Jon and Thai explore why parish teams can be faithful, busy, and well-intentioned—yet still stuck. The problem isn’t effort or motivation, but misalignment caused by unclear communication, vague vision, and meetings that don’t lead to decisions.

Through concrete parish examples, they show how vague agreement (“yeah, we should do that”) without named ownership or follow-up quietly breeds frustration. When vision isn’t clear or actionable, every ministry feels urgent, priorities disappear, and leaders struggle to say no.

The conversation reframes meetings as decision-making engines rather than information dumps and highlights simple rhythms that restore clarity. The episode closes with a challenge to steward time well so leaders can spend less energy maintaining programs and more time actually ministering to people.

KEY TAKEAWAYS

Parish teams stall not from lack of care, but from unclear communication.

Misalignment happens when decisions and ownership aren’t named in real time.

Vision must be concrete to function as a real decision-making filter.

Meetings that don’t produce decisions quietly create confusion.

When leaders steward time well, ministry shifts from maintaining programs to serving people.

NOTABLE QUOTES

“When everything feels important, nothing actually is.”

“Unclear roles aren’t the real problem. The real problem is that no one ever names the decision.”

“Meetings don’t create alignment. Decisions do.”

“There’s a real joy that comes from actually ministering to people, not just pulling off another program night.”

This conversation explores the gap between seminary formation and parish reality—and why that gap is not primarily about missing technical skills, but about human formation, self-knowledge, and shared leadership.

Father Shane Deman explains what seminarians are actually formed to do (preach, sanctify, govern) and why expecting priests to also function as MBAs, HR directors, and marketing experts is both unrealistic and unhealthy. The deeper issue isn’t competency—it’s overload, isolation, and a lack of shared responsibility between priests and the laity.

The episode ultimately argues that renewal stalls when ministry becomes program-driven instead of relationship-driven, and when both priests and parish leaders neglect the basics: prayer, self-awareness, healthy relationships, and trusting others with real responsibility.

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Key Takeaways

Priests are formed to shepherd souls, not run corporations. Seminary formation is already full; expecting priests to “just add” business mastery misunderstands the priesthood.

The biggest gap isn’t skills—it’s self-knowledge and security. Healthy leadership flows from knowing one’s limits and inviting others to fill the gaps without fear or defensiveness.

Burnout is usually a breakdown of basics. Sleep, prayer, friendships, accountability, and boundaries are not optional—they are foundational.

Lay leadership is not about taking control, but offering gifts well. The most effective collaboration happens when lay leaders approach priests with humility, clarity, and a desire to serve—not to fix or override.

Renewal grows through relationships, not programs. One-on-one investment, prayer together, and trusted disciple-makers multiply far more fruit than perfectly executed initiatives.

Synodality has become a buzzword that many parish leaders quietly find frustrating or annoying — often because it feels abstract, over-processed, or disconnected from real parish life.

In this episode, John Gaffney, Director of Evangelization and Mission for the Diocese of Des Moines, reframes synodality not as endless meetings or committees, but as listening that must lead to action.

Drawing from his experience at both the parish and diocesan level, John explains why synodality and pastoral renewal are not separate initiatives, but two dimensions of the same Spirit-led journey. He shares practical ways parishes can take the lived experiences of their people seriously, translate that listening into concrete decisions, and begin real cultural transformation — without burning out staff or multiplying meetings.

This conversation is especially helpful for parish staff and priests who feel stuck between good intentions and actual execution.

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Key Takeaways

Synodality is not about more meetings. It’s about structured listening that leads to discernment and action.

Culture eats strategy for breakfast. Renewal fails when culture is ignored, even with a solid plan.

Listening is not responding — it’s understanding. Leaders must resist the urge to defend or fix too quickly.

Pastoral renewal happens when practices change, not when reports are written.

Lay leadership matters. Delegation and trust honor baptismal dignity and strengthen communion.

You don’t need to overhaul everything. One well-designed listening moment can unlock momentum.

What happens when we stop playing it safe in ministry and start offering real depth?

In this conversation, Eric Gallagher shares the heart behind Suscipe and the fruit that has followed a decade of intentional discernment. Drawing from years in parish and diocesan ministry, Eric explains why adults are often hungry for more than “milk,” how deeper formation actually bears fruit, and why apostolates are becoming increasingly essential in the life of the Church.

This episode is a hopeful permission slip for parish leaders who sense there’s more — and are wondering how to pursue it faithfully.

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Key Takeaways

Depth precedes fruit. Lasting evangelization flows from rooted discipleship, not volume.

Discernment comes before action. God’s vision clarifies what to say yes — and no — to.

People give their time where they see fruit. Engagement follows meaning.

Apostolates surface hunger. Parishes don’t need to fear them — they need to partner wisely.

You don’t need permission to go cultivate depth. You need courage, clarity, and obedience.

In this episode of the Catholic Ministry Professionals Podcast, Jon engages with therapist Justin Derry to explore the integration of mental health awareness within Catholic ministry. They discuss the importance of tough conversations, the impact of conflict avoidance in parish teams, and the necessity of self-care for effective ministry. Justin emphasizes the need for an integrated approach to personal well-being, highlighting the connection between physical health and team performance. The conversation also delves into actionable frameworks for addressing difficult conversations and the mindset shifts required for fostering healthy relationships within ministry teams.

In this episode of the Catholic Ministry Professionals Podcast, Jon Konz and Mike Ward discuss the transformative power of pastoral conversations in parish ministry. They explore the importance of being present, listening, and creating a culture of trust within the church community. Mike shares insights from his experience in pastoral ministry, emphasizing the need for intentionality in conversations, overcoming barriers, and leading with a clear vision. The discussion also highlights the significance of relationships and the impact of surprising conversations that can lead to meaningful change in the parish. Ultimately, the episode encourages parish leaders to engage in open dialogue and to be proactive in their ministry efforts.

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Being fully present and listening is crucial in pastoral conversations.

Transformative conversations often happen in unexpected moments.

We have to trust our people.

Building relationships is key to effective ministry.

Asking the right questions is key to unlocking potential.

Vision and clarity are essential for church growth.

In this episode, Jon and Thai break open the real reason parish engagement feels flat or unpredictable: bottlenecks. Not spiritual weakness. Not apathy. Bottlenecks.

From confusing workflows to unclear ownership to scattered communication, most parishes are trying to grow while dragging dead weight behind them.

We walk through the most common bottlenecks, why they matter, and how they quietly block parishioners, volunteers, and even staff from moving deeper into mission.

You’ll also learn a simple, practical process for mapping your current systems, identifying the real friction points, and redesigning your workflow so engagement becomes predictable instead of accidental.

We also introduce a free tool — the Workflow Mapping Worksheet — that will help your team name the problem, build the solution, and start moving with clarity.

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TAKEAWAYS

Engagement breaks down at the bottlenecks, not the margins.

Most parishes lack a shared definition of what “good engagement” looks like.

The highest-leverage fix is mapping the workflow behind one engagement metric.

Bottlenecks become obvious when steps and owners are written down.

Engagement increases when leadership alignment replaces guesswork.

AI isn’t a threat to ministry—it’s a tool that helps you reclaim time for mission. In this episode, Jon and Thai talk about how parish leaders can start small, build confidence with AI tools, and make the shift from busyness to intentional leadership.

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TAKEAWAYS

You don’t need to be techy to use AI effectively.
Start with a Time Audit Worksheet to see where your time goes.
Automate or delegate the mundane so you can focus on mission.

In this conversation, Mike Ferrell discusses the concept of profound hospitality, emphasizing the importance of approaching everyone as if Christ were present. He outlines five key points that define this approach, focusing on the need for surprise, delight, and attention to detail in creating a welcoming environment.

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Takeaways

Profound hospitality means treating everyone as Christ.

Surprise and delight are essential elements of hospitality.

Measuring actions against the principles of hospitality is crucial.

Breaking down walls in business requires a new approach to hospitality.

Attention to detail can transform customer experiences.

Thai and Jon discuss effective strategies for transforming visitors into disciples within Catholic parishes. They emphasize the importance of intentional engagement, creating follow-up systems, and personalizing communication to foster a welcoming environment. The conversation highlights actionable steps that parishes can take to enhance visitor experiences and build lasting connections.

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Takeaways:

Engagement begins with awareness, systems, and communication.

Hospitality must be consistent, personal, and intentional.

Visitors are more likely to return when they feel seen, valued, and invited into next steps.

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Visit CatholicMinistryProfessionals.com to learn more.