This Podcast Is Episode 626, And It's About From Chaos To Clarity: The Right Construction Job Management System Running a business involves countless moving parts, which can feel overwhelming. From managing projects and keeping the team on the same page to ensuring profitability. Have you ever sent an email about a critical update only to find that team members missed it? With a job management system, those headaches disappear.    Given the industry's complexity and unique challenges, effective job management is crucial for construction contractors. Managing multiple projects, coordinating teams, tracking budgets, and ensuring timely completion are just a few daily demands. A well-implemented job management system can be a game changer, streamlining operations and improving efficiency.    But how do you know if a job management system is right for you? And if it is, how do you select the one that best suits your needs? Let's break it down. The key benefits of using a Job Management System Investing in a job management system doesn't just make tasks easier—it helps your business thrive. Here are the top benefits of implementing one into your workflow: 1. Centralized Project Management A job management system allows contractors to manage all projects from a single platform. This central hub provides easy access to project timelines, tasks, and milestones, ensuring everyone knows their responsibilities and deadlines. 2. Enhanced Communication Clear communication is vital on construction sites. Job management systems facilitate real-time updates and notifications, reducing the likelihood of miscommunication between team members, subcontractors, and clients. 3. Efficient Resource Allocation Construction projects often require careful scheduling and resource allocation. Job management tools help track materials, labor hours, and equipment, ensuring that resources are used efficiently and reducing downtime on-site.  4. Real-time Reporting and Tracking These systems provide real-time updates on project progress, budget adherence, and timelines. This visibility enables contractors to make informed decisions and adjustments as needed, minimizing delays and cost overruns. 5. Financial Management Keeping construction projects within budget is critical. Job management systems help track expenses against budgets, providing insights into profit margins and alerting contractors to any financial discrepancies before they escalate. 6. Compliance and Documentation The construction industry is heavily regulated, and keeping track of permits, safety regulations, and compliance documents can be overwhelming. A job management system helps streamline this documentation, ensuring everything is up-to-date and easily accessible. How to Choose the Right Job Management System for Construction Contractors   1. Focus on your business needs Ask yourself, "What are my top priorities right now?" You may need better tracking for resource allocation. Your focus may be on speed or improving client communication. Write down what matters most—this will guide your decision. Determine your key requirements as a construction contractor. Consider factors like project size, number of team members, and specific functionalities you need, such as scheduling, budget tracking, or safety compliance. 2. Consider your budget Some systems offer all the bells and whistles, but they may strain your budget. Be realistic about what you're willing to spend. Remember, it's okay to focus on features that align with your goals and accept trade-offs for secondary needs. While investing in a robust solution is essential, ensure you find one that offers the features you need without overspending. 3. Understand your team and client needs Your team will use the system daily; in some cases, so will your clients. Choose intuitive and user-friendly software, especially if your team or clients have varying levels of comfort with technology. Given the...

This Podcast Is Episode 624, And It's About Trading For Sales Vs. Trading For Profit In the Construction Business Times were tough, so Remodeler John decided to lower prices below those of his competitors. He promoted a charge-out rate 20% below the industry average, explaining that his overheads were lower than those of larger companies.   The turning point came after advice from his mentor. "You're selling yourself short, John," said the mentor. "With your qualifications and experience, you should charge at least as much as other businesses – if not more. I understand your marketing strategy, but I don't think clients see it that way. They are more likely to interpret lower costs as lower value and quality. In your industry, confidence goes a long way, so you shouldn't be afraid of marketing yourself at a price that reflects your expertise and experience."   Then came the call from his accountant. "Aren't the sales figures great?" said John, getting his bit in first. "Yes," said the accountant, "impressive sales indeed. That's the good news. The bad news is that the business has actually lost money over the last quarter."   This was how John learned that trading for sales and trading for profit could be different. Chasing sales revenue is fine, provided your prices give you a sustainable profit. John hadn't checked his costs for some time, so the unwelcome news from the accountant came as a shock.   In the construction industry, business strategies can vary significantly, particularly regarding the goals of trading for sales versus trading for profit. Understanding the distinctions between these two approaches is essential for contractors and construction businesses aiming for long-term success.   Trading For Sales   Trading for sales focuses primarily on generating revenue and increasing the volume of work undertaken. Businesses adopting this approach often prioritize:   1. Volume Over Margin: The goal is to secure as many contracts as possible, even accepting lower profit margins. This strategy can be beneficial for establishing a market presence and building a portfolio of work.   2. Winning More Contracts: Construction companies may aggressively bid to win contracts, often underestimating costs to make their proposals more attractive. This can lead to an immediate revenue influx but risks squeezing profit margins.   3. Short-Term Focus: While generating sales volume can provide immediate cash flow relief, it may divert attention from long-term sustainability and profitability.   4. Increased Risk: Accepting low-margin projects can expose businesses to more significant risks, especially if unforeseen costs arise or projects exceed budgets.   Trading For Profit   In contrast, trading for profit emphasizes the importance of maintaining healthy profit margins and sustainable business practices. Key aspects of this approach include:   1. Cost Analysis: This strategy involves thorough cost assessments to ensure all expenses are covered, and a reasonable profit margin is included in pricing. It prioritizes profitability over sheer sales volume.   2. Selective Contracting: Businesses may focus on projects that align with their capabilities and offer the best profit potential rather than simply accepting every available job.   3. Building Long-Term Relationships: Trading for profit often emphasizes forming relationships with clients based on trust and quality of work, leading to repeat business and referrals rather than one-off contracts.   4. Investment in Quality: By prioritizing profit, companies can invest in high-quality materials and skilled labor, enhancing their reputation and leading to better long-term outcomes.   Finding the Balance   While the two strategies may seem mutually exclusive, many successful construction businesses find a balance between trading for sales and trading for profit. Here are some strategies to...

This Podcast Is Episode 623, And It's About The Art Of Giving And Receiving Constructive Criticism In Construction Think about the last time you gave or received feedback. Did it inspire growth and improvement or leave someone feeling deflated? When done right, constructive feedback is a powerful tool for driving success. But it's a fine line – getting it wrong can do more harm than good.   For business owners, managers, and team leaders, effectively giving and receiving constructive feedback isn't just a nice skill; it's a necessity. Feedback shapes stronger teams, builds trust, and moves companies forward.    In the construction industry, where projects are often complex and involve numerous stakeholders, giving and receiving constructive criticism is essential for success. Feedback can significantly impact safety, quality, and project timelines, making it crucial to foster a culture where constructive feedback is the norm rather than the exception.   Understanding Constructive Criticism Constructive criticism in construction focuses on performance, processes, and safety rather than personal attributes. It aims to highlight areas for improvement while providing actionable suggestions to enhance skills and procedures. This feedback cultivates a transparent work environment where team members feel empowered to address challenges without fear of personal confrontation. Constructive Feedback vs. Destructive Criticism Not all feedback is created equal. Constructive feedback is designed to promote growth. It's specific, actionable, and focuses on behavior or outcomes, not personal traits. Destructive criticism, on the other hand, often comes off as judgmental and unhelpful, targeting the person rather than the problem. Consider these examples: Constructive Criticism: I noticed a few inconsistencies in the framing of the last project. Let's review the measurements to improve them for the next build and ensure we're aligned. I believe this will help enhance the overall quality of the work and avoid any potential issues during inspections. Destructive Criticism: The framing on that last job was terrible. You need to get it right, or this line of work isn't for you. In the first example, the feedback focuses on improving the work and offers support, while the second example is judgmental and demoralizing, focusing solely on the individual's shortcomings. Constructive feedback opens the door to improvement, while destructive criticism shuts down. By aligning feedback with a growth mindset, businesses can foster trust, encourage professional development, and build an environment where individuals and teams thrive. Why Constructive Feedback Matters Great feedback isn't just about pointing out mistakes – it's a catalyst for growth. Here's how constructive feedback benefits construction businesses: Improves employee performance: Identifies strengths, weaknesses, and areas for improvement. Enhances team dynamics: Encourages open communication and collaboration. Builds trust and engagement: Employees feel valued when their growth is a priority. Fosters continuous learning: Positioned as a tool for development, feedback encourages individuals to keep improving. Drives business success: Growth at the individual level contributes directly to company goals. Employees need to know their work matters, and constructive feedback signals that their success is tied to the business. How to give constructive feedback effectively: Providing great feedback takes preparation, empathy, and a strategic approach. Here's a breakdown of how to deliver it successfully: 1. Choose the right time and place Deliver feedback privately where the person feels comfortable and safe to discuss openly. Avoid giving feedback in the heat of the moment; instead, allow emotions to settle so the conversation remains productive. 2. Be specific and focused Vague feedback like "You need to do better" isn't helpful. Instead, reference specific...

This Podcast Is Episode 622, And It's About Identifying Gaps To Improve Your Construction Business Marketing Visibility is essential for your handyman or contracting business for several key reasons. Effective marketing helps your company stand out in a competitive market, and promoting your services can help you reach a wider audience and become known in your community.   Potential customers are more likely to hire someone they have heard about or seen advertised. This credibility is crucial for a service-based business like yours, where customers rely on reputation. Sharing content like the project "before and after," tips, and how-to guides can demonstrate your expertise and help you connect with your target audience.   Many construction businesses are vying for the same residents and homeowners, but active marketing helps you stay relevant, ensuring your company remains top-of-mind for potential clients.    Remember that adaptability is also essential when assessing gaps in your construction marketing. The marketplace is continually evolving, so adjust your strategies according to changing consumer needs, trends, or new services you may offer.   Don't have a whole marketing team? Invest your time and resources wisely. Consider the following areas first: ask yourself these questions, and start tracking and analyzing your results to see what's working and what isn't.    1. Am I identifying and understanding my target audience?  If your messaging doesn't resonate with your ideal clients, it might not be effective.   2. Is my website optimized for search engines, mobile-friendly, and up-to-date? A lack of an engaging online presence can significantly limit your reach.   3. Am I consistently creating and sharing valuable content that showcases my expertise?  Gaps in content marketing can lead to missed opportunities for engagement and brand building.   4. Am I actively engaging with my audience on social media platforms?  If you're not leveraging these channels effectively, you may be missing out on building relationships and community.   5. Are my methods for generating leads diversified?  Relying too heavily on one method can leave you vulnerable if that channel dries up.   6. Am I actively seeking and promoting customer testimonials?  A lack of social proof can hinder potential clients' trust in your services.   7. Am I attending industry events or networking with other professionals? This can be crucial for building connections and referrals.   8. Am I tracking my marketing efforts effectively?  Without analysis, it's challenging to determine what's working and what needs improvement.   By identifying and addressing these gaps, you can develop a more robust construction marketing strategy and build a better foundation of systems and processes that can drive better results. However, time constraints make it challenging to market your services, especially when you're a one-person company.    Many contractors are directly involved in on-site operations, leading to long hours and physical exhaustion. As a result, marketing tasks often get pushed aside. Also, not everyone has the skills to create effective strategies, understand digital tools, or navigate social media.    If you're still following along, the good news is that you've already taken the initiative. Answering the questions earlier is an excellent start. If you haven't done so, learn the marketing basics relevant to your construction business. Online courses and resources can provide valuable insights without requiring extensive time commitments.   First, establish specific, measurable marketing goals to help prioritize efforts. Having a clear focus can streamline decision-making and resource allocation.   Since you might need to invest in professional help in these key areas and high-impact tasks, check which ones you can do...

This Podcast Is Episode 621, And It's About Transforming Your Construction Team Through Support And Collaboration Being a construction manager and a business owner requires a unique blend of skills and attributes essential for effectively leading a crew. Leadership is at the forefront of this role, as a construction manager must inspire and motivate their team to achieve project goals while maintaining safety and quality standards. This involves clear communication, conflict resolution, and a collaborative team environment.   Responsibility is another key element. A construction manager oversees the site's day-to-day operations and bears the weight of financial and legal obligations associated with the business. This includes managing budgets, ensuring compliance with regulations, and maintaining client relationships. Making informed decisions under pressure is crucial, as any misstep can have significant consequences.   Handling a problematic construction contractor on a job site can also add to your work challenges, but adopting a proactive and positive approach can help you manage the situation effectively.   Here are some strategies to consider: 1. Communication is Key Open lines of communication are essential. Hold regular meetings to discuss progress, challenges, and expectations. Encourage your crew members to voice their concerns and suggestions, which can help foster a collaborative environment. 2. Understand Their Perspective Take time to listen and understand the reasons behind your crew's difficulties. Whether it's workload stress, unclear instructions, or personal issues, knowing the root cause can help you address their concerns more effectively. 3. Set Clear Expectations Ensure that all crew members understand their roles and the project's goals. Clearly defined tasks and responsibilities can reduce confusion and help everyone focus on their objectives. 4. Provide Support Offer help through additional resources, training, or simply being available to answer questions. Showing that you care about their success can boost morale and productivity. 5. Stay Professional Remaining calm and composed is essential, even when tensions rise. Responding to negativity professionally and respectfully can help de-escalate conflicts and maintain a positive work atmosphere. 6. Conflict Resolution When conflicts arise, address them promptly. Use a calm approach to mediate disputes, focusing on finding a solution for everyone involved. Avoid taking sides to maintain fairness. 7. Recognize Achievements Acknowledge your crew's good work, no matter how small the accomplishments may seem. Recognition can boost morale and motivate the team to overcome challenges together. 8. Lead by Example Demonstrate the work ethic and attitude you want to see in your crew. Your leadership style can set the tone for the entire work environment, influencing how the crew interacts and handles difficulties. 9. Be Flexible Construction projects often come with unexpected challenges. Flexibility and openness to adjustments can help you navigate these situations and maintain team morale. 10. Seek Feedback After resolving issues, seek feedback from the crew on the process. This can lead to valuable insights and improvements for future projects. We settled for a different approach. In all our construction companies, we use a process to encourage innovation and optimize production at three specific times during the day: morning, noon, and afternoon.  Morning —We provided light snacks, pastries, fruit, bottled water, juice, coffee, and tea. We begin the day by informing the team about the legal requirements and end with a sheet of paper listing the goals for the day for each crew, which the superintendent/foreman/lead person, whatever title you use, keeps in their portfolio. Noon—Lunch is also provided. Each person gives a morning progress report and afternoon target, which are updated on a paper sheet...

This Podcast Is Episode 620, And It's About Overcoming Challenges In Construction Project Estimates And Submissions In the bidding process, contractors prepare detailed proposals that outline their approach, costs, and timelines for a project. This involves thoroughly understanding the project specifications, assessing the site conditions, and determining the resources needed. Competitive bidding requires a balance between offering a competitive price and ensuring the proposal reflects the quality and reliability of the work.   Negotiation plays a key role after bids are submitted. You must communicate effectively with clients and address any questions or concerns. Flexibility can be crucial during talks; you may need to adjust your terms or pricing to meet client budgets without compromising quality.   Here are some of the primary challenges you (or most small construction business owners) face when estimating and submitting bids:   1. Inaccurate Cost Estimates   Estimating costs accurately is one of the most significant hurdles. Accurately pricing materials, labor, and overhead can be complex, especially in fluctuating markets. You may also lack access to comprehensive data or historical project information, leading to potential underbidding or overbidding. Both scenarios can have adverse effects—underbidding can result in losses while overbidding might drive clients to competitors.   2. Limited Resources   Many small construction businesses operate with limited resources, challenging the bidding process. You may not have dedicated staff to handle estimates and bids, increasing workloads for you and your existing employees. If bids are not well-prepared, this can lead to rushed estimates, higher chances of error, and ultimately, lost opportunities.   3. Competition with Larger Firms   You often compete with larger firms that can leverage economies of scale to provide lower bids due to their established supply chains and resources. These larger companies may also have more significant marketing budgets and brand recognition, making it difficult to stand out despite offering superior quality or personalized service.   4. Time Constraints   The bidding process can be time-consuming, and you often juggle multiple responsibilities, including project management, client communications, and on-site work. As deadlines approach, there's pressure to submit bids quickly, which can lead to less thorough estimates and oversights. Balancing time constraints with the desire to create a comprehensive, well-researched bid can be a significant challenge.   5. Changing Regulations and Standards   The construction industry is subject to various regulations and codes varying by location and project type. You must stay updated on these requirements, and failing to consider them in bids can lead to costly mistakes later. Navigating these regulations while preparing estimates adds another layer of complexity and can be daunting for businesses with limited experience in regulatory compliance.   6. Market Volatility   The construction industry can be impacted by market volatility, including fluctuating material costs, labor availability, and service demand. Small business owners must factor these uncertainties into their estimates, which can be difficult. Sudden increases in material prices or labor shortages can erode profit margins if not anticipated in the bidding process.   7. Client Expectations and Changes   Clients often have specific expectations and preferences that can change throughout the bidding process or even after the bid is submitted. Managing these expectations while preparing an accurate bid can be challenging. If clients request significant changes after the bid is submitted, it can complicate the scope of work and impact overall project costs and timelines.   8. Health and Safety Regulations   Compliance with health and safety...

This Podcast Is Episode 619, And It's About Building Connections - Offline Marketing In The Construction Industry n a rapidly evolving digital landscape, it's easy for construction business owners to overlook the power of offline marketing. However, effective offline strategies remain crucial in building relationships, enhancing brand visibility, and generating leads. In this digital age, offline marketing often creates more meaningful connections than digital efforts. Whether you're a small contractor or a more prominent construction firm, understanding and implementing these strategies can help you establish a strong community presence and a loyal customer base.   As a construction professional, you hold the key to unlocking the potential of offline marketing. From networking events and local advertising to engaging community initiatives, these strategies empower you to create meaningful connections that digital efforts often cannot.   In this context, we will explore a variety of effective offline marketing tactics tailored for you, enabling you to elevate your business and gain a competitive edge in the industry.   1. Networking Events   For instance, a construction firm could sponsor a local home improvement seminar, which positions them as an expert in the field and allows them to connect directly with potential clients. Another example could be a direct mail campaign targeting neighborhoods with a high potential for home renovations. Participating in local trade shows, industry conferences, and community gatherings is a valuable strategy for connecting with potential clients, suppliers, and partners. Establishing and nurturing these relationships can significantly enhance your chances of receiving referrals and discovering new business opportunities. Engaging in networking events expands your professional circle and strengthens your presence within the industry.   2. Print Advertising   Utilize local newspapers, industry magazines, and community bulletins for advertising. A strategically placed ad can effectively reach your target audience in the area, fostering a sense of community and engagement.   3. Direct Mail Campaigns   Implement direct mail campaigns by sending postcards or brochures to specific neighborhoods or businesses. This personal touch emphasizes your services, including special offers or promotions, making your audience feel valued and important.   4. Sponsorships   Consider sponsoring local events, sports teams, or community initiatives to enhance your visibility and position as a business focused on the community.   5. Flyers and Brochures   Distribute informative flyers or brochures to local businesses, community centers, and home improvement stores. Include precise details about your services and contact information.   6. Vehicle Branding   Use your company vehicles as mobile advertisements by displaying your logo, contact information, and a brief description of your services on the vehicle's exterior.   7. Word of Mouth   Encourage satisfied clients to share their positive experiences with friends and family. Consider implementing a referral program that rewards customers for bringing in new business.   8. Business Cards   Always have business cards on hand to distribute at events or during meetings. Ensure they include all necessary contact information and a brief description of your services.   9. Community Involvement   Get involved with local charities, volunteer for community projects, and participate in neighborhood improvement programs. This can enhance your reputation and offer networking opportunities.   10. Home Improvement Seminars   Host informational workshops or seminars on home improvement topics. This positions you as an expert and lets you connect directly with potential clients.   11. Cold Calling   Reach out to potential commercial clients directly....

This Podcast Is Episode 618, And It's About A Deep Dive Into Gross Profit Margin For Construction Contractors Understanding and managing your gross profit margin is crucial to ensuring the sustainability and profitability of your business as a construction contractor. This key financial metric not only reflects your company's financial health but also helps guide your pricing strategies, project management decisions, and overall strategic planning. Profit is the money left in your business after all your expenses have been paid. An income statement (also referred to as a profit and loss report) reveals what profit your construction company made last month or last quarter. Your profits are detailed in two figures, namely: Gross profit is what's left from sales after deducting the costs of goods sold or services provided. Net profit is left from gross profit after operating expenses (your business overheads) are deducted. Note that net profit isn't the final 'bottom line' profit until all taxes have been paid. Gaining more significant profits depends on accomplishing all the little things better rather than making one huge change. What is Gross Profit Margin? Gross profit margin is calculated by subtracting the cost of goods sold (COGS) from total revenue and dividing that figure by total revenue. The formula looks like this: Gross Profit Margin (%) = (Net Sales – Cost of Goods Sold) ÷ Net Sales x 100 Breaking it down: Net Sales: This is your total revenue after subtracting returns, discounts, and allowances. Cost of Goods Sold (COGS): For construction contractors, COGS typically includes direct costs associated with a project, such as materials, labor, and subcontractor fees. This margin provides insight into how efficiently a contractor manages these costs relative to their revenue. For example, your small construction business earns $50,000 monthly in net sales, and your COGS totals $20,000. To calculate:  Gross Profit Margin = ($50,000 – $20,000) ÷ $50,000 x 100 = 60% This means 60% of your revenue contributes to covering overheads, like rent and salaries, and eventually becomes profit. Why is Gross Profit Margin Important? 1. Financial Health Indicator: A robust gross profit margin indicates that contractors can cover operating expenses and generate profit. Contractors with thin margins may struggle to survive during economic downturns or project disputes. 2. Pricing Strategy: Understanding your gross profit margin promotes better pricing strategies. If the margins are too low, it may be time to reevaluate how you bid on projects or manage costs. 3. Operational Efficiency: Analyzing gross profit margins can help identify inefficiencies in project management. If specific projects consistently yield low margins, it may indicate underlying issues that need addressing, such as waste or mismanagement of resources. 4. Benchmarking: Comparing your gross profit margins to industry standards can offer insights into your competitive position. While margins vary based on project type and geographical location, knowing where you stand can help identify areas for improvement. What is a Good Gross Profit Margin? In the construction industry, gross profit margins generally range from 10% to 20%. However, this can vary based on the type of projects (residential vs. commercial), market conditions, and geographic area. High-demand markets allow for higher margins, whereas competitive bidding environments push margins lower. Reevaluate Your Gross Profit Percentage - Another area most construction company owners let fall between the cracks is gross profit on the material. Gross profit is the difference ­between revenue and the cost of the material before overhead. Here Are Some Thoughts On Gross Profits: Lower prices do not always equate to increased sales. Sales resulting from lower prices will require you to sell more to maintain the same level of profitability. Generally speaking, raising your gross profit on...

This Podcast Is Episode 617, And It's About What Every Contractor Needs To Know About Their Financial Dream Team Navigating the world of finances can sometimes feel like trying to build a house without a blueprint. Between managing budgets, keeping track of expenses, and ensuring you're compliant with tax regulations, it's easy to feel overwhelmed. That's where your financial dream team comes in!    Having the right people by your side can make all the difference in staying organized and achieving your business goals. In this blog post, we'll chat about the key players you need on your financial team, what each role brings to the table, and how to find experts who truly understand the ins and outs of the construction industry.    Whether you're a seasoned pro or just getting started,  building a reliable financial team will be a game-changer in achieving your financial goals and securing the future of your business.   How often have you hired someone expecting they knew how construction works, only to find out they did not know about it or your particular type of construction? Let's examine what each professional does to help with your needs.   The Role of a Construction Bookkeeper   Construction bookkeepers are the unsung heroes of construction companies' financial management. They organize everything and ensure that every penny is accounted for.    Ideally, a construction company's books are updated at the end of each business day so you can have an accurate account of your sales, expenses, and the bottom line. However, if your business is still in its early stages, without much financial activity or the funds to hire a bookkeeper, you should aim to reconcile your accounts at least once a week.   Here's what they typically handle:   1. Daily Transactions: Bookkeepers track daily financial activities, like invoices and expenses, ensuring all transactions are recorded accurately.   2. Accounts Payable and Receivable: They manage money coming in and going out, which is crucial for ensuring a healthy cash flow.   3. Payroll Processing: Construction bookkeepers often handle payroll, ensuring everyone gets paid on time and handling taxes and benefits.   4. Record Organization: They keep financial records neat, making it simple to pull reports or prepare for an audit when needed.   The Role of a Construction Accountant   Now, construction accountants step in with a more strategic approach! They not only keep the numbers in check but also help with long-term planning.   As a construction business owner, you'll want to work with an accountant from the very early days to help you with budgeting, forecasting, and decision-making – as well as for strategic tax advice and identifying opportunities to reduce costs and maximize profitability.    Many business owners think they only need to talk to their accountant once a year at tax time. But to gauge the health of your business - and make the most of your accountant's expertise - you should check in at least once a month.   Construction Accountants focus on:   1. Project Costing and Budgeting: Accountants track project expenses to ensure they adhere to budgets and help identify areas for improvement.   2. Job Cost Reports: They create detailed reports that provide insights into each job's costs, which helps manage profitability and make informed decisions.   3. Financial Analysis: Construction accountants analyze a business's financial health and help prepare forecasts and budgets for its growth.   4. Regulatory Compliance: They stay updated on construction laws and regulations to ensure compliance with legal requirements.   The Role of a Tax Accountant (CPA)   Tax accountants bring their expertise to navigate the often tricky world of taxes. They help individuals and businesses understand their tax obligations while ensuring compliance. ...

If you've been a long-time reader or a contracting company owner, you've probably heard about "Cost of Goods Sold" (COGS). But what does it really mean, and why is it crucial for your construction business's success? Understanding COGS isn't just about accounting—it's about making smart decisions for profitability, pricing, and more.    1. What is the Cost of Goods Sold (COGS)?    COGS represents the direct costs of creating the products/services your business sells/provides. These include materials, labor hours, and even manufacturing overheads. Any expense that contributes directly to a product's creation is included in COGS.   COGS provides critical insights into your business's efficiency and profitability. It's a fundamental metric showing how much you spend to produce inventory relative to your sales.     Contractors often ask us if they can buy our and import them into their QuickBooks Desktop or QuickBooks Online file. The answer is yes! We also offer the complete QB Setup Template. 2. What are the components of COGS?  COGS isn't one-size-fits-all. It includes different types of costs depending on your business.  Here are the main components typically included in COGS: Materials: Raw ingredients or parts used to provide your service Payroll: The wages you pay to employees directly involved in production Manufacturing Overheads: Indirect costs required to produce services, such as equipment depreciation or utility costs.  Note  General overheads, such as office or marketing costs, are not included in COGS—only expenses tied directly to production count.  3. How do I calculate COGS?  Fortunately, calculating COGS follows a straightforward formula: COGS = Beginning inventory + Purchases during the period – Ending inventory  Breaking it down: Beginning inventory: The inventory value on hand at the start of the accounting period.  Purchases: All costs for new inventory bought or manufactured during the period.  Ending inventory: The value of unsold inventory at the period's end.  Example Calculation  Imagine you run a small boutique that sells handmade gifts. If: Your beginning inventory is $5,000,  You spent $8,000 on materials and production, and  Your ending inventory is $2,000,  Then your COGS would be:  $5,000 + $8,000 – $2,000 = $11,000  This $11,000 represents the cost of creating the products you sold during the period.  But wait - that is for a retail business. Simple. What about construction? Direct Costs are tied to the jobs (field labor, materials, and other cost items). Office materials (pencils, paper, toner, etc.) are overhead. Yes, an accountant could say these many pencils are used in the field and that notepad is used in the truck.  The answer is the dividing line of the direct costs to the job: the Costs of Goods Sold (COGS). That is why we've created our Chart of Accounts, which you can use inside QuickBooks, depending on your type of construction business. Most COGS accounting methods you will find are for inventory valuation, which is confusing to most contractors. Confusion always arises about the material. A construction contractor may purchase material and resell it to their customer at cost, thinking it is a reimbursable expense. (You lose money when doing this.)   Remember, all invoices to the Customer (Retail, General Contractor, Spec Builder, Developer) are income. Washington State has a clear explanation. If the words are on the invoice, then the invoice is either taxable or non-taxable based on other factors. Every line item on a customer invoice is income.   Purchases for the material are the Cost of Goods Sold or expenses if you are short-cutting your accounting. I have seen financial statements backed out because they will reflect reimbursable income as a negative number, thereby showing it as a deduction. (The net effect is...