If you’re still holding processes in your head, you’re holding your business hostage. Documentation isn’t busywork. It’s the difference between being the bottleneck and being the leader who can step away without everything falling apart. In this episode, I’m breaking down how your Capacity Code decides whether you document at all, over-document, or create a mess no one can follow—and how to fix it before you burn out.

What you’ll hear:

🎯Know your Capacity Code so you can document in a way your team will actually use. Take the quiz → https://kylieota.com/quiz

 Hiring a team doesn’t automatically make you a leader — it just raises the stakes.

What you’ll hear:

🎯Don’t lead blind. Find out your Capacity Code → Take the free quiz here.

Most business owners think they’re delegating… but really, they’re just shifting tasks without shifting responsibility. In this episode of Decoded Leadership, we’ll break down why effective delegation is more than just giving someone a to-do list. We’ll also decode how each Capacity Code approaches delegation differently — and how their nervous system wiring impacts whether they lead with trust or micromanage without realizing it.

What you’ll learn in this episode:

🎯Find out your Capacity Code and learn how to lead with it. Take the free quiz here.

Every leader has a decision-making style—and it can either propel your business forward or quietly choke its growth. In this episode of The Decoded Leadership Podcast, Kylie Ota breaks down the four leadership archetypes—Producer, Activator, Connector, and Evaluator—and reveals how each one makes decisions, especially under pressure.

You’ll learn how your leadership “code” is tied to your nervous system default (fight, flight, fawn, freeze) and the Time Quadrant, and how these unconscious patterns can lead to leaks in time, money, energy, and momentum. Kylie shares real-world examples, the hidden costs of decision-making missteps, and practical “fixes” for each archetype so you can lead with clarity, strategy, and impact.

By the end, you’ll know exactly where you might be bleeding resources—and how to shift your decision-making pace so your team, business, and vision can thrive.

What if your biggest business challenges aren’t about strategy—but your nervous system?

In this episode, Kylie Ota unpacks how each of the four leadership archetypes—Driver, Influencer, Steward, and Critic—responds to stress through subconscious nervous system patterns: fight, flight, fawn, and freeze. These patterns are deeply ingrained, often rooted in childhood, and silently sabotaging your team, your productivity, and your bottom line.

You’ll learn:

How the Driver gets stuck in overwork and urgency (fight mode)

Why the Influencer pivots impulsively and avoids structure (flight mode)

How the Steward people-pleases at the expense of boundaries (fawn mode)

Why the Critic falls into analysis paralysis and perfectionism (freeze mode)

Kylie reveals how these unconscious defaults shape your leadership and decision-making—especially when under pressure—and what it really takes to lead from a place of regulation, clarity, and impact.

She also shares details about her new beta voice coaching container, a real-time Telegram-only space for leaders ready to decode their patterns, break cycles, and lead differently.

🎧 Tune in and learn how to decode your nervous system, reclaim your power, and lead with intention—not just reaction.

You’re not here to play by someone else’s rules.

In this kickoff episode of Decoded Leadership, I’m breaking down why leadership isn’t about becoming someone new, it’s about decoding who you already are. 

Here’s what we cover:

- Why “good leadership” has failed us as ambitious women

This isn’t surface-level self-help. It’s the start of a full identity recalibration.

Press play, and let’s decode it.

Welcome to The Leadership Breakdown, where ambition meets authenticity and leadership gets real. Hosted by Kylie Ota, this show dives beneath the glossy strategies and polished SOPs, shining a light on the gritty, human side of leadership—where the magic happens when you’re triggered, tested, and ready to rise.

In each episode, Kylie takes today's driven female leaders on a journey that’s as honest as it is poetic. Here, we don’t shy away from the messiness of leadership—we break it down, soul-first. If you’re hungry for growth, weary of the same old advice, and craving connection with a real community of women who get it, this is your space.

When you tune in, expect to:

Unpack Real Emotional Triggers: Discover what happens when leadership is less about reaction and more about radical self-awareness. Learn how your nervous system, trauma, and old stories play out in your leadership—then uncover the four T’s to navigate it all with grace and power.

Grow Through Trust and Truth: Explore why trust is the pillar underneath every great leader, and how personal stories, fears, and even faith (in yourself, in others, or in the greater good) can transform the way you lead — at work, at home, everywhere.

Learn to Regulate Before You Delegate: Master the art of responding (not reacting) with the tools and insights to break generational patterns, tune into your authentic style, and create a culture where both you and your team thrive.

This isn’t just leadership — it’s leadership as you’ve never heard it before. Vulnerable. Unscripted. And unapologetically yours.

Ready to break down the barriers and build your legacy? Subscribe now, and let’s lead—honestly—together.

Welcome to The Leadership Breakdown, where ambition meets authenticity and real women leaders dare to carve their legacies in stone, not sand. Hosted by Kylie Ota, this isn’t your average leadership chat—this is where resilience, vulnerability, and unapologetic self-inquiry meet actionable strategy. If you’re an ambitious female leader, ready to stop outsourcing your identity to gurus and build from the bedrock of your unique strengths, you’re in the right place.

No more facades. No more hustling for a definition of success that doesn’t fit. Together, let’s deconstruct the myths and mold leadership that aligns with a legacy you’re proud to leave.

When you tune in, expect:

A Deep Dive into Leadership Styles and Personal Legacy: Discover how four core leadership identities—the Driver, Influencer, Shepherd, and Critic—shape the way you build, lead, and feel fulfilled in your business, and why leading in integrity is non-negotiable for true impact.

Real Talk on Entrepreneurship Burnout and Balance: Learn why “building your own business” can turn into just another trap and how to escape the guilt, overwhelm, and constant comparison by recalibrating offers, teams, and strategies to serve you and your people.

Practical Tools for Sustainable Success: Unpack the Cost Calculator, CEO Code Quiz, and AED (Automate, Eliminate, Delegate) frameworks, arming yourself with the clarity and courage to restructure your work—so your energy, time, and money are aligned with the legacy you actually want to create.

Tune in to break free, find your authentic flow, and lead with a legacy that will outlast you. Your story, your way. Welcome to The Leadership Breakdown—let’s build something that lasts.

Ready to break the mold? Hit subscribe and join Kylie on this unapologetically human journey. Your legacy awaits.

Welcome to The Leadership Breakdown, where we unmask the gritty realities and breakthrough strategies of leadership for today’s ambitious female leaders. Hosted by the fiercely innovative Kylie Ota, this podcast dives deep into the challenges, styles, and strategies that define effective leadership in the modern era.

Ever felt overwhelmed by societal expectations of leadership perfection? You’re not alone. We don’t shy away from the hard truths; instead, we dissect them with empathy and authenticity. This is your sanctuary for learning how to lead powerfully, by embracing your true self, not the version society demands.

Confidence Over Perfection: We are challenging the narrative that leaders must fit a specific mold. Hear firsthand why confidence matters more than societal perfection and how you, as an ambitious female leader, can harness your authentic energy to make impactful decisions.

Delegation Without Reservation: Let’s tear down the myth that doing it all is the mark of a great leader. Learn about the transformative power of delegation, how to offload tasks strategically, and prevent burnout—because true leadership means empowering others, not drowning in responsibilities.

Aligning with Your Strengths: Discover the tailored strategies from Kylie’s "Own Your Audacity" program that focus on aligning your unique strengths with your leadership style. Our insights come armed with practical steps for leveraging your personality to enhance clarity, trust, and momentum in your journey.

Join us and embrace the bold pursuit of leading from a place of authenticity, confidence, and strategic brilliance. Listen in, and let’s dismantle the myths of leadership together, one episode at a time.

Stay Connected:

Download Free Resources: Leadership Legacy Playbook and more!

Engage with Kylie: Follow and share your takeaways on social media.

Exclusive Coaching Program: Spots are limited. Book a call through the show notes.

Ready to redefine leadership on your terms? Hit play, and let’s get real.

f you’ve ever held it together in a high-pressure room while falling apart behind the scenes, this one’s for you.

In this episode of The Leadership Breakdown, I’m joined by Jimi Okubanjo, founder of Arise Firebird and a former corporate leader in Operational Excellence. 

We’re talking about what most leadership books won’t: how to stay resilient without abandoning yourself in the process.

Jimi shares her perspective on adaptive resilience - the kind that makes space for real emotions, real life, and real longevity in leadership.

🔥 Here’s the Breakdown:

Grab Jimi’s free guide “How to Find Peace and Joy at Work” with her 7-step adaptive resilience framework.

Instagram → @arisefirebird