In this episode of the It's Been SAId podcast, Dr. Dana Schon, associate executive director of professional learning for School Administrators of Iowa, discusses how poorly structured meetings can negatively impact the well-being and productivity of school leaders. She emphasizes the importance of defining the purpose and expectations of meetings to improve "leadership life fit".
🎙️ Episode Resources: Redefining the "Meeting"
Lousy meetings aren't just a waste of time—they are a drain on team intelligence. In this episode, inspired by Dan Rockwell’s insights, we break down how to stop the "pretend listening" and transform your gatherings into engines of productivity.
🔗 Featured Frameworks & Readings
Dan Rockwell’s Blog: 5 Ways to Redefine Meetings – Exploring why meetings fail and how to fix them.
The Advantage by Patrick Lencioni: Lencioni Resources – Dive deeper into why team cohesiveness is the #1 driver of organizational health.
Multipliers by Liz Wiseman: The Wiseman Group – Learn how to amplify your team’s talent rather than diminishing it.
🛠️ Strategies for Engagement
The 2 Cents Worth Strategy: A simple, physical way to ensure everyone is heard. Each member gets two "pennies" per round; once spent, they listen until the circle completes.
The 6 Hats Strategy: A tool for testing assumptions and getting 360-degree perspective on any proposal. Learn more about the 6 Hats here.
Team Agreements Process: Don't leave your meeting culture to chance. Use this Team Agreements Resource to co-create your shared standards.
💡 Key Takeaways: 5 New Definitions for Your Team
To change the culture, you must change the definition. A meeting should be:
A Growth Hub: Where intelligence expands and relationships actually strengthen.
A Talent Maximizer: Where leaders focus on drawing out the best in others.
A No-Monologue Zone: Where the "two cents" rule keeps the floor open for all.
A Testing Ground: Where assumptions are challenged (not just confirmed).
A Multi-Directional Web: Where the conversation flows between everyone, not just back and forth to the leader.
Dana’s Final Note: "The best way to capture the team’s shared definition and conception of 'meeting' is through a formal agreements process. If you don't define the rules of engagement, the loudest voice in the room will do it for you."
Listen and glean practical meeting ideas in this 12-minute podcast.