In this episode of the Team Katanu podcast, Kate Megaw (Certified Scrum Trainer, Agile Coach, and CEO of Arclight Agile) and Ryan Smith (Certified Product Owner and Scrum Master) dive into a common struggle among Agile teams: lack of accountability, unclear ownership, and role confusion.  They explore how natural hierarchies form within teams, why product owners and Scrum Masters often step on each other's toes, and how organizations unintentionally erode clarity.

Kate and Ryan share real-world experiences, practical exercises, and techniques to help teams better define accountabilities without rigid role restrictions.  From Scrum Guide fundamentals to the gravitational pull of traditional project management, they uncover the root causes of dysfunction and offer actionable strategies to improve alignment.

If you've ever wondered “Who should be doing what on my team?” or struggled with stepping on each other’s responsibilities, this episode is for you.

Hybrid and remote work are here to stay, but how do leaders and teams ensure strong communication, seamless collaboration, and meaningful engagement across time zones?  In this podcast, Kate and Ryan dive into actionable insights for addressing challenges like communication gaps, time zone management, and fostering team engagement in a hybrid environment.

Join Kate and Ryan as they delve into the ever-evolving world of hybrid and remote work.  From managing across time zones to fostering team engagement and collaboration, this episode unpacks the unique challenges of today’s workforce and explores actionable strategies for leaders and teams to thrive.

Prioritization is both an art and a science, influencing success at every level of an organization.  In this podcast Kate & Ryan explore actionable techniques such as weighted scoring models, Moscow prioritization, the Eisenhower Matrix, and the Kano Model.  They discuss how to align your priorities with corporate goals, avoid vanity projects, and create roadmaps that truly guide success.  Whether you’re a leader or a team member, these strategies will help you balance strategic vision and tactical execution while fostering transparency and collaboration.

In this episode Kate and Ryan tackle one of the most pressing challenges leaders face: prioritization. They delve into the ripple effects of poor prioritization, from context switching that drains productivity to misaligned leadership that derails teams.

In this week's podcast, Ryan and Kate delve into the concept of user personas—what they are, why they’re essential, and how to leverage them effectively. They discuss how personas can help teams better understand the mindset and needs of core users. The episode highlights common pitfalls in defining personas and offers practical tips to avoid these mistakes, making them a valuable tool for teams aiming to create more user-focused outcomes.

Ready to make 2025 your most intentional and fulfilling year yet?  In our latest podcast, we discuss how to turn reflection into action.  Learn why personal retrospectives matter, how to break your goals into manageable steps with the 'Boulders, Rocks, and Sand' framework, and how to balance work and life for sustained joy and success.

Packed with practical tips and inspiring analogies, this episode will help you uncover insights from 2024 and create a clear, actionable vision for 2025.

Dive into the essentials of building high-performing teams that are persistent, dynamic, and self-organizing.  From cross-functionality and the art of team composition to the power of rotation programs and mentorship, we explore how to keep teams fresh, motivated, and continuously evolving.  We discuss the balance between disruptive and dynamic behaviors, the importance of skill and performance diversity, and how to create a culture where growth is always a priority.  Plus, learn about a fascinating historical example can be applied in modern workplaces. 

Epics are large bodies of work too big for a single Sprint.  However, some Epics become “Zombie Epics”—unfinished tasks that linger in the backlog, often due to scope creep, hoarding, or lack of clear closure.  Epics should be broken into smaller, manageable stories, and teams should avoid having Epics in Sprint Backlogs.  The key is to close old Epics and open new ones, preventing misalignment of priorities and maintaining transparency.  While it’s important to adapt to changes, scope creep can derail progress, so it’s crucial to keep Epics small and discrete.  Listen to learn more about Epics, distinctions with other Agile elements and ways to have more positive impacts on teams and with stakeholders. 

Retrospectives are a vital part of Scrum. We discuss how to maximize their effectiveness. Start by setting a positive tone with an engaging opening, such as having team members share a word about their sprint experience or appreciate colleagues. Then, gather data by encouraging everyone to share what worked and what didn’t, followed by a focused discussion of key insights. Next, break down the findings into specific, actionable steps for the next sprint. Finally, close the retrospective with a positive note to gauge its effectiveness and ensure the team feels motivated. Incorporating creativity and making the process inclusive, especially in virtual settings, helps keep the team engaged and fosters continuous improvement, ensuring retrospectives lead to meaningful changes and sustained success. Listen to the full podcast or read the blog to learn more.