June 03, 2020

#51. Hiring a Truck Driver, The Process

30 minutes

Hiring a truck driver is probably one of the trickiest things about owning a trucking company. The right decision will be one of the best things you have ever done, and the wrong decision could make for one of your biggest nightmares. You want to do everything you can to do it right. I'm going to give a bunch of pointers throughout this episode to help make the process run as smoothly as possible. The screening part of the process is very involved and will be covered in detail in episode 53.

What To Expect From Episode 51

As the title of this podcast indicates, hiring is a process and one you don't want to skip steps or take shortcuts on. I'm going to cover 6 steps.

Where to find drivers

Screening drivers

Good ad

Interview

PSP (Pre-employment Screening Program)

Drug Clearinghouse

MVR (Motor Vehicle Record)

Negotiating

Extending an offer

Paperwork

First Day

Where to Find Drivers

The more you know about someone the better because there are fewer surprises.

Someone you know personally. (I won’t hire someone I know unless I am very, very confident they'll work out)

Someone known by someone you trust

A referral from someone you don’t know well or don’t trust is no better than hiring someone off the street.

Posting an ad

Local listing, i.e. Craig’s List

Facebook

Indeed

Think about where you went to look for your last job

Use a recruiter

Screening Drivers

This is probably the most important step so it warrants its own episode. We're going to cover it in detail during episode 53.

Negotiating

Always go for a win-win. You are going for a long-term relationship here.

What should you negotiate:

Benefits

Amount of home time.

Extending An Offer

Always extend your offer in writing. That way there is less chance that there will be a misunderstanding between what each party understood the terms to be. I will include an example of the offer letter I use.

Paperwork

There is a lot of paperwork that needs to be completed during the hiring process. It is part of building your Driver Qualification File. The audit folder system that we use at Motor Carrier HQ includes all the required DOT forms and makes the paperwork part of hiring as simple as possible. You can learn more about the system or purchase it by clicking here.

Application for employment

Inquiries of DOT regulated employers for last 3 years

Driving record

Copy of CDL (If applicable)

Medical examiner’s certificate

Medical examiner’s national registry verification

Pre-employment clearinghouse query

Pre-employment Screening Program report (Recommended, but not required)

Pre-employment drug test chain of custody form

Pre-employment drug test results

Driver’s previous 7 days of Hours-of-service records (If applicable)

IRS Form W-4, you can find it by clicking here.

Form I-9, you can find it by clicking here.

Pay documents required by your payroll system/company. i.e. direct deposit form.

First Day On The Job

There are a lot of things that need to happen before your new driver is ready to head out on the road for the first time. You want to make sure everything is covered before heading out to reduce frustrations. You can download our checklist that will help you make sure you don’t miss anything.

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