By Race Directors HQ
Head Start is a podcast for race directors and anyone involved in the business of putting on races.
It doesn't matter where you're based or how many years experience you have or whether you'
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The podcast currently has 79 episodes available.
A couple of episodes back, we looked at event liability insurance: why it’s important that your race is covered by a robust liability insurance policy, the circumstances under which a liability policy would kick in, and what happens when it does.
But there was a significant part of that discussion we only briefly touched on in that episode, and that was the importance of supporting your liability protection with the use of a liability waiver.
So, what is a liability waiver? What needs to be in it? And how does a waiver protect you, the organizer, should a participant or volunteer decide to pursue legal action against you?
That’s what we’re discussing today with my guest, industry veteran Laurel Park. Laurel is not only an experienced academic researcher in data analysis and survey design, but also an incredibly active member of our industry, having served as the President of the Ann Arbor Track Club and a long-time contributor to Road Race Management.
During her work, Laurel has developed a keen interest and expertise in liability waivers for races and with her help we’ll take a look at what waivers can and cannot protect you against, the different aspects involved in drafting a solid liability waiver, and how waivers work alongside your liability insurance policy to deter and defend against frivolous litigation directed against you and your company.
In this episode:
Many thanks to our podcast sponsors, RunSignup and Brooksee, for supporting our efforts to provide great, free content to the race director community:
RunSignup are the leading all-in-one technology solution for endurance and fundraising events. More than 28,000 events use RunSignup's free and integrated solution to save time, grow their events, and raise more. Find out more at https://runsignup.com/.
Brooksee are the timing technology industry-leader, bringing affordable real-time tracking and timing checkpoints to races with their patented iPhone-sized micro checkpoints. Find out more and get 50% off your timing for your next event at https://www.brooksee.com/headstart.
You can find more resources on anything and everything related to race directing on our website RaceDirectorsHQ.com.
You can also share your questions about liability waivers or anything else in our Facebook group: https://www.facebook.com/groups/racedirectorshq/
If you’ve ever directed even a single race, there’s a good chance you would have received at least one email from a frustrated participant complaining about the distance they ran not matching your race advertised distance. They do have a GPS watch, you know.
And although it’s easy to jokingly dismiss these kinds of demands - most people do - there often is an uncomfortable point to the complaint: How do you know the actual distance of your race course, if it hasn’t been accurately measured and certified?
The answer, of course, is you can’t really know. In fact, if empirical evidence from professional course measurers offer any kind of hint, it is that your actual course distance is likely much more off the distance you advertise than you think - most likely much shorter than the advertised distance.
So what’s involved in getting your race course professionally measured and certified? Why don’t all the other methods we’re all familiar with, like drawing lines on a map or using a measuring wheel, work as well? And, at the end of the day, do participants really care whether your course is actually 10K rather than 9.8?
That’s what we’re discussing today with my guest, Matt Slocum of Precision Course Design. Matt, although a very accomplished runner, is a relative newcomer to the business of races, but what he lacks in industry mileage he more than makes up for in his dedication and obsession with the craft of course measurement.
And with Matt’s help we’re going to be going behind the scenes of a race course measuring operation to look at how professional course measurement works, why most other DIY methods tend to underestimate the distance of a race course (often by a lot), and how investing a modest amount in professional course measurement can actually benefit your race for years to come.
In this episode:
To find a course measurer in your region, use the links below:
Many thanks to our podcast sponsors, RunSignup and Brooksee, for supporting the podcast:
RunSignup are the leading all-in-one technology solution for endurance and fundraising events. More than 28,000 events use RunSignup's free and integrated solution to save time, grow their events, and raise more. Find out more at https://runsignup.com/.
Brooksee are the timing technology industry-leader, bringing affordable real-time tracking and timing checkpoints to races with their patented iPhone-sized micro checkpoints. Find out more and get 50% off your timing for your next event at https://www.brooksee.com/headstart.
You can find more resources on anything and everything related to race directing on our website RaceDirectorsHQ.com.
You can also share your questions about course measurement or anything else in our Facebook group, Race Directors Hub.
If there’s one thing you can’t have enough of as a race director, it’s race insurance. Particularly - knock on wood - when the unexpected happens and you’re faced with a dreaded lawsuit that threatens to take away your livelihood and your piece of mind.
So how can you best protect yourself and your business from the risks associated with putting on a race? What will your standard event liability policy cover? What does it exclude? And how should you expect to be protected against legal and medical claims should your race be held liable for a participant injury or loss of property?
That’s what we’re discussing today with my guest, Nicholas Hill Group partner and event insurance veteran, Nathan Nicholas. Through Nicholas Hill Group, Nathan has helped develop some of the most robust and widely-used specialist insurance policies for the endurance events industry, and with his help we’ll try to understand where the boundaries of liability insurance protection lie for you, the event organizer; how event liability insurance ties in with other types of business insurance you may be buying; how the type of race you put on affects the cost and availability of insurance cover you might find in the market; and how the diligent use of participant waivers and incident documentation can help reduce the risk of frivolous lawsuits being filed against you.
In this episode:
Many thanks to our podcast sponsors, RunSignup and Brooksee, for supporting our efforts to provide great, free content to the race director community:
RunSignup are the leading all-in-one technology solution for endurance and fundraising events. More than 28,000 events use RunSignup's free and integrated solution to save time, grow their events, and raise more. Find out more at https://runsignup.com/.
Brooksee are the timing technology industry-leader, bringing affordable real-time tracking and timing checkpoints to races with their patented iPhone-sized micro checkpoints. Find out more and get 50% off your timing for your next event at https://www.brooksee.com/headstart.
You can find more resources on anything and everything related to race directing on our website RaceDirectorsHQ.com.
You can also share your questions about event liability insurance or anything else in our Facebook group, Race Directors Hub.
When doors start dropping off planes mid-air or your favorite online retailer gets in touch to let you know your personal details may have been compromised, it’s tempting to think you may have done a better job handling that crisis were you in their shoes.
But how well-prepared are you really to manage the many crises that can come up during the planning and delivery of your race? Anything from a late delivery of medals or an unfortunate slip-up on social media to a full blown race cancellation.
That’s what we’re discussing today with my guest, PR pro Meg Treat of Treat Public Relations. Meg has been on the podcast before, discussing DIY PR strategies for race directors, and in today’s episode she joins me once more to discuss crisis communications, that is, what you should and shouldn’t do when a crisis hits.
How early should you look to communicate the situation to your participants and stakeholders? How should you go about doing it? And is the much-revered total transparency approach your best bet out of a tricky spot?
In this episode:
Thanks to RunSignup for supporting quality content for race directors by sponsoring this episode. More than 28,000 in-person, virtual, and hybrid events use RunSignup's free and integrated solution to save time, grow their events, and raise more. If you'd like to learn more about RunSignup's all-in-one technology solution for endurance and fundraising events visit runsignup.com.
You can find more resources on anything and everything related to race directing on our website RaceDirectorsHQ.com.
You can also share your questions about some of the things discussed in today’s episode or anything else in our Facebook group, Race Directors Hub.
It’s that time of the year again. RunSignup’s annual RaceTrends report is out for 2023, and it’s larger and more comprehensive than ever before!
Among the most notable trends highlighted in the report we see registrations for 2023 races up from 2022 and tantalisingly close to 2019 levels, entry fees continuing to climb across most race distances and event types, and encouraging trends in younger runner participation first seen in 2022 carrying through to 2023 numbers.
With me today to go through the data, the trends and their implications, I’m delighted to welcome back to the podcast RunSignup’s Director of Marketing, Johanna Goode. Among other things, Johanna is the person we all have to thank for compiling this invaluable piece of industry research each year, and with her help we’ll try to get a feel for where the industry ended up in 2023 and make sense of what the future might hold for race directors in 2024 and beyond.
As with RaceTrends reports we’ve looked at in the past in the podcast, we’ll only have time to go through the most important highlights from the report, so if you’d like to get your hands on the full set of findings, head over to runsignup.com where you’ll be able to find and download your free report copy.
In this episode:
Thanks to RunSignup for supporting quality content for race directors by sponsoring this episode. More than 28,000 in-person, virtual, and hybrid events use RunSignup's free and integrated solution to save time, grow their events, and raise more. If you'd like to learn more about RunSignup's all-in-one technology solution for endurance and fundraising events visit runsignup.com.
You can find more resources on anything and everything related to race directing on our website RaceDirectorsHQ.com.
You can also share your questions about some of the things discussed in today’s episode or anything else in our Facebook group, Race Directors Hub.
With more than 2 billion monthly active users (MAUs), Instagram has secured a comfortable lead as the social media platform of choice for the vast majority of online-active almost-30s and 30-somethings out there. And with Instagram’s core audience slowly aging to match running’s demographic sweet spot, it’s really important your race gets its Instagram strategy right soon, if you have an Instagram strategy at all.
So, how do you master Instagram’s highly-visual storytelling to reach new audiences on the platform? How do you build a consistent brand voice with all the tools Instagram has to offer? And how do you leverage running influencers, user-generated content, freelance contractors and free-to-use graphical design tools to make the most of the limited time and money you can commit to the platform?
That’s what we’ll be discussing today with returning guest and resident race marketing expert, Andy Reilly. Through his race marketing agency, Eventgrow, Andy has planned and executed online marketing strategies for some of the country’s top running events, including the Buffalo Marathon, Run Catalina and the San Francisco Marathon, and in his past appearances on the podcast has contributed to some of our most popular episodes, most recently a Facebook marketing two-parter that is a must listen if your race is doing anything on Facebook.
But, today it’s all about Instagram, and with Andy’s help we’re going to be looking at Instagram from the very high level of strategy and using Instagram alongside Facebook and your other marketing channels, all the way down to the nitty-gritty of image selection, contrast plays, picking catchy headlines and even what types of faces work best on an Instagram ad. Not to mention a very practical 101 crash course on using microinfluencers to extend your brand reach.
In this episode:
Thanks to RunSignup for supporting quality content for race directors by sponsoring this episode. More than 28,000 in-person, virtual, and hybrid events use RunSignup's free and integrated solution to save time, grow their events, and raise more. If you'd like to learn more about RunSignup's all-in-one technology solution for endurance and fundraising events visit runsignup.com.
You can find more resources on anything and everything related to race directing on our website RaceDirectorsHQ.com.
You can also share your questions about some of the things discussed in today’s episode or anything else in our Facebook group, Race Directors Hub.
As a race director, few things in the race planning lifecycle can be as exciting and enjoyable as designing a brand new race course. From picking a start area to mapping out race distances and figuring out where to place amenities, such as aid stations, race course design constitutes an important first step in shaping your race’s identity - one that will likely affect all aspects of your race experience, safety planning and logistics for years to come.
So, how do you nail this critical first step in making your race a reality? How do you design a course that is as enjoyable for participants on the main stage, as it is safe, practical and easily accessible for you, your team and emergency services behind the scenes?
That’s what we’ll be discussing today with my guest, DMSE Sports’ Director of Events, Meryl Leventon. As industry people go, Meryl’s a Swiss army knife when it comes to race planning and race day ops, and with tons of experience and a plethora of events under her belt, Meryl will help lay out for us the most important principles of effective race course design, from designing for speed and a great race experience to delivering a course that respects host communities and works well in emergencies, should things happen to go wrong around the race.
In this episode:
Meryl's lululemon 10K Scottsdale Google Map:
Thanks to RunSignup for supporting quality content for race directors by sponsoring this episode. More than 28,000 in-person, virtual, and hybrid events use RunSignup's free and integrated solution to save time, grow their events, and raise more. If you'd like to learn more about RunSignup's all-in-one technology solution for endurance and fundraising events visit runsignup.com.
You can find more resources on anything and everything related to race directing on our website RaceDirectorsHQ.com.
You can also share your questions about some of the things discussed in today’s episode or anything else in our Facebook group, Race Directors Hub.
Building a race from the ground up, as anyone who’s done it will know, is a tough business. But what about planning, coordinating and growing a whole series of races, all with a common theme and brand identity?
How do you finance and grow multiple races from scratch? How do you choose when and where to launch a new race? And how can you make use of local delivery partners to deliver new races on a budget, while ensuring your quality standards and vision are adhered to?
That’s what we’ll be discussing today with my guest Sam Heward. As the co-founder of Ultra X, the multi-stage ultraramathon world series, Sam has been at the forefront of one of the fastest-growing race series concepts of the last few years, and with his help we’re going to be taking a deep dive into the benefits and challenges of setting up a race series from scratch, including the constant strive for brand consistency, the process of cross-pollinating ideas and small successes between events, and some of the difficulties of coordinating equipment, staff and sponsorship sales across multiple event locations.
In this episode:
Thanks to RunSignup for supporting quality content for race directors by sponsoring this episode. More than 28,000 in-person, virtual, and hybrid events use RunSignup's free and integrated solution to save time, grow their events, and raise more. If you'd like to learn more about RunSignup's all-in-one technology solution for endurance and fundraising events visit runsignup.com.
You can find more resources on anything and everything related to race directing on our website RaceDirectorsHQ.com.
You can also share your questions about some of the things discussed in today’s episode or anything else in our Facebook group, Race Directors Hub.
First run on a whim in 1982 by Oregon Road Runners Club president Bob Foote with only 8 teams participating in the inaugural race, Hood to Coast has grown from modest beginnings to become a huge success story. More than 40 years on, the race that has come to be known affectionately as “the mother of all relays” now attracts more than a thousand teams from over 40 countries to what is one of the most spectacular 200 mile courses from the top of Mt Hood to the Pacific Ocean.
So what’s the secret sauce? What is it about this race being able to sell out for the last 30 of its 40 odd race editions? And how is it even possible to pull off recruiting 3,600 volunteers, let alone training and managing them to a tee year in, year out with a core team of just a handful of people?
That’s what we’ll be digging into today with the help of my guest, Hood to Coast race director, Felicia Hubber. Felicia, being the daughter of the man who started it all and the person driving Hood to Coast’s expansion both domestically and overseas, has literally grown alongside Hood to Coast, having been born the same year as the inaugural event, and she’ll walk us through what makes Hood to Coast so special in the eyes of the thousands of people taking part, the appeal of the mountain-to-sea race concept, the mind-boggling complexities of putting on a relay race at this size, and Hood to Coast’s unique approach to volunteer recruitment and training.
In this episode:
Thanks to RunSignup for supporting quality content for race directors by sponsoring this episode. More than 28,000 in-person, virtual, and hybrid events use RunSignup's free and integrated solution to save time, grow their events, and raise more. If you'd like to learn more about RunSignup's all-in-one technology solution for endurance and fundraising events visit runsignup.com.
You can find more resources on anything and everything related to race directing on our website RaceDirectorsHQ.com.
You can also share your questions about some of the things discussed in today’s episode or anything else in our Facebook group, Race Directors Hub.
Racing has come a long way since the days when women were being told that running the marathon would cause your uterus to fall out. And with women now making up 54% of all race registrations in the US, according to RunSignup’s 2022 RaceTrends report, you’d think there’d be very little holding women back from racing in this third decade of the 21st century.
That, however, is not the reality for most women out there, according to today’s guest, SheRACES founder and GB team ultrarunner, Sophie Power. Whether it’s images of uniformly male start lines, lack of reasonable pregnancy deferral policies or unnecessarily aggressive race cut-off times, races still - knowingly or unknowingly - put up more visible and invisible barriers for female athletes than they should - or realize. And that means fewer women at start lines, fewer women signing up for races and fewer women thinking they belong in the world of endurance sports racing.
So what are those barriers holding women back and what can race directors do to remove them?
Well, the good news is we have a fairly good grasp of the former and some very easy fixes for the latter that in many cases require only a little thoughtfulness and little to no extra cost. Things like providing basic sanitary products for female athletes at toilet facilities and aid stations or trying harder to give female competitions the attention they deserve and female race finishers the properly fitting finisher shirt they have paid for. Simple things, in other words, that when implemented and communicated right can make female athletes feel more comfortable and more welcome in races.
In this episode:
Thanks to RunSignup for supporting quality content for race directors by sponsoring this episode. More than 28,000 in-person, virtual, and hybrid events use RunSignup's free and integrated solution to save time, grow their events, and raise more. If you'd like to learn more about RunSignup's all-in-one technology solution for endurance and fundraising events visit runsignup.com.
You can find more resources on anything and everything related to race directing on our website RaceDirectorsHQ.com.
You can also share your questions about some of the things discussed in today’s episode or anything else in our Facebook group, Race Directors Hub.
The podcast currently has 79 episodes available.
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