Doing every hospital visit, answering every email, leading every meeting—it’s unsustainable and it stalls church growth.

Mark Brewer, Scott Wilson, and Hunter Wilson walk through the mindset and methods that move a church past 1,000: the 80/20 principle for pastoral time, the 3×5-board exercise to align expectations with elders, the five “only the pastor” responsibilities (vision, staff, money, preaching, discipling key leaders), and the 3–6–5 job framework that replaces dusty job descriptions with 90-day clarity.

You’ll hear simple ways to delegate care without abandoning people, color-code progress (red/yellow/green), and run objective evaluations that build character and competency.

Timestamps:

• 00:00 – Welcome & the “doing too much” problem
• 00:01:08 – The 80/20 principle for pastors (focus beats frenzy)
• 00:01:46 – The board exercise: 3×5 cards → expectations on the whiteboard
• 00:03:29 – 36 items?! Why most roles are impossible as written
• 00:03:45 – Erasing tasks = changing mindsets (what only the pastor must do)
• 00:04:38 – The 5 essentials: cast vision, build/develop staff, steward finances, primary preaching voice, (later addition: disciple high-capacity leaders)
• 00:06:06 – Chaplain → Captain: shifting from doing ministry to multiplying ministry
• 00:06:53 – Rollout: align board first, then staff, then systems
• 00:07:31 – The “Newlywed Game” of expectations (why misalignment feels like underperformance)
• 00:09:08 – Introducing 3-6-5: 3 goals, 6 responsibilities, 5 team values (90-day cadence)
• 00:10:09 – Character and competency: two wings of the plane
• 00:12:02 – What belongs in the “6” (areas you must maintain and advance)
• 00:13:07 – The “3”: projects that move the ball in the next 90 days
• 00:16:03 – Why static job descriptions fail (and 3-6-5 adapts)
• 00:17:07 – How to build it: leader writes one, staff writes one, then align
• 00:19:32 – “Try it on”: pilot 3-6-5 for 90–120 days, then adjust
• 00:20:31 – New addition to the “5”: discipling high-capacity leaders
• 00:21:19 – Team values vs. church core values (seasonal characteristics that win)
• 00:22:21 – Red / Yellow / Green: simple status for every line item
• 00:23:18 – The question every staff member asks: “Am I doing a good job?” (make it objective)

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