Done!

Welcome to Done!, episode No. 554! Almost back from a lovely Easter holiday trip to the Mid-Atlantic region of the US, I share one thing you can do to more easily get the focus time you need.

What tricks do you have to maintain your scheduled personal time? Write to me and tell me. Every trick to increasingly master your calendar is worth its weight in gold - not least for me, so I am all ears.

Early in the episode, I mention Ylva's method for feeling less stressed.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

🙋🏼‍♂️ Talks

🍿 Videos

You put off one of your tasks again and again - even though you know you should just get it done.

In Done! No. 553, I share how ChatGPT can come to your rescue in situations like this.

What have you used ChatGPT for? Tell me, because I want all the help I can get in my job - whether it's from other people or from smart systems that happily do what I don't feel like doing. Write to me and tell me.

Book a talk on structure with me before summer is here!

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

🙋🏼‍♂️ Talks

🍿 Videos

Have you noticed that email and chat often gets jumbled together?

You end up with the same conversation spread out in many places simultaneously. You need to spend valuable time looking for where someone wrote what.

In episode No. 552 of Done!, I share four ways to prevent this from happening.

In fact, is the line between chat and email already clear to you and your colleagues? Great! What have you done to draw the line? Tell me, because I want more examples of what can help us separate the two.

Want five alternative ways to keep track of your deadlines?

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

🙋🏼‍♂️ Talks

🍿 Videos

A myriad of new AI tools are emerging rapidly now.

In this week's Done! No. 551, I share three tools that saves me hours every week.

The tools I mention are:

• ChatGPT
• Whisper
• ChatGPT Writer
• Runway

Have you found any other AI services that I have not mentioned here that have saved you work and time? Write me and let me know. I wrote this text last Tuesday, and before it reached your eyes, it is possible that much more has emerged that would fit in this trio. I will write about them another time!

An interesting study I found points to that concrete goals make you happier.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

🙋🏼‍♂️ Talks

🍿 Videos

What is the best way create good order in your mailbox? Should you use folders or not?

In this episode of Done!, No. 550, I share how to find the best structure for how to save emails.

Do you have a folder structure in your email client that you really like? Tell me about it - I love seeing good examples of structure that work well.

Here's our Friday-related, 12 year old idea.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure.

His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm you will realize that structure is both liberating and fun, and that by establishing a better structure you become less stressed and more efficient.

More from David:

🙋🏼‍♂️ Talks

🍿 Videos

Do you tend to do many things at once, even though you know that it would be better to focus on "that one, most important thing"?

Done! No. 549 is about a simple, yet effective, trick for multitasking less and increasing focus on important tasks.

Here is Szumowska's and Kruglanski's study.

Do you do something similar to what I have described here? Perhaps you are one of those people who, in the late afternoon, choose the three most important tasks for tomorrow. Write to me and tell me how you do it because I'm always curious to hear what tricks work well for others.

Get rid of your "to-be-sorted"-pile now.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

In Done! episode No. 548: How to feel less stressed and focus better, despite having many meetings in a day.

In the episode, I mention this blog post (or, video, rather) on how to add time buffers between meetings automatically: https://www.stiernholm.com/en/blog/how-to-add-time-buffers-between-meetings-automatically

Do you have any additional tricks for getting air and breaks between your meetings? Tell me how you do it. This issue interests me right now, so I am all ears.

Here is how to send tasks from OneNote to Microsoft To-Do: https://www.youtube.com/watch?v=WFjPQ1GfzPk

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

It is a clever move to create at to-do task from an email that means that you need to do something that you do not do immediately.

But, did you know that you also can create a task from a chat message in Microsoft Teams?

In this episode, the 547th, I share how it is done.

Do you use another app for chats? How do you create to-do tasks from a chat message there? Please tell me. Few things bring me as much joy as simplifications like this and I want to keep learning about clever ways to structure our everyday lives, so I'm curious to hear what you have come up with.

And, yes, time management works and it makes you happier, according to an interesting meta study.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

Your work consists of plenty of tasks with varying characteristics.

This 546th episode is about a planning concept from Y Combinator's Paul Graham that can help you create the optimal conditions for getting your different types of tasks done.

Have you come across Paul Graham's concepts before and used them for your own planning? How? Tell me, because I always want to learn more tricks and methods that help me and those I help in turn to have smoother weekdays.

Here is what you can do when there are too many flags and everything is prioritized.

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.

Sure, you want to communicate with your colleagues in the chat and be available for them there, but sometimes you really need to work with full focus on other things.

In this episode, the 545th, I share how to optimize your chat availability.

What useful strategy do you have for when to have the chat open and when to keep it closed? Write to me and tell me. Understandably, this is a hot topic for many people, so I'm curious to hear your take on it.

A talk about structure - is that any fun?

These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription.