APNow

Are you ready to revolutionize your accounts payable department's efficiency? Discover how to reclaim more than 25 hours of valuable time with proven strategies that go beyond automation. Join Mary Schaeffer, the visionary founder of AP Now, as she unveils a series of actionable tactics aimed at streamlining your accounts payable processes and driving cost savings. In this insightful talk, Mary uncovers the hidden inefficiencies that might be holding your AP team back. From oddball tasks that have crept into your workflow to allocating resources effectively, you'll gain insights into identifying and eliminating roadblocks that drain time and resources. Mary shares how a seemingly harmless act of goodwill by a boss led to an avalanche of non-value adding tasks being dumped onto the AP team, illustrating the importance of strategic task allocation.

Link to How Not to Make Mistakes in Accounts Payable https://youtu.be/sTftdsXsVbM&list=PLtL6rWSXZ-HdI07dhxDjdq0XbA8owsVz7

Link Paper Checks: More Expensive than You May Realize https://youtu.be/cl3v7yDh8vA

Link Accounts Payable Best Practices No More Paper https://youtu.be/79IQQLYEGJY

Link to Vendor Credits: Why They May Be Disappearing https://youtu.be/Kog6wm8lr_k

But the journey doesn't end there. Dive into the world of payments, where paper checks have long reigned as an inefficient monarch. Discover how to challenge this status quo by transitioning to electronic payment methods such as ACH and p-cards. With every payment optimized, you'll free up more time for tasks that truly matter. Mary doesn't stop at payment methods. She advocates for an environmentally conscious approach by urging suppliers to embrace digital invoicing. Witness the transformation as paper is replaced by streamlined electronic workflows, ensuring both efficiency and sustainability. In the pursuit of efficiency, Mary introduces the power of dual screens for your AP team. Investing just a few dollars in this upgrade can yield substantial dividends in terms of productivity and morale. Uncover the ripple effect of increased screen real estate and witness how it can lead to a significant reduction in paper usage. Vendor credits can be a hidden treasure trove of cost savings, yet many organizations overlook them. Mary sheds light on the importance of requesting vendor statements and conducting regular audits to ensure that your organization collects every penny it's owed. The talk concludes with a reflection on the inevitability of mistakes in the business world.

Mary guides you through the process of addressing errors, investigating their root causes, and implementing process adjustments to prevent recurrence. Learn from these experiences to refine your AP function and drive continuous improvement. Join us in this insightful journey toward transforming your accounts payable function. From practical strategies to real-world examples, Mary Schaeffer equips you with the tools to reshape your processes, reclaim lost hours, and pave the way for a more efficient and productive future. Don't miss out on this opportunity to enhance your AP processes and propel your team toward success. Hit that play button, subscribe for more enlightening content, and share your thoughts in the comments section below. Together, we'll revolutionize accounts payable efficiency and drive impactful change.

00:00 Introduction 01:19 Tactic 1 Eliminating Non-AP Tasks

02:33 Tactic 2: Eliminating non-value add Tasks

03:56 Tactic 3: Eliminating the King of AP Inefficiency

04:41 Tactic 4: AP - A Magnet for Paper

05:30 Tactic 5: The Inexpensive Fix that Pays back

06:40 Tactic 6: Uncovering Hidden Vendor Credits

08:06 Tactic 7:

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Linkedin AP Now: https://www.linkedin.com/company/ap-now/

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Facebook: https://www.facebook.com/AccPayNow

The accounts payable process has more moving parts than many accounting and finance professionals realize. It involves a lot more than simply getting a bill and paying a bill. That’s precisely the reason I created this intensive session, which is based by the way, on part of my just published book, Fundamentals of Accounts Payable.

Whether you're an experienced accounting or accounts payable professional looking to review the basics, a new graduate hoping to land a job in accounts payable, a seasoned accounting or finance professional looking to sharpen your financial acumen, or a bottom-line focused entrepreneur, you've come to the right place. Make sure you stick around until the end when we discuss several issues that many don’t even realize is part of the accounts payable process. #accountspayable #accountspayableprocess #accountspayablebestpractices

Link to Eliminating Duplicate Invoices Best Practices for Accounts Payable Management https://youtu.be/P6n-3gDqAs0

Link to Vendor Credits: Why They May Be Disappearing and How to Stop It https://youtu.be/Kog6wm8lr_k

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Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V

Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_

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Website: https://www.ap-now.com/

Linkedin AP Now: https://www.linkedin.com/company/ap-now/

Twitter: https://twitter.com/Accountspayable

More about Mary Schaeffer: https://www.linkedin.com/in/accountspayable

Facebook: https://www.facebook.com/AccPayNow

Paper checks are expensive, inefficient, fraud magnets and require a lot of manual processing. Making the matter even more dangerous is the fact that many organizations use common practices when issuing checks that make them more vulnerable to fraud – and they don’t even realize it. We’re going to look at three very common mistakes, including one in use at virtually every organization. Make sure you stick around until the end when we discuss some simple strategies you can use so you don’t endanger your organization’s finances. #payments #accountspayable #accountspayableprocess

If you want to uncover the problems associated with paper checks, this is the video for you. The problems appear in the most innocuous of processes, proving once again, that there are some really smart criminals.

Link to Slash Costs, Boost Productivity by Reducing Paper Checks https://youtu.be/xeRuLLM63OM

Link to 5 Really Bad Check Signing Practices https://youtu.be/YYB-ZvQZ1Fo

Not NEVER Use These 3 Common Check Practices [Payments in Accounts Payable], but How Paper Checks Can Expose You to Fraud and Theft, but Why do Americans still use paper checks?

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See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB

Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V

Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_

Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

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re you tired of mistakes in your accounts payable process? Are you determined to find the potential hot spots where errors might occur so you can root them about before they can create havoc in your financials. I've got a strategy that can help and put you and your team on the road to success in your accounts payable operations. This is the ultimate guide everyone needs to ensure they stop as many errors as is humanly (and technologically) possible. Make sure you stick around until the end when we discuss one tactic that everyone should use but surprisingly many don’t. #accountspayable #accountspayableprocess #accounting

The Accounts Payable Mistake Prevention Strategy is something every accounting professional can implement.

Link Why Your Vendor Credits Are Disappearing and How to Stop https://youtu.be/Kog6wm8lr_k&list=PLtL6rWSXZ-HdI07dhxDjdq0XbA8owsVz7

Looking for more of the most current business intelligence about

+ Best practices around your payment and accounts payable function

+ Current and new fraud protection protocols

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See most recent videos at: https://www.youtube.com/@APNow/videos

See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB

Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V

Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_

Looking for Automation insights: Playlist at:

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Website: https://www.ap-now.com/

Linkedin AP Now: https://www.linkedin.com/company/ap-now/

Twitter: https://twitter.com/Accountspayable

More about Mary Schaeffer: https://www.linkedin.com/in/accountspayable

Facebook: https://www.facebook.com/AccPayNow

Have you ever considered that your words could be the deciding factor between landing that dream job and getting a polite, 'We'll be in touch'? Let’s say you've meticulously crafted your resume and your LinkedIn profile, highlighting your skills, experience, etc. You’ve managed to secure an interview at your dream company (or one that has an opening you’re qualified for) and everything is going along pretty well. You’ve even got some repertoire with the interviewer, your potential boss. And then disaster hits, although you don’t realize it at the time. – and then never hearing from them again. It’s quite possible that you crossed that invisible line in the land of things to never ever say on a job interview. We’ve got eight of them for you here. Make sure you stick around until the end when we discuss the one area where a wrong answer can completely torpedo your job prospects – although those who fall into the trap usually don’t realize it until it’s too late. #interviewtips #accountspayable #accounting

Avoid these common interview mistakes.

Link: Accounts Payable Interview Questions and Answers

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See most recent videos at: https://www.youtube.com/@APNow/videos

See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB

Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V

Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_

Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

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Website: https://www.ap-now.com/

Linkedin AP Now: https://www.linkedin.com/company/ap-now/

Twitter: https://twitter.com/Accountspayable

More about Mary Schaeffer: https://www.linkedin.com/in/accountspayable

Facebook: https://www.facebook.com/AccPayNow

Worst practices for the three-way match process in accounts payable or accounting can mean the difference between paying exactly what you owe and paying a lot more on your invoices. Sadly, they are all too common. The three-way match is a process that businesses use to ensure that the goods or services they receive match what they ordered, as well as what they are being billed for payment. This process helps to prevent errors and fraud and is an important part of a business's financial management. When best practices in this critical area are ignored, they can end up costing businesses hundreds or thousands of dollars – or more. Stick around until the end when we discuss one many companies never even consider. #accountspayable #threewaymatch #accounting

Accounts payable and accounting require the use of both accounts payable best practices and strong account payable internal controls. For many organizations, the review of expense reports and the requests for reimbursement of expenses, is handled in accounts payable. For the accounts payable process to work well, best practices for AP should be used. By their very nature, accounts payable best practices incorporate strong internal controls and avoid AP control weaknesses. Three-way match best practices for the invoice handling process in accounts payable or accounting can mean the difference between paying what’s owed or more than what’s owed.

Link to Three Way Match Internal Controls https://youtu.be/mCJTAPAsFQc& list=PLtL6rWSXZ-HemLUV6hG8rDbeElk9kaPjm

A list of short videos on different aspects of the three-way match: https://youtube.com/playlist?list=PLtL6rWSXZ-HemLUV6hG8rDbeElk9kaPjm

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See most recent videos at: https://www.youtube.com/@APNow/videos

See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB

Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V

Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_

Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

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Website: https://www.ap-now.com/

Linkedin AP Now: https://www.linkedin.com/company/ap-now/

Twitter: https://twitter.com/Accountspayable

More about Mary Schaeffer: https://www.linkedin.com/in/accountspayable

Facebook: https://www.facebook.com/AccPayNow

What is an Accounts Payable Minimalist? Someone who strips out all the interruptions and non-value add work so they can focus on the important issues at hand. In the case of AP, that refers to the processing of invoices accurately and quickly, avoiding fraud (especially new ones), complying with all regulatory mandates (of which there are many) and selectively and efficiently incorporating new technology to help achieve their mission in the most cost-effective manner.

The minimalist can be the person who works in, manages or has responsibility for the Accounts Payable function. Make sure you stick around until the end when we explain a common misconception about what an accounts payable minimalist is and the extra step AP Minimalists take beyond best practices to really maximize their value. It’s really not difficult at all and you’ll want to implement it ASAP. #accountspayable #accountspayableminimalist #minimalist

Link to How Not to Make Mistakes in Accounts Payable https://youtu.be/sTftdsXsVbM&list=PLtL6rWSXZ-HdI07dhxDjdq0XbA8owsVz7

Link to Invoices without Invoice Numbers https://youtu.be/ZPbvMT5LvUQ

Link Paper Checks: More Expensive than You May Realize https://youtu.be/cl3v7yDh8vA

Link Accounts Payable Best Practices No More Paper https://youtu.be/79IQQLYEGJY

Link Best 1099 Reporting Practices

Link Bank Rec Statement Best Practices https://youtu.be/gZ4JEurONVE

Link Early Payment Discounts

Link to Vendor Credits: Why They May Be Disappearing https://youtu.be/Kog6wm8lr_k

Looking for more of the most current business intelligence about

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See most recent videos at: https://www.youtube.com/@APNow/videos

See all short tips at:

Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V

Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_

Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

Other

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Website: https://www.ap-now.com/

Linkedin AP Now:

Twitter: https://twitter.com/Accountspayable

More about Mary Schaeffer: https://www.linkedin.com/in/accountspayable

Facebook: https://www.facebook.com/AccPayNow

Bank recs, or rather the reconciliations of bank statements are a key part of any accounting/accounts payable/treasury best practice operation. They are critical for detecting fraud and identifying unauthorized transactions and more. And by the way, this is true both for organizations and for individuals. Ignore this tedious task and you put your finances (or your organization’s finances) so at great risk. We’re going to review several best practices related to the handling of bank recs. Make sure we stick around until the end when we discuss one best practice, ignored by over 2/3 of the accounting and finance community – an ignored best practice that is bound to cause trouble with state auditors. #bankrecs #bankreconciliations #accountspayable

Link to Paper Checks: More Expensive than You Realize

Those searching for How to do a bank reconciliation will benefit from integrating the information from this Bank Statement Reconciliation Best Practices talk. Whether looking for a bank reconciliation example or accounting for beginners bank reconciliation, this information is crucial.

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See most recent videos at: https://www.youtube.com/@APNow/videos

See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB

Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V

Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_

Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

Other

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Website: https://www.ap-now.com/

Linkedin AP Now: https://www.linkedin.com/company/ap-now/

Twitter: https://twitter.com/Accountspayable

More about Mary Schaeffer: https://www.linkedin.com/in/accountspayable

Facebook: https://www.facebook.com/AccPayNow

Are you ready to take your AP and invoice automation to the next level? Join us for an eye-opening discussion with the knowledgeable Dan French, as we delve into the true potential of these automation models once implemented. With both of us firmly agreeing on the significance of automation in today's business landscape, this talk promises to offer valuable insights and real-world experiences. #accountspayable #automation #invoiceautomation

As we all know, PDFs play a pivotal role in many automation efforts, but their integration hasn't always been seamless. To shed light on this crucial issue, we've invited Dan French, an expert in the field, who will share his intriguing thoughts and experiences. The story behind how we connected is an interesting one, involving a captivating discussion with Dan and 20 other professionals. Our conversation was so enthralling that it led to this broadcast, where we'll spill the tea on AP and invoice automation. With a focus on solutions, we explore the scope for service providers to address the PDF problem. If they fall short, Dan shares insightful recommendations for overcoming this challenge and maximizing automation success.

While AP automation solutions are becoming increasingly prevalent, Dan will reveal that the journey doesn't always guarantee smooth sailing once purchased. We'll dive into the utilization aspect after 6 months or a year, and examine common challenges that arise.

Now, the PDF problem – a significant obstacle that affects automation projects relying on email invoicing. Although the US and UK currently remain unaffected by global electronic invoicing mandates, it's crucial to understand the potential implications. Dan clarifies the issue, its implications, and potential future developments.

Link to Invoice Automation: Key Issues https://youtu.be/YisB_je3G2U&list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

Host: Mary Schaeffer (www.ap-now.com)

Guest: Dan French (https://www.consider.biz/)

Not Invoice Automation: The Overlooked PDF Problem, but Automated Invoice Processing, but how to automate invoice data copy to Excel in 1 minute, but Microsoft Power Automate Tutorial – extract data from PDF invoices, but Clean and professional invoice template

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See most recent videos at: https://www.youtube.com/@APNow/videos

See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB

Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V

Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_

Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

Other ++++++++++++++++++++++++++++++++++ Website: https://www.ap-now.com/

Linkedin AP Now: https://www.linkedin.com/company/ap-now/

Twitter: https://twitter.com/Accountspayable

More about Mary Schaeffer: https://www.linkedin.com/in/accountspayable

Facebook: https://www.facebook.com/AccPayNow

FedNow: The Future of Corporate Payments Unveiled. FedNow, the groundbreaking new development in the corporate payment landscape is now here. But what does it mean for the accounting, finance, treasury and accounts payable professionals responsible for making payments on behalf of their companies. Join us for a journey through the corridors of FedNow, peering into the future of finance and payments. We’re joined today by Kevin Olsen, the payments professor to learn what to do and more importantly, what to watch out for. Stick around until the end when he shares some not so obvious pitfalls every organization should avoid. #FedNow #payments #accountspayable

Link to Payments and Emerging Issues Playlist https://youtube.com/playlist?list=PLtL6rWSXZ-HdD-bwCXumxMB64lRKVwm2h

Fed Now Not FedNow Basics for Accounts Payable [Instant Payments], but FedNow Explained, but FedNow changes everything, but what is FedNow, but FedNow Service illustration, but How the FedNow (SM) Service will work, but FedNow Service Launching In July - GOODBYE FREEDOM

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See most recent videos at: https://www.youtube.com/@APNow/videos

See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB

Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V

Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_

Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

Other

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Website: https://www.ap-now.com/

Linkedin AP Now: https://www.linkedin.com/company/ap-now/

Twitter: https://twitter.com/Accountspayable

More about Mary Schaeffer: https://www.linkedin.com/in/accountspayable

Facebook: https://www.facebook.com/AccPayNow