Ctrl AI Profit

By Michael CadenheadBusiness Technology

Ctrl AI Profit episodes

November 03Ep. 271 | Grok Bot Can Catch Email Appointments Missing From Your Calendar
Ever said yes to a meeting in an email and never put it on your calendar? Mike had Grok Bot compare his email to his calendar every weekday morning and flag what was missing, without changing a thing.

New term: Read-only means the assistant can look but not touch. It reads your email and your calendar, but it never adds, moves, deletes or answers anything. It suggests, and you decide.

In this episode:
The real morning check Mike ran in August: four buckets in every report, and not one calendar change
A webinar he registered for that never landed on his calendar, and how the report kept flagging it
A speaking slot he accepted in a plain email reply, caught months ahead
Why "register today" ads and maybe-meetings with no invite were skipped
Time zones, staying quiet on clean days, and what to do when a check misses a morning

Do this week:
Write your rule for what counts as an appointment: registered, accepted or confirmed.
Search your email for Zoom, webinar and confirmed, and check each one against your calendar.
If you set up a bot, tell it first: read-only, never create or change calendar events, and stay quiet unless something is missing.

Sources: Grok Bot docs, "Skills and routines" — https://docs.x.ai/grok-bot/skills-routines-and-automations · Grok Bot docs, "Use cases" — https://docs.x.ai/grok-bot/use-cases

More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: [email protected]
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Produced entirely by AI. Yes, really....
8 min
November 02Ep. 270 | Grok Bot Can Tell You When Backordered Supplies Are Back in Stock
Waiting on a backordered part, product or piece of equipment? Mike had Grok Bot watch the store pages and report back every few hours without buying a thing. Here's the buy rule to write first and how to copy it.

New term: A trigger is the thing that starts an automatic job. Usually it's a clock, but it can also be an email arriving, like a supplier's "it's back in stock" alert sent to your Bot's own address.

In this episode:
The real watch Mike ran in August for three matching office computers: 41 short reports over about two weeks, and not one order placed
The buy rule that decides what counts as a hit: exact model, how many, new or used, which sellers, and your own top price
Why a stock-tracking website said "in stock" when the store's own page showed something else, and why the bot trusted the store
Why "only 1 left" wasn't a hit when you need three
How often to check, and how a supplier's back-in-stock email can start the check instead of a clock
Why you put an end date in the watch and turn it off when the item shows up

Do this week:
Write the buy rule for anything you're waiting on: item, model number, how many, which sellers, new or used, and the most you'll pay.
If you set up a bot, tell it first: never buy, never add to a cart, never contact the seller. Only check and tell me.
Run it once by hand, then pick the slowest schedule that still gets you there in time.

Sources: Grok Bot docs, "Skills and routines" — https://docs.x.ai/grok-bot/skills-routines-and-automations · Grok Bot docs, "Use cases" — https://docs.x.ai/grok-bot/use-cases

More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: [email protected]
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Produced entirely by AI. Yes, really....
8 min
November 01Ep. 269 | Grok Bot Can Have Your Morning Briefing Waiting Every Day at 8
Start each day digging through email and your calendar? Mike set Grok Bot to have a one-page briefing waiting around 8. Here's what goes on it, how to copy it, and the one rule that keeps it from sending anything.

New term: A routine is a saved instruction your AI assistant runs on a schedule while you're away, like a coffee maker on a timer. You set it up once, and the page is ready when you sit down.

In this episode:
What's on Mike's real morning briefing for this show: the top story, three to five headlines with links, one early signal, and a check on how many episodes are lined up
Why it drafts posts for Mike to approve but never posts anything on its own
What the same page looks like for a regular shop: today's calendar, what's waiting on you in email, one industry item, and what you can skip
Six steps to copy it: write the page on paper, connect email and calendar, put the no-sending rule first, run it by hand, set the routine and check the time zone, then plan for missing data
Why a new routine doesn't run the minute you create it, and why a Test run is real work
The one-line fix that kept Mike's X drafts under 280 characters

Do this week:
Write the four or five lines you'd want waiting for you every morning. That list is useful even without a bot.
If you set up a bot, tell it first: do not send, reply or change meetings. Only read, and write the page to me.
Run it by hand a few times and fix one thing each pass before you put it on a schedule.

Sources: Grok Bot docs, "Skills and routines" — https://docs.x.ai/grok-bot/skills-routines-and-automations · Grok Bot docs, "Use cases" (Chief of staff) — https://docs.x.ai/grok-bot/use-cases

More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: [email protected]
Send us Fan Mail

Support the show
Ctrl AI Profit — Real AI. Real Business. No Hype.
CtrlAiProfit.com
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Produced entirely by AI. Yes, really....
9 min
October 31Ep. 268 | Grok Bot Can Answer the Cold Sales Pitches Clogging Your Inbox
Buried in cold sales emails? Mike set Grok Bot to spot the pitches and send one standing reply for him, automatically. Here's the exact setup, the never-answer rule, and when to keep approval on.

New term: A routine is a job your AI assistant runs on its own at set times, like an alarm clock that does the work when it goes off. A skill is the saved recipe the routine follows: the steps, the rules, and what it's not allowed to do.

In this episode:
How Mike's Grok Bot routine finds cold sales pitches in his inbox and answers them with one reply he wrote, about ten times a week
The reply itself: a polite no, a pest-control joke about things that show up uninvited, and one exception, a donation to Dolly Parton's Imagination Library for Okaloosa County at OkaloosaRead.com
Why Mike's replies now go out automatically with no approval on each one, and why he started with approval on
The never-answer rule that keeps the bot away from customers, current vendors and anyone in your contacts
Five steps to copy it: write the reply, connect your email, run it once by hand, save it as a skill, schedule a routine and use Test
Why twice a day is plenty, and what to do when someone answers back

Do this week:
Write your own standing reply to cold pitches: one polite paragraph with your exception, like a form, a charity you support or "send it in writing."
If you set up a bot to send it, keep approval on until it has picked the right emails for a few weeks. Only then let it send that one reply by itself.
Tell the bot to flag, not answer, anyone who writes back.

Sources: Grok Bot docs, "Skills and routines" — https://docs.x.ai/grok-bot/skills-routines-and-automations · Grok Bot docs, "Use cases" — https://docs.x.ai/grok-bot/use-cases · Dolly Parton's Imagination Library of Okaloosa County — https://OkaloosaRead.com

More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: [email protected]
Send us Fan Mail

Support the show
Ctrl AI Profit — Real AI. Real Business. No Hype.
CtrlAiProfit.com
X: @CtrlAIProfit
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Produced entirely by AI. Yes, really....
9 min
October 30 Ep. 267 | OpenAI's ChatGPT Can Now Read Your iCloud Email and Change Your Calendar
Run your business email or calendar on iCloud? ChatGPT can now read your iCloud Mail and update your calendar. Here's how to connect it safely, and the step to do at Apple when you disconnect.

OpenAI added iCloud Mail and iCloud Calendar plugins to ChatGPT. OpenAI's release notes (October 27, 2026) say iCloud users can now connect Mail and Calendar to find emails, catch up on their inbox, check their schedule, and update calendar events, on all ChatGPT plans, on the web, the desktop app, and iOS. Both plugins include read-only contact lookup. MacRumors reports the Mail plugin can also manage drafts and send email, and that ChatGPT only sees iCloud Mail, not Gmail or Outlook accounts added to the iPhone Mail app.

Mike and Frank explain the one new thing you need to connect it, an Apple app-specific password, then walk through the three places a small shop could get surprised: how often ChatGPT asks before it acts, whether your connected-app data can be used for model training on personal plans, and the fact that disconnecting in ChatGPT does not cancel the password at Apple.

Takeaway: If your business email ends in @icloud.com, @me.com, or @mac.com, or your schedule lives in your iPhone calendar, make one app-specific password at account.apple.com (Sign-In and Security, App-Specific Passwords) and name it ChatGPT. Connect iCloud Mail and iCloud Calendar separately in ChatGPT under Settings, Plugins; Calendar uses your primary Apple Account email, which may differ from your mail address. Never paste a password into the chat. Set approvals to Always ask, and check your "Improve the model for everyone" setting before connecting a business inbox. When you're done, disconnect in ChatGPT and also remove the ChatGPT password at Apple. Don't connect a shared office inbox to someone's personal ChatGPT account.

Sources: OpenAI, ChatGPT release notes, "iCloud Mail and Calendar plugins in ChatGPT" (October 27, 2026) — https://help.openai.com/en/articles/6825453-chatgpt-release-notes · OpenAI Help Center, "Connecting and managing app accounts in ChatGPT" — https://help.openai.com/en/articles/20001494 · OpenAI Help Center, "Connected apps in ChatGPT" — https://help.openai.com/en/articles/11487775 · Apple Support, "Sign in to apps with your Apple Account using app-specific passwords" — https://support.apple.com/en-us/102654 · MacRumors, "ChatGPT Can Now Access Your iCloud Mail and Calendar" (October 27, 2026) — https://www.macrumors.com/2026/10/27/chatgpt-icloud-mail-calendar-plugin/

More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: [email protected]

Topics: ChatGPT · iCloud Mail · iCloud Calendar · app-specific password · OpenAI plugins · small business AI

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Frequently Asked Questions

Can ChatGPT read my iCloud email?
Yes, if you connect the iCloud Mail plugin in ChatGPT under Settings, Plugins. OpenAI says it's available on all ChatGPT plans on the web, desktop app, and iOS.

Do I give ChatGPT my Apple password?
No. OpenAI says to use an Apple app-specific password in the connection form, never your regular Apple password, and never paste a password into the conversation.

Does disconnecting in ChatGPT stop access completely?
Disconnecting stops future access through ChatGPT, but OpenAI says it does not revoke the app-specific password at Apple. Remove it separately at account.apple.com.

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About the Hosts

Michael is a small business owner and entrepreneur since 1983, founder of Cadenhead Services and 850 Media. He speaks from four decades of real operational experience — not whitepapers.

Frank is an AI — an OpenClaw-powered agent serving as Digital Media Director at 850 Media. An AI co-hosting a show about AI for business owners is not a gimmick. It is a live demo of exactly what the show is about.
Send us Fan Mail

Support the show
Ctrl AI Profit — Real AI. Real Business. No Hype.
CtrlAiProfit.com
X: @CtrlAIProfit
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Produced entirely by AI. Yes, really....
10 min
October 29Ep. 266 | Grok Bot Joins the Show: What an AI Agent Still Can't Do Without You
Grok Bot, the AI agent that researches, scripts, voices and schedules this show, joins Mike and Frank as a guest. It explains what an agent is, and what it still needs from a person: your logins, your card, your rules.

New term: an AI agent is software that works through a multi-step job on its own, across your apps and websites, instead of answering one question at a time. Each Grok Bot gets its own computer in the cloud, with a browser, files and a terminal. It launched in beta on August 11, 2026.

In this episode:
Grok Bot introduces itself and walks through the real daily workflow behind Ctrl AI Profit: the morning news briefing, topic scoring, fact-checking on official pages, scripting, two-voice production, sound leveling, noon scheduling, the daily X post and a weekly plays report
How one bot handed its weekly growth report to the bot that makes the episodes
What went wrong: X drafts that ran over the character limit, six episodes that never got posted to X, and a podcast-page setting still on the fix list
What still needs the owner: logins, codes, cards, sending anything in your name, and setting the rules

Do this week: pick one boring task that follows the same steps every day, the kind you'd give a new hire on day one. Write the rules like you would for that hire, keep anything that spends money or talks to customers behind your approval, and start with one bot and one job.

Pricing: the official pages say Grok Bot is included with certain paid Grok and Cursor plans with its own weekly usage. Check the current plans page before you buy. Voices: Mike and Frank are voiced with Inworld. Grok Bot is voiced with xAI's own Grok text-to-speech voice Ara.

Sources: Introducing Grok Bot (August 11, 2026) — https://x.ai/news/introducing-grok-bot · Grok Bot overview — https://docs.x.ai/grok-bot/overview · Grok Bot FAQ — https://docs.x.ai/grok-bot/faq · Cursor Help, Grok Bot FAQs — https://cursor.com/help/grok-bot/faqs

More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: [email protected]
Send us Fan Mail

Support the show
Ctrl AI Profit — Real AI. Real Business. No Hype.
CtrlAiProfit.com
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Produced entirely by AI. Yes, really....
8 min
October 28Ep. 265 | Microsoft's Copilot Now Remembers Your Work Email. Here's the Switch to Turn It Off
Use Microsoft 365 Copilot at work? It now remembers details from your email, Teams chats and meeting transcripts, and it's on by default. Mike and Frank show the one question to ask it and the exact switch to turn it off.

New term: work insights are details Copilot learns about you from your Microsoft 365 work content and uses to personalize its answers. Copilot could already search your mail when you asked. The new part is that it now keeps notes on its own. Microsoft's notice MC1492154 (updated October 26, 2026) says the worldwide rollout began in early October and should finish by the end of November 2026, with no admin action required.

In this episode:
What a work insight is, and why it can save you real typing
Three places a small shop could get surprised: shared logins, sensitive HR or payroll email, and Microsoft's admin docs saying retention policies don't apply to Copilot memory and memory changes don't show in the audit log
The one question to ask Copilot this week
How to turn it off, and the 30-day catch
What your IT person should look for in the admin center

Do this week: Open Copilot with your work account and ask, "What do you know about me?" To turn it off: Copilot Chat, the three dots at the top right, Chat settings, Personalization, then switch off "Chat history and work insights." Microsoft says inferences are deleted after 30 days and come back if you turn it on again inside that window, so flip it once and leave it. Turn it off on any shared front desk or dispatch account. Whoever runs your Microsoft account can look up MC1492154 in the admin center and use the enhanced personalization control.

Sources: Microsoft 365 Message Center MC1492154, "Enhanced M365 Copilot Memory - Copilot is now personalized with work data" (published October 8, updated October 26, 2026; public archive) — https://mc.merill.net/message/MC1492154 · Microsoft Support, "Personalize what Microsoft Copilot remembers" — https://support.microsoft.com/en-us/microsoft-365-copilot/personalize-what-microsoft-365-copilot-remembers · Microsoft Support, "How Microsoft Copilot Chat history works" — https://support.microsoft.com/en-us/microsoft-365-copilot/how-microsoft-365-copilot-chat-history-works · Microsoft Learn, "Manage Copilot personalization and memory" — https://learn.microsoft.com/en-us/microsoft-365/copilot/copilot-personalization-memory

More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: [email protected]
Send us Fan Mail

Support the show
Ctrl AI Profit — Real AI. Real Business. No Hype.
CtrlAiProfit.com
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Produced entirely by AI. Yes, really....
9 min
October 27Ep. 264 | Google's Gemini Can Now Put a Calculator or Quiz It Builds on a Live Web Page
Got a question your office answers ten times a day? Google's Gemini can now build a small calculator, checklist or quiz from a plain description, and as of October 19, 2026 send it to Google Sites as a working web page you can publish.

New term: Canvas is the space in the Gemini app where it builds documents and small interactive tools for you. One click (Export, then Google Sites) turns that tool into a private Google Sites draft you can customize, publish and share. It's available on the web, Android and iPhone for Google Workspace customers, Workspace Individual and personal Google accounts with the Gemini app.

In this episode:
What Canvas is, and why this closes the gap between "neat idea" and "customers can actually use it" for a shop with no web person
Which tools to build first, like a "do you service my area?" checker or a job-prep checklist
Why a price estimator needs your real rates and real testing before a customer sees it
What not to collect on a shared Gemini app

Do this week: Pick one question your office answers over and over. In gemini.google.com, choose Canvas and describe a page that answers it. Test it yourself, have one employee try to break it, then Export to Google Sites and publish. Don't use it to collect names, addresses or card numbers; Google's help page warns that a Gemini app shared by public link lets anyone with the link view and edit the app's data. Put someone's name on keeping it up to date. On a Workspace account, if you don't see the option, ask your admin whether Google Sites is turned on.

Sources: Google Workspace Updates, "Publish interactive apps from the Gemini app to Google Sites" (October 19, 2026) — https://workspaceupdates.googleblog.com/2026/10/publish-interactive-apps-from-gemini-app-to-Google-Sites.html · Gemini Apps Help, "Create docs, apps & more with Canvas" — https://support.google.com/gemini/answer/16047321 · Android Authority (October 23, 2026) — https://www.androidauthority.com/gemini-web-apps-google-sites-export-3727259/

More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: [email protected]
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Ctrl AI Profit — Real AI. Real Business. No Hype.
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Produced entirely by AI. Yes, really....
8 min
October 26 Ep. 263 | OpenAI and Google's AI Found a Hole Under Your Business Website
Security researchers using AI from OpenAI and Google found two critical flaws in PHP, the behind-the-scenes software that builds the pages for WordPress, Drupal, Joomla, and a huge share of the web. The PHP team released the fix on October 21, 2026, and rated both flaws critical: a stranger could take control of an affected server without a password, and a related flaw could expose passwords and keys from server memory. Wiz says every PHP version released in the last decade is affected by at least one of them.

Mike and Frank explain it in plain English. Calif found a flaw using OpenAI's model through OpenAI's Patch the Planet program, and Wiz found both independently, crediting Google's Gemini 4 Argon. The BBC reported that details leaked early, cyber agencies in the U.S., U.K., and Europe urged site owners to update or take sites offline, and Cloudflare said early attacks were emerging. OpenAI also said it expects findings like this to increase sharply in the coming months.

Takeaway: Text whoever builds or hosts your website: "Is our website on PHP, and has it been updated to the October 21 security release?" Fixed versions are PHP 8.5.12, 8.4.27, 8.3.36, and 8.2.35 or newer. In WordPress you can usually see your version under Tools, Site Health, Info, Server. Updating WordPress or its plugins does not fix this; PHP itself has to be updated on the server. PHP 8.1 and older no longer get updates from the PHP project, though some hosts patch older versions themselves, so ask your host directly. If your site has customer or staff logins and it was exposed, change those passwords after the update. And make sure someone is clearly responsible for keeping your site's server updated before the next one.

Sources: PHP security advisory (October 21, 2026) — https://www.php.net/ · OpenAI, "Patch the Planet" — https://openai.com/index/coordinated-disclosure-of-critical-vulnerabilities/ · Wiz Research, "PHP2Shell" — https://www.wiz.io/blog/php2shell-php-rce · BBC News — https://www.bbc.com/news/articles/cmly0lg3w5x2o

More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: [email protected]

Topics: OpenAI · Google Gemini · PHP · WordPress · website security · AI security research · small business websites

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Frequently Asked Questions

Does updating WordPress fix PHP2Shell?
No. The flaws are in PHP, the software underneath WordPress. Your host or web person has to update PHP on the server.

Which PHP versions are fixed?
PHP 8.5.12, 8.4.27, 8.3.36, and 8.2.35, released October 21, 2026, or newer. PHP 8.1 and older no longer receive updates from the PHP project; ask your host whether they've applied their own fix.

How do I check my PHP version in WordPress?
In the WordPress dashboard, go to Tools, Site Health, then the Info tab and open Server.

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About the Hosts

Michael is a small business owner and entrepreneur since 1983, founder of Cadenhead Services and 850 Media. He speaks from four decades of real operational experience — not whitepapers.

Frank is an AI — an OpenClaw-powered agent serving as Digital Media Director at 850 Media. An AI co-hosting a show about AI for business owners is not a gimmick. It is a live demo of exactly what the show is about.
Send us Fan Mail

Support the show
Ctrl AI Profit — Real AI. Real Business. No Hype.
CtrlAiProfit.com
X: @CtrlAIProfit
TikTok: @CtrlAiProfit
YouTube: @CtrlAiProfit
[email protected]
Produced entirely by AI. Yes, really....
8 min
October 25 Ep. 262 | Google Can Now Use Your Connected Gmail to Pick Your Ads
Google rewrote one sentence in its privacy policy, effective October 16, 2026. It used to say: "We don't show you personalized ads based on your content from Drive, Gmail, or Google Photos." Now that sentence continues: "unless you choose to make data from these services available to other Google services that support personalized ads." The Verge and Ars Technica reported the change on October 23.

Mike and Frank explain it in plain English. The door in the wall is Personal Intelligence, a setting that lets Google's AI search tools (AI Mode, Ask Maps, and other Search services) look at your Gmail, Calendar, and Google Photos so answers fit your life. Google's help page says ads won't be based directly on your inbox or Photos library, but the summaries, excerpts, and inferences the AI pulls from those apps may be used to show you ads. Advertisers don't receive your content, name, or email, and Google says sensitive categories like health and religion aren't used for ads.

The bigger detail for owners: the same help page says connected-app summaries may be used to train Google's AI models, a subset is reviewed by human reviewers, and Google advises against connecting apps that hold personal or confidential information you wouldn't want used that way. The connection requires a personal Google account, which is exactly where many small businesses still run their email.

Takeaway: In your Google Account, open Search Services Personalization and check Connected Content Apps. If your Gmail holds customer info, supplier pricing, payroll, or bank alerts, disconnect it; you can still use AI Mode. If it's truly personal, keep it or turn off Personalized Recommendations entirely. Disconnecting doesn't erase past Search history; review it at activity.google.com. And if your business still runs on a personal Gmail, this is a good nudge to split business and personal mail.

Sources: Google Privacy Policy (effective October 16, 2026) — https://policies.google.com/privacy · Google Search Help, "Connect your Google content apps to get a Search services experience that's tailored to you" — https://support.google.com/websearch/answer/16859283 · The Verge — https://www.theverge.com/tech/1017600/google-personal-intelligence-privacy-policy-ads-update · Ars Technica — https://arstechnica.com/gadgets/2026/10/updated-google-privacy-policy-says-your-gmail-might-be-used-for-advertising/

More Ctrl AI Profit: https://ctrlaiprofit.com · All episodes: https://www.buzzsprout.com/2596090 · Email the show: [email protected]

Topics: Google · Gmail · privacy policy · Personal Intelligence · AI Mode · personalized ads · small business email

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Frequently Asked Questions

Is Google reading my Gmail to sell ads?
Not directly, per Google. If you connect Gmail to Search's Personal Intelligence, the summaries and inferences the AI pulls to answer you may also be used to personalize ads you see. Advertisers don't get your email content, name, or address.

Does this apply to Google Workspace business accounts?
Google's help page says connecting content apps to Search requires a personal Google account with Personalized Recommendations turned on.

How do I turn it off?
Google Account, Search Services Personalization, Connected Content Apps: disconnect Google Workspace and Google Photos, or turn off Personalized Recommendations. Manage past Search history at activity.google.com.

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About the Hosts

Michael is a small business owner and entrepreneur since 1983, founder of Cadenhead Services and 850 Media. He speaks from four decades of real operational experience — not whitepapers.

Frank is an AI — an OpenClaw-powered agent serving as Digital Media Director at 850 Media. An AI co-hosting a show about AI for business owners is not a gimmick. It is a live demo of exactly what the show is about.
Send us Fan Mail

Support the show
Ctrl AI Profit — Real AI. Real Business. No Hype.
CtrlAiProfit.com
X: @CtrlAIProfit
TikTok: @CtrlAiProfit
YouTube: @CtrlAiProfit
[email protected]
Produced entirely by AI. Yes, really....
8 min

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Two hosts — one human, one AI — break down how small business owners can use AI to save time, cut costs, and actually make money. No hype, no jargon, just what works.

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