Done!

How quickly do you have to respond to emails, chat messages and other communication? Well, it depends.

In this episode, the 534th, I share what you can do to make your workdays less fragmented.

What "channel frequencies" did you agree on? Write to me and let me know. This question interests me right now, so I'm curious to hear what you and your colleagues came up with.

Here is how to escape regretting a "yes!": https://www.stiernholm.com/en/blog/video-escape-regretting-a-yes

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

We cannot be available everywhere all the time. Sometimes, we all need to work focused without interruptions. This will paradoxically be more easily done if you make yourself reachable - not through all channels, but one specific.

In this episode, the 533rd, I share what you gain by choosing what channel you use for emergencies.

Do you have any other way to resolve the conflict between being unavailable and needing to be semi-reachable? Write to me and let me know.

As the influx and inflow of messages increase in number, more of us are feeling the challenge of maintaining calm in our increasingly stressful work lives. That's why I'm curious to hear about your best trick.

Sometimes at work, you need to say no. It can be hard - at least in the moment. But, it will be easier if you create templates for doing so.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

When your workday consists of meetings back to back, the tasks you manage to get done in between might only be the quick things that not necessarily have the highest priority. Then, the really important tasks will have to wait until later.

In this episode, the 532th, though, I help you make better use of the brief moments you have between meetings.

Do you have other tricks for making the most of the short time between meetings? Write to me and let me know. I am certainly one of those who want to make the most of my working time, so I am curious to see what you would like to share.

And, as I mentioned in the beginning of the episode, I wrote about thirteen ways to clean up when you are short of time.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

Have you ever put up a sticky note where you see it in order to not miss something, but end up seeing it so much that you after a while do not see it (and still miss the thing that was written on the note)?

This is similar to what happens when you work continously on a task without taking breaks.

In this episode, the 531st, I share why you should refrain from that and what you can do instead.

How often does it suit you to take a short break if you do not get one automatically? Write to me and let me know. I am one of those who find it easy to get lost in a task for a long time, so I am curious to hear what works for you.

And, here's how to search better in Outlook: https://www.stiernholm.com/en/blog/how-to-search-better-in-outlook

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

Some people tend to mark an email as unread after they have read it a first time, since they want to remember to get back to it and do something later.

The 530th episode of Done! is about why that is something to avoid.

How have you managed to keep your to-do list complete - despite new things coming in through many different channels? Write to me and tell me. I am curious to hear what you will share.

Here is how I view structure in relation to creativity: https://www.stiernholm.com/en/blog/structure-and-creativity-are-they-friends-or-foes

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

When you finally have time to do that thing that you have postponed a while longer than you wish, it is understandable that you want to get started immediately.

But, today's Done! No. 529, is about a situation when it is actually wise to slow down and not act so quickly.

Do you usually do something special before having a go at a task that has been on the to-do list for a long time? Do you check it against something or check in with someone? Tell me what and how! I am very curious to know how you make sure you are only doing what is actually relevant, important, and valuable.

As mentioned, these episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), try it out!

Here is Done! No. 528.

Today, I share a way for you to make sure that you spend your time at work wisely.

If you log your time, what have you found or realized that you have not seen before? Write to me and let me know. Maybe you will give me an idea of something I should also look for that might help me.

In the beginning of the episode, I mention this blogpost about how to update your to-do list: https://www.stiernholm.com/en/blog/sift-out-wash-out

And, here is Toggl Track: https://toggl.com/track/

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

Sometimes, we regret having accepted to do something a long time ago that we now, when the time is here, definitely would not prioritize.

In Done! No. 527, I share a simple trick for saying "Yes!" only to the right tasks.

What are your tricks for not saying yes to too much and sometimes the wrong things? Write to me and let me know. I love to hear about simple tricks like this, so I am curious to hear how you do it.

Here is how to send tasks from OneNote to To-Do in two different ways: https://www.stiernholm.com/en/blog/how-to-send-tasks-from-onenote-to-microsoft-to-do

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

We all need to declutter our workspace from time to time. But, did you know that good structure can actually ease your cleaning burden?

In this episode, the 526th, I show you how.

What are your tricks for avoiding clutter? Maybe you have a method or a rule of thumb you would like to share with me? If so, write to me and let me know. I'm curious to hear from you!

In the beginning of the episode, I mention a trick I learned from a lean consultant. Here, you will find that: https://www.stiernholm.com/en/blog/one-two-three-then-no-more-excuses

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

Even the best to-do list app might not support exactly the "thought model" you use for your structure. For instance, what if the app only lets you create groups containing projects consisting of tasks, but you want to divide the projects in sub projects before defining the tasks?

In this episode, the 525th, I share an easy workaround that lets you work how you wish, even if the app actually doesn't support it.

What emergency solution or MacGyver-like trick have you come up with that you would like to share with me? Tell me!

Also, as I mentioned in the beginning of the episode: please share with me how you handle travel time to meetings in your calendar. Here is a post on the Structure Blog where I elaborate: https://www.stiernholm.com/en/blog/how-do-you-book-travel-time-to-meetings

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.