Effortless Online Systems

Big changes are on the horizon for email marketing, and you don't want to be caught off guard. 

We're diving into the upcoming updates from Google and Yahoo that will shake up the email marketing world from February 1st, 2023. It's not just about staying out of spam folders; it's about making sure your emails land where they belong - in your subscribers' inboxes!

In this episode, we'll talk about:

• Who is impact by the changes and why NOW is the time to tidy your digital house.
• SPF, DKIM, and DMARC records - the essential ingredients for email authentication.
• Find out why regularly cleaning your email list is the key to engaged subscribers who convert.

If email marketing is part of your business strategy, you won't want to miss this episode!

If this all feels way over your head and you're like, it is a foreign language. We've got you covered. We've set up a done for you service through The Virtual Chapter to get you authenticated. If that is something of interest to you, head over to https://thevirtualchapter.co/email, and we can help you with the setup. 

Are you ready to hire a team member in 2024?  Book a discovery call and let's discuss how we can support your business growth. 

Resources Mentioned:

• Give Good Email by Peta Serras:  https://www.professionalbabe.com/give-good-email/
• Google Blog: https://blog.google/products/gmail/gmail-security-authentication-spam-protection/ 
• Test your spam score: https://www.mail-tester.com/ 
• Set up Google Postmaster: https://postmaster.google.com/ 

Loved this episode? Don't miss out!

👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end.

🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favourite podcast platform. Your feedback helps us reach more listeners and improve the content we provide.

🔗 Key Links:

• https://www.thevirtualchapter.co/
• Shop the Templates: https://thevirtualchapter.co/shop
• Work With Us: https://thevirtualchapter.co/services
• Follow us on Instagram: https://www.instagram.com/thevirtualchapter/
• Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter

Thank you for listening and supporting the show. We appreciate you!

It's that time of year again where you are no doubt setting goals for what is going to happen in the year ahead. For many of us who are running businesses, often those goals include making your first or next hire.

But here's the thing - you can't delegate a disorganised business.

In this episode, we'll talk about:

• Signs of a disorganised business 
• The impact and challenges of disorganisation on hiring decisions, team effectiveness and team culture
• How to use your project management and comms tools effectively
• The role of leadership when transitioning from solopreneur to team leader.

Need help getting started in Asana? Check out our templates now: https://vault.thevirtualchapter.co/

Are you ready to hire a team member in 2024?  Book a discovery call and let's discuss how we can support your business growth. 

Loved this episode? Don't miss out!

👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end.

🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favourite podcast platform. Your feedback helps us reach more listeners and improve the content we provide.

🔗 Key Links:

• https://www.thevirtualchapter.co/
• Shop the Templates: https://thevirtualchapter.co/shop
• Work With Us: https://thevirtualchapter.co/services
• Follow us on Instagram: https://www.instagram.com/thevirtualchapter/
• Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter

Thank you for listening and supporting the show. We appreciate you!

As we approach the end of the year, it's natural to start thinking about new beginnings and how we can take our businesses to new heights in the coming year. If your vision board for 2024 includes expanding your team, then our latest podcast episode, hiring with Intention: How to Hire with Purpose and Strategy, is a must-listen.

In this episode, we cover key steps to get you prepared for hiring in 2024. From setting clear business goals for the year to tracking your time and energy across tasks, to creating a job spec and preparing for the onboarding process - this episode provides valuable guidance to ensure a successful and effective hiring process for your business.

Loved this episode? Don't miss out!

👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end.

🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favourite podcast platform. Your feedback helps us reach more listeners and improve the content we provide.

🔗 Key Links:

• https://www.thevirtualchapter.co/
• Shop the Templates: https://thevirtualchapter.co/shop
• Work With Us: https://thevirtualchapter.co/services
• Follow us on Instagram: https://www.instagram.com/thevirtualchapter/
• Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter

Thank you for listening and supporting the show. We appreciate you!

As we wrap up the year, it's the perfect time to reflect on our podcasting journey and start setting the stage for an incredible 2024. Whether you're a seasoned podcaster or just starting out, there are valuable insights and strategies to ensure your podcast thrives in the new year.

In this chapter I share behind-the-scenes processes in preparing the podcast for 2024. From diving into data and refining her content creation approach, to the tools and tech that support The Virtual Chapter Podcast. 

I delve into our approach of batching content, the impact of repurposing, and the importance of setting clear goals for audience growth and engagement. We also discuss the tools and processes that have proven to be instrumental, and the adjustments we're making to optimise The Virtual Chapter podcast for the upcoming year.

Whether you're looking to optimise your current podcast management or considering outsourcing your post-production elements, The Virtual Chapter can assist you in taking your podcast to the next level in 2024 find out more at https://form.jotform.com/222208440887054 

This episode is a goldmine of insights for any podcaster looking to level up their game and make an impact in the ever-growing audio content space.

Loved this episode? Don't miss out!

👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end.

🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favourite podcast platform. Your feedback helps us reach more listeners and improve the content we provide.

🔗 Key Links:

• https://www.thevirtualchapter.co/
• Shop the Templates: https://thevirtualchapter.co/shop
• Work With Us: https://thevirtualchapter.co/services
• Follow us on Instagram: https://www.instagram.com/thevirtualchapter/
• Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter

Thank you for listening and supporting the show. We appreciate you!

As we approach the holiday season, it's the perfect time to ensure that your business is set up for both success and relaxation.

In this chapter, I share valuable insights on how to prepare your business for the holiday season and take a well-deserved break, all while keeping your business thriving.

We talk about the importance of planning for your time off, setting clear boundaries with clients and team members, and automating tasks to make your break seamless. 

• Planning with purpose
• Automation is key
• Profitability and mindset
• And more! 

To help you organise and streamline your holiday season preparations, I've created a holiday planning bundle. This bundle includes an Asana template board and various task templates and resources to help you feel confident and assured that your business will continue to thrive while you are offline. You can access the holiday planning bundle at thevirtualchapter.co/holiday

If you're looking to take your business to the next level in 2024, be sure to tune in to next week's episode, where I will discuss preparing to hire in the upcoming year.

Loved this episode? Don't miss out!

👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end.

🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favourite podcast platform. Your feedback helps us reach more listeners and improve the content we provide.

🔗 Key Links:

• https://www.thevirtualchapter.co/
• Shop the Templates: https://thevirtualchapter.co/shop
• Work With Us: https://thevirtualchapter.co/services
• Follow us on Instagram: https://www.instagram.com/thevirtualchapter/
• Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter

Thank you for listening and supporting the show. We appreciate you!

When it comes to building a successful business, marketing is crucial, but it's not the only piece of the puzzle. 

Solely focusing on marketing efforts can leave gaps in your sales processes and ultimately impact your bottom line. To truly make more money and have a lasting impact, we need to implement systems and structures that support our sales efforts.

• Lead Generation systems
• Sales & Purchase systems
• Client management & retention systems
• And more! 

If you're looking to implement these systems and structures but need some guidance, I invite you to check out The Vault. This newly launched online store offers a range of business templates and resources designed to maximize your operational efficiency. From Asana and Airtable templates to revenue tracking tools, we have everything you need to support your business growth.

Head on over to vault.thevirtualchapter.co to explore The Vault and start building a solid foundation for your business's success.

Loved this episode? Don't miss out!

👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end.

🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favourite podcast platform. Your feedback helps us reach more listeners and improve the content we provide.

🔗 Key Links:

• https://www.thevirtualchapter.co/
• Shop the Templates: https://thevirtualchapter.co/shop
• Work With Us: https://thevirtualchapter.co/services
• Follow us on Instagram: https://www.instagram.com/thevirtualchapter/
• Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter

Thank you for listening and supporting the show. We appreciate you!

It's been a big year here at The Virtual Chapter and I am so excited to finally be making this announcement.

It has been over 12 months in the making, but the doors are officially open to The Vault!

This is our brand new online store brought to you by The Virtual Chapter to create coaches and creatives in the online space.

The Vault is home to the templates that run the behind the scenes of our business and ones that I have used with clients for years to scale to multi-6 and even 7 figure businesses.

Head on over to vault.thevirtualchapter.co where for access to Asana templates, podcast and client management templates, Google Looker Studio Dashboards and more!

Come say hi on Instagram - @thevirtualchapter

Book a call with us: www.thevirtualchapter.co/book

Loved this episode? Don't miss out!

👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end.

🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favourite podcast platform. Your feedback helps us reach more listeners and improve the content we provide.

🔗 Key Links:

• https://www.thevirtualchapter.co/
• Shop the Templates: https://thevirtualchapter.co/shop
• Work With Us: https://thevirtualchapter.co/services
• Follow us on Instagram: https://www.instagram.com/thevirtualchapter/
• Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter

Thank you for listening and supporting the show. We appreciate you!

After what was a very unplanned break from the podcast, and the business, we're back!

Now, if you're anything like me and my clients, the change in weather and the fact that there's less than 7 weeks until the end of 2023, you're probably thinking about all the incredible things that you can do in you business and for your clients in 2024.

In this episode I am sharing with you the one thing that I want you to do for your business before 2024 (and before you dive head first into the nitty gritty of your planning) so that you're really checking in on the health and scalability of your business.

How you leave 2023 is how you will continue int 2024 so this is an important topic around your systems and processes to address now.


Come say hi on Instagram - @thevirtualchapter

Book a call with us: www.thevirtualchapter.co/book

Ready to take the next Step? Check out our podcast support packages

Not sure where to start with outsourcing? Download our free guide to over 70 tasks a VA can do for your coaching business.

Find out which systems needs your time and energy: The Scalable Systems Quiz

Loved this episode? Don't miss out!

👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end.

🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favourite podcast platform. Your feedback helps us reach more listeners and improve the content we provide.

🔗 Key Links:

• https://www.thevirtualchapter.co/
• Shop the Templates: https://thevirtualchapter.co/shop
• Work With Us: https://thevirtualchapter.co/services
• Follow us on Instagram: https://www.instagram.com/thevirtualchapter/
• Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter

Thank you for listening and supporting the show. We appreciate you!

What tech, software and tools do I recommend?

This is by far the most common question I get asked as the CEO of an online business support agency and OBM to some incredible business women.

In this episode I'm going to give you the low down on my go to tools for running group programs and masterminds.

We'll cover the tools that I recommend all the time for project management, client tracking and content planning, forms, email marketing, landing pages, learning management, client communications and checkout.

(The below list contains affiliate links, which means if you choose to purchase, I may receive a small compensation for sharing the software with you. Affiliate links are indicated with an *)

1. Project management - Asana
2. Client tracking & content planning - Airtable*
3. Forms - Jotform
4. Email marketing - ConvertKit
5. Landing & sales pages - Showit (Get a free month!)*
6. Learning Management - Kajabi
7. Client communication - Slack
8. Cart & Checkout - Thrivecart*

And while these are all tools I LOVE, the tech world is vast and my top tip is to choose the tools that give you the user experience and client experience that suits you, your business and your clients.

Over the last 4 years I have worked with the incredible Ellie Swift. I joined her team one week before the launch of her first ever mastermind, and since then we have been refining our processes in these masterminds.

And now we want to share it ALL with you!

The doors have just opened to The Mastermind Model and this is the only program you need to create, sell and deliver a valuable and scalable mastermind.

Head over to ellieswift.com/tvc-mastermind to sign up now!

Loved this episode? Don't miss out!

👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end.

🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favourite podcast platform. Your feedback helps us reach more listeners and improve the content we provide.

🔗 Key Links:

• https://www.thevirtualchapter.co/
• Shop the Templates: https://thevirtualchapter.co/shop
• Work With Us: https://thevirtualchapter.co/services
• Follow us on Instagram: https://www.instagram.com/thevirtualchapter/
• Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter

Thank you for listening and supporting the show. We appreciate you!

Can you have too many SOPs?

Does more SOPs mean a smoother running operation?

This episode is all about answering your questions about Standard Operating Procedures.

Now, I LOVE a good SOP. I am a fan, but you can take it too far, and there is a point where too many just makes business even more confusing and overwhelming than it needs to be.

Join me in this episode as I talk through:

• Quantity vs Quality when it comes to SOPs and how to identify the areas in your business that really warrant one
• Essential SOPs for your business  and how to prioritise creating SOPs based on your business goals and needs
• Customising, maintaining and updating SOPs to support your team and make sure they know which SOPs to follow

Come say hi on Instagram - @thevirtualchapter

Book a call with us: www.thevirtualchapter.co/book

Ready to take the next Step? Check out our podcast support packages

Not sure where to start with outsourcing? Download our free guide to over 70 tasks a VA can do for your coaching business.

Find out which systems needs your time and energy: The Scalable Systems Quiz

Loved this episode? Don't miss out!

👉 Subscribe to the Effortless Online Systems podcast to stay updated with our latest episodes and master your business back-end.

🎧 Rate & Review: If you enjoyed the show, please take a moment to rate and review us on your favourite podcast platform. Your feedback helps us reach more listeners and improve the content we provide.

🔗 Key Links:

• https://www.thevirtualchapter.co/
• Shop the Templates: https://thevirtualchapter.co/shop
• Work With Us: https://thevirtualchapter.co/services
• Follow us on Instagram: https://www.instagram.com/thevirtualchapter/
• Connect with Nivek on Threads: https://www.threads.net/@thevirtualchapter

Thank you for listening and supporting the show. We appreciate you!