Sign up to save your podcasts
Or
Share 110: How I’m Simplifying With Systems
Share to email
Share to Facebook
Share to X
Share to email
Share to Facebook
Share to X
Or
110: How I’m Simplifying With Systems
As the school year starts to wrap up and recital season approaches, I’ve been thinking a lot about the systems that keep everything running behind the scenes. In this episode, I’m sharing a behind-the-scenes look at the tools, processes, and small tweaks that help me simplify my workload, reduce stress, and keep our conservatory running as smoothly as possible.
- Rachel shared how she rebuilt her conservatory systems from scratch after COVID.
- She explained how using a studio management platform simplified scheduling and billing.
- How automated payments reduced admin work and avoided awkward payment conversations.
- Rachel described how she uses a simple interest form as her main website call to action.
- Why a low-commitment form helped increase inquiries and new student signups.
- How a Google registration form streamlines onboarding for new students.
- How linking a welcome packet ensures families understand policies before registering.
- Rachel explained how requiring policy agreement avoids confusion later.
- She outlined how she organizes multiple recitals to manage a large studio.
- Why simple recital systems help create a positive and low-stress experience for families.
Links Mentioned
- TMPP 109: Policies to Support the Life You Want with Victoria Clark
- TMPP 040: Dynamic Doodle Co with Megan Schraer
- Find out more about Fons here.
- Recital Compliment Cards from Dynamic Doodle Co
- Studio Welcome Packet Template by Holly Hornyan of Clever Keys Music Lessons
About Rachel Ehring
Dr. Rachel Ehring is a pianist, teacher, music administrator, and lover of piano teaching gadgets. She holds a DMA in Collaborative Piano from the University of Colorado Boulder and a MM in Accompanying from the University of Kansas. She currently serves as Director at St. John’s Conservatory of the Arts in Orange County, CA. Previously, she held positions at Concordia University Irvine and Henderson State University. Rachel is passionate about empowering music teachers to create engaging and exciting lessons for students of all ages. When she isn’t playing the piano, you might find Rachel reading books with her son or walking her beagle Frieda.
- Visit her website at RachelEhring.com
- Visit her Instagram page: @rachelehring
- Visit her YouTube channel: @dreamlavendermusic6694
- Visit her Etsy shop at Dream Lavender Music
Thank you for tuning in!
Consider implementing the ideas from this podcast by writing several actionable steps for your teaching practice if it’s inspired you.
If you enjoyed today’s show, please leave us a review on Apple Podcasts, which helps other teachers find our show.
Stay updated by subscribing to this show, and get automatic delivery to your device every time a new episode goes live! We publish on Fridays weekly.
TopMusicPro 14-Day Free Trial
Heard about TopMusicPro Membership? As a valued podcast listener, I’d like to offer you a special chance to try our community free for 14 days. You can access a treasure trove of teaching resources, professional development courses, and creative lesson ideas. Click the link below to access your exclusive 14-day free trial for our Studio Membership.
TOPMUSICPRO MEMBERSHIP 14-DAY FREE TRIAL
View all episodes
By Tim Topham
5
77 ratings
As the school year starts to wrap up and recital season approaches, I’ve been thinking a lot about the systems that keep everything running behind the scenes. In this episode, I’m sharing a behind-the-scenes look at the tools, processes, and small tweaks that help me simplify my workload, reduce stress, and keep our conservatory running as smoothly as possible.
- Rachel shared how she rebuilt her conservatory systems from scratch after COVID.
- She explained how using a studio management platform simplified scheduling and billing.
- How automated payments reduced admin work and avoided awkward payment conversations.
- Rachel described how she uses a simple interest form as her main website call to action.
- Why a low-commitment form helped increase inquiries and new student signups.
- How a Google registration form streamlines onboarding for new students.
- How linking a welcome packet ensures families understand policies before registering.
- Rachel explained how requiring policy agreement avoids confusion later.
- She outlined how she organizes multiple recitals to manage a large studio.
- Why simple recital systems help create a positive and low-stress experience for families.
Links Mentioned
- TMPP 109: Policies to Support the Life You Want with Victoria Clark
- TMPP 040: Dynamic Doodle Co with Megan Schraer
- Find out more about Fons here.
- Recital Compliment Cards from Dynamic Doodle Co
- Studio Welcome Packet Template by Holly Hornyan of Clever Keys Music Lessons
About Rachel Ehring
Dr. Rachel Ehring is a pianist, teacher, music administrator, and lover of piano teaching gadgets. She holds a DMA in Collaborative Piano from the University of Colorado Boulder and a MM in Accompanying from the University of Kansas. She currently serves as Director at St. John’s Conservatory of the Arts in Orange County, CA. Previously, she held positions at Concordia University Irvine and Henderson State University. Rachel is passionate about empowering music teachers to create engaging and exciting lessons for students of all ages. When she isn’t playing the piano, you might find Rachel reading books with her son or walking her beagle Frieda.
- Visit her website at RachelEhring.com
- Visit her Instagram page: @rachelehring
- Visit her YouTube channel: @dreamlavendermusic6694
- Visit her Etsy shop at Dream Lavender Music
Thank you for tuning in!
Consider implementing the ideas from this podcast by writing several actionable steps for your teaching practice if it’s inspired you.
If you enjoyed today’s show, please leave us a review on Apple Podcasts, which helps other teachers find our show.
Stay updated by subscribing to this show, and get automatic delivery to your device every time a new episode goes live! We publish on Fridays weekly.
TopMusicPro 14-Day Free Trial
Heard about TopMusicPro Membership? As a valued podcast listener, I’d like to offer you a special chance to try our community free for 14 days. You can access a treasure trove of teaching resources, professional development courses, and creative lesson ideas. Click the link below to access your exclusive 14-day free trial for our Studio Membership.
TOPMUSICPRO MEMBERSHIP 14-DAY FREE TRIAL
More shows like TopMusic Piano Podcast
View all
The Ramsey Show
39,228 Listeners
The TopCast: The Official Music Teachers' Podcast
130 Listeners
The Lazy Genius Podcast
6,713 Listeners
Piano Parent Podcast: helping teachers, parents, and students get the most of their piano lessons.
56 Listeners
Overcoming Distractions-Thriving with ADHD, ADD
122 Listeners
Feel Better, Live More with Dr Rangan Chatterjee
3,903 Listeners
Music Studio Startup: Helping music teachers thrive as entrepreneurs
39 Listeners
The Vibrant Music Teaching Podcast | Proven and practical tips, strategies and ideas for music teachers
64 Listeners
Field Notes on Music Teaching & Learning
21 Listeners
Beyond Measure: A Podcast for Piano Teachers with Christina Whitlock
47 Listeners
The Mel Robbins Podcast
20,222 Listeners
The Piano Pantry Podcast
41 Listeners
7-Figure Music School
40 Listeners
The Scrappy Piano Teacher Podcast
18 Listeners
Creative Piano Pedagogy
4 Listeners