What We Cover
Why delivery on time and on budget is not the same as project success
The 'meeting of the minds' problem: how misaligned expectations sink projects before kickoff
Free text fields vs. structured data — and why that distinction matters for every dashboard you want to build
Why AI makes strategy more important, not less: if you don't know where you're going, it'll get you there fast
The warehouse problem: why the people closest to the work always know something leadership doesn't
Technology adoption as the real success metric — and what training actually needs to look like
How to run discovery when clients say it isn't necessary (and why that response is a red flag)
Past state / future state: mapping where you are vs. where you want to be before touching a platformKey Takeaways
Technical decisions are business decisions. If they're being made without input from operations, finance, or end users, the scope is already wrong.
Shadow IT is a symptom. When people build workarounds, it's because the official system didn't solve their actual problem — and your data is now fractured across both.
Discovery is not optional. If a client won't let you talk to stakeholders before scoping, they are setting you up to build the wrong thing with confidence.
The goal is adoption, not deployment. A project isn't done when it's launched. It's done when people are using it and it's doing what it was supposed to do.
Slow down to go fast. The foundational work — workflow mapping, stakeholder interviews, requirements definition — is the work that prevents the $80K change order.About the Guest
Deborah Kaminetzky is the founder of Defacto Project Management. She brings a background in law, mediation, and corporate operations to high-complexity technical implementations — specializing in ERP, CRM, and platform projects where business requirements and technical execution need to stay tightly aligned. She works across industries and is known for being the person in the room willing to ask the questions nobody else will.
Website: https://defactoprojectmanagement.com/
LinkedIn: https://www.linkedin.com/in/deborah-kaminetzky-pmp-fractional-project-manager/About the Hosts
Symon Oliver, RGD is Design Director and Marcello Gortana is Executive Director at Tennis — a B2B web design and product development agency. The Weekly Set covers the decisions, patterns, and hard truths behind technical projects, vendor relationships, and agency operations.
Chapter List
00:00 — Navigating Complex Technical Projects
02:16 — Common Failure Patterns in Project Management
05:52 — The Role of AI in Project Efficiency
10:20 — Understanding Client Needs and Workflows
14:45 — The Importance of Business Outcomes in Tech Decisions
18:21 — Breaking Down Communication Barriers
21:58 — Defining Project Success and Adoption
25:48 — The Foundation of Successful ProjectsLinks
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