Mastering your CRM setup could be the game-changer your real estate business needs. In this episode of Life and Listings, Jennifer dives deep into building a powerful database, setting up automation, defining clear stages, and creating smooth onboarding processes for your team. From avoiding costly mistakes to implementing follow-up reminders and targeted marketing strategies, this playbook-style episode is packed with actionable tips you can apply today. Don’t miss out—tap in and download this month’s free playbook to streamline your systems and scale your business effectively!

“A CRM is more than contact storage. It's going to help you scale your business. It's going to hold your entire sales pipeline, and it's going to hold your agents accountable.”

What you need to remember from this episode:

• A well-structured CRM is essential for scaling your real estate business and managing your sales pipeline effectively.
• Clear automation, tags, and stages help prevent lost leads, missed follow-ups, and team confusion.
• Consistency in tagging and stage definitions ensures accurate data and targeted marketing opportunities.
• Automation should include follow-up reminders and drip campaigns to keep leads engaged without manual effort.
• Onboarding processes must define CRM usage requirements such as navigation, data entry standards, and accountability.
• Regular data cleanup is crucial for maintaining an accurate and organized database.
• Contracts should clarify ownership of contacts and leads to avoid disputes when agents leave the team.
• Downloadable playbooks and explainer sheets provide practical tools for implementing these strategies effectively.

Download the Playbook: https://app.datalabz.re/forms/e23412ac-bb1a-4302-ad81-3e3d4fd744e9

Free Download - The Heartbeat of Your Business: Your CRM https://staatssolutions.com/2025/08/05/real-estate-crm-heartbeat-of-your-business/

Connect with Jennifer Staats:

Website: staatssolutions.com

Staats Solution Instagram: https://www.instagram.com/staatssolutions/

Jennifer Staats Instagram: https://www.instagram.com/jennifertherealtor

LinkedIn: https://www.linkedin.com/company/staatssolutions/

If you're scaling a team, hiring support, or simply trying to bring more clarity and consistency into your business, you won’t want to miss this episode of the Life and Listings podcast. In Episode 84, Jennifer Staats dives deep into the often-overlooked areas of onboarding and offboarding—breaking down exactly why they matter, what steps you need to take, and how to create efficient systems that truly support growth. Whether you're bringing on agents, admins, or contractors, this episode is packed with actionable tips, templates, and examples to help you build workflows that actually work. Tune in and grab the free playbook to start optimizing your onboarding process today!

“One of the key elements that every onboarding should include is role clarity, who's doing what? What's the expectations there? Whether it's your team or and or your agent, or the person being on boarded, who's doing what? What tools and systems does this person need access to be successful? So think through that ahead of time. Think about the things they need to be successful to bring them into your team.”

Key Highlights:

• Onboarding and offboarding are essential workflows that go beyond paperwork—they shape the new hire’s experience and prevent chaos, confusion, and broken promises.

• Every onboarding plan should include role clarity, tools and systems access, cultural and brand integration, and clear checklists to ensure consistency and alignment across your team.

• All documentation should be role-based rather than name-based, so your systems remain scalable and adaptable as team members come and go.

• Onboarding and offboarding plans must be customized for different types of team members, such as agents, contractors, and employees, since each role has unique needs and requirements.

• Using templates and checklists with linked resources like emails, videos, and brand materials can significantly reduce time spent and minimize mistakes in the onboarding process.

• Your onboarding and offboarding systems should be treated as living documents that evolve over time with team feedback, growing needs, and changing tools—ideally with someone owning the process.

Download the Playbook: https://app.datalabz.re/forms/e23412ac-bb1a-4302-ad81-3e3d4fd744e9

Connect with Jennifer Staats:

Website: staatssolutions.com

Staats Solution Instagram: https://www.instagram.com/staatssolutions/

Jennifer Staats Instagram: https://www.instagram.com/jennifertherealtor

LinkedIn: https://www.linkedin.com/company/staatssolutions/

If you're ready to move from feeling busy to being truly efficient in your real estate business, don’t miss the latest solo episode of the Life and Listings podcast with Jennifer Staats. In this edition, Jennifer dives into the importance of workflows that scale—breaking down how simple checklists can transform your daily operations into consistent, replicable systems that support growth, accountability, and better client service. Whether you’re a solo agent or leading a growing team, you’ll walk away with practical tips and a free downloadable playbook to get started. Hit that play button now and take the first step toward building a scalable, stress-free business!

“A scalable workflow, to me, means something that you can replicate every single time, and it's the exact same, because then I'm going to tell you how to improve those workflows in the in the future.”

Key takeaways:

• Start Small to Scale Smart: Effective workflows begin with simple checklists. Even solo agents can document their tasks step-by-step to build consistency and efficiency, forming the foundation for scalable systems.

• Workflows Enhance Consistency and Reputation: Clear workflows ensure that every client and transaction receives the same level of service, which strengthens your brand, improves referrals, and reduces errors or missed steps.

• Document Before You Delegate: Delegation isn’t scalable unless tasks are well-documented. You can't expect a VA or team member to perform reliably without clear instructions—automated, documented workflows make this possible.

• Define Roles, Not People: Build workflows around roles (e.g., marketer, transaction coordinator), not individuals. This approach allows for seamless delegation, onboarding, and adjustments as your team grows.

• Continuously Improve Your Systems: Workflows should be treated as living, breathing documents. Regularly review and refine them based on feedback, market changes, or new tools and insights to keep your business efficient and evolving.

Download the Playbook: https://app.datalabz.re/forms/e23412ac-bb1a-4302-ad81-3e3d4fd744e9

Connect with Jennifer Staats:

Website: staatssolutions.com

Staats Solution Instagram: https://www.instagram.com/staatssolutions/

Jennifer Staats Instagram: https://www.instagram.com/jennifertherealtor

LinkedIn: https://www.linkedin.com/company/staatssolutions/

In this episode of Life and Listings, we sit down with Joao, a commercial general contractor and real estate investor who's scaled from a single duplex to owning 91 doors — with plans to add 50 more this year! From humble beginnings to high-level partnerships, Joao shares how one networking event changed everything, the unconventional path he took into ownership, and some truly wild renovation stories (yes, including a funnel in a drain pipe). Whether you're in real estate or just love a good success story, this one’s packed with value and laughs. Listen now!

“Just talk to everyone, find out what you can become friends, see what you can offer them.” - Joao

Key takeaways:

• Networking Can Be a Game-Changer Joao’s entire business trajectory shifted after attending just one real estate event. Despite being introverted, stepping out of his comfort zone led to meeting the partners who helped him scale from a few duplexes to owning 91 doors.

• Bring Value to the Table — Not Just Capital Joao’s growth didn’t come from deep pockets but from offering his skills in construction. By solving a major pain point for investors — reliable, cost-effective renovations — he earned equity and long-term partnerships.

• Hands-On Experience Builds Long-Term Advantage Learning construction from a young age (thanks to his dad’s DIY attitude), Joao was able to do his own renovations, save money early on, and eventually build a full construction team, giving him leverage in every deal.

• Unlikely Situations Teach Valuable Lessons Joao’s wild stories — like discovering a funnel rigged into a drainpipe — highlight the importance of thorough inspections and the unexpected challenges real estate investors can face. Each situation became a learning opportunity that helped him grow.

About Joao Macavilca:

Joao Macavilca is an esteemed professional in commercial construction and real estate investment with a remarkable 7-year journey marked by expertise and achievements. Alongside my extensive experience in general contracting, I am a seasoned real estate investor, boasting ownership of a diverse portfolio comprising single-family and multifamily properties.

My accomplishments extend to successfully flipping over 48 commercial properties, and 24 single-family homes showcasing a prowess for strategic investments and high-value additions. Whether orchestrating commercial additions, implementing transformative renovations, or navigating intricate real estate transactions, my holistic approach ensures projects are not only executed with precision but are also positioned for substantial returns. I have cultivated strong professional relationships with top-tier material suppliers and highly skilled subcontractors. This network allows me to access premium materials at competitive prices and collaborate with a reliable team of experts.

With a commitment to excellence and a proven track record in both construction and real estate investment, I am your trusted partner for projects that demand a blend of experience, vision, and financial acumen. Let's build and grow together.

Connect with Joao:

Website: www.stf-capital.com

Instagram: https://www.instagram.com/joaomac_stf/

Facebook: https://www.facebook.com/STFCapital

LinkedIn: https://www.linkedin.com/in/joao-macavilca-478383136/

Download the Playbook: https://app.datalabz.re/forms/e23412ac-bb1a-4302-ad81-3e3d4fd744e9

Connect with Jennifer Staats:

Website: staatssolutions.com

Staats Solution Instagram: https://www.instagram.com/staatssolutions/

Jennifer Staats Instagram: https://www.instagram.com/jennifertherealtor

LinkedIn: https://www.linkedin.com/company/staatssolutions/

In the latest episode of Life and Listings, Jennifer Staats sits down with Kevin, a seasoned real estate investor and founder of Pine Financial, to unpack how he turned a college side hustle into a billion-dollar lending business. They dive into building wealth through real estate, the power of passive income from private debt, how to measure true success beyond money, and why now might be the perfect time to "become the bank." If you're in real estate—or just curious about smart investing—this episode is a must-listen. Tune in now to hear Kevin’s insights and grab his free report at thepinereport.com!

“Very few people that I talk to that really have a grasp of this concept will say it has anything to do with money or number of doors or square feet of property that you own, it's typically going to be, what's my freedom and lifestyle, or how am I helping this specific person in my life?” - Kevin

Key Takeaways:

• Start Early and Think Creatively: Kevin began investing in real estate at 21, using creative financing techniques like leveraging other people’s money. This approach allowed him to build a rental portfolio while still in college and laid the foundation for a successful career.

• The Power of Private Lending: Kevin shifted from flipping houses to becoming a private lender, highlighting that being "the bank" can be a highly profitable and lower-risk strategy. Private debt allows for consistent, passive income and offers control over lending standards.

• Education is Essential for Private Credit: Many real estate professionals miss out on private lending opportunities due to a lack of understanding. Kevin recommends starting with educational resources like BiggerPockets or investing in professionally managed funds to get started.

• Redefining Success: Success, according to Kevin, isn’t about the number of properties or the size of a paycheck—it’s about impact. Whether it’s buying a house for his dad or building a team that changes lives, Kevin emphasizes purpose-driven success.

• Real Estate Stability Amid Economic Uncertainty: While market volatility and political decisions (like tariffs) affect stocks, Kevin argues that real estate and private debt offer more stability and serve as inflation hedges, making them attractive even during uncertain times.

About Kevin Amolsch:

Kevin is a successful investor and lender, specializing in creative real estate funding.His company manages multiple mortgage funds and is approaching $1 billion in funding

Connect with Kevin:

Websites:

https://pinefinancialgroup.com/ 

https://thepinereport.com/

Youtube: https://www.youtube.com/pinefinancial

LinkedIn: https://www.linkedin.com/in/kevinamolsch/

Facebook: https://www.facebook.com/PineFinancial

Instagram: https://www.instagram.com/pinefinancial/. 

Download the Playbook: https://app.datalabz.re/forms/e23412ac-bb1a-4302-ad81-3e3d4fd744e9

Connect with Jennifer Staats:

Website: staatssolutions.com

Staats Solution Instagram: https://www.instagram.com/staatssolutions/

Jennifer Staats Instagram: https://www.instagram.com/jennifertherealtor

LinkedIn: https://www.linkedin.com/company/staatssolutions/

Hey friends! This week on the Life and Listings Podcast, Jennifer is flying solo and she’s diving into something that can seriously transform the way you handle your listings: seller reports (or as she likes to call them, marketing reports). She’s walking you through exactly how they create branded weekly reports that keep your sellers in the loop, reduce your weekend stress, and lay the groundwork for smoother conversations about feedback and price adjustments. Plus, she’s sharing how to systemize everything using tools like Canva, and giving you access to this month’s Staat Solutions Playbook — complete with a customizable template you can plug into your biz today. Hit that play button and check the links below to grab the blog post and template. Let’s get into it!

“Set the rhythm right. This is all about setting expectations in the beginning”

You’ll learn:

• Seller Reports Improve Communication Weekly reports keep sellers informed with marketing updates, data, and feedback, reducing the need for constant follow-up questions.

• Consistency Sets Expectations Establishing a regular schedule (e.g., sending reports every Monday, follow-up calls on Tuesday) creates a professional rhythm and builds trust with clients.

• Data Supports Difficult Conversations Consistent reporting makes it easier to discuss things like price reductions, since sellers can see trends and feedback clearly over time.

• Templates Make It Scalable Using tools like Canva or Word to create a reusable template streamlines the process and ensures a professional, branded presentation every week.

Download the Playbook: https://app.datalabz.re/forms/e23412ac-bb1a-4302-ad81-3e3d4fd744e9

Connect with Jennifer Staats:

Website: staatssolutions.com

Staats Solution Instagram: https://www.instagram.com/staatssolutions/

Jennifer Staats Instagram: https://www.instagram.com/jennifertherealtor

LinkedIn: https://www.linkedin.com/company/staatssolutions/

If you're looking for a dose of inspiration and real talk about entrepreneurship, personal development, and the power of energy, don’t miss this episode of the Life & Listings podcast featuring Jacopo! From humble beginnings in Napoli to flipping real estate in Miami, Jacopo shares his journey of resilience, reinvention, and inner growth. He opens up about his MPBE method—Meditation, Pre-Biohacking, and Exercise—and how it’s helped him find success, health, and happiness. The episode dives into his routines, mindset hacks, biohacking tips, and why connecting with the right people is a true superpower. Play this episode now and get inspired to build your own path, create meaningful impact, and elevate your energy. 

“So important in each aspect of our life, we need to have a clear goal, where we are, where we want to go, and control where we want to go.” - Jacopo

Key highlights:

• Resilience Through Reinvention: Jacopo’s journey from struggling in Italy to building a successful real estate business in Miami shows the power of persistence and adaptability.

• MPBE: A Method for Holistic Success: His daily practice of Meditation, Pre-Biohacking, and Exercise (MPBE) is designed to elevate physical health, mental clarity, and personal fulfillment.

• Energy is Everything: Jacopo stresses the importance of managing energy, avoiding "energy vampires," and surrounding yourself with uplifting people.

• Biohacking & Self-Optimization: He incorporates tools like cold showers, breathing techniques, and wearable tech to stay sharp, energized, and in control of his health.

• Connection as a Superpower: Building authentic relationships and contributing to others is at the heart of his success—and he invites others to connect, collaborate, and grow.

About Jacopo Iasiello:

Born and raised in Naples, Italy, Jacopo's journey to success is a testament to resilience and vision. His fascination with entrepreneurship began at the age of 11, inspired by books on real estate and business. Even after his promising soccer career was halted by injury at 17, he pivoted to a path that would ultimately redefine his life. At just 18, he founded a jewelry chain that not only thrived but took him across continents in search of diamonds and gold.

By 22, Jacopo had shifted his focus to real estate, becoming a trusted expert in flipping properties and cash flow management. His reputation for closing profitable deals led him to build relationships with high-net-worth individuals, gaining invaluable insights that continue to fuel his success. Through these connections, he not only transformed his business but also his mental and strategic approach.

Jacopo holds a PhD in International Business Management, enriched by training with industry icons like Tony Robbins and Robert Kiyosaki. He has developed the M.P.B.E. method—Meditate, Morning, Pray, Biohacking, and Exercise—which harmonizes personal growth with financial success, allowing him to complete over 350 real estate transactions and achieve true financial freedom.

Connect with Jacopo:

Website: www.healthyrichandhappy.com

Instagram: https://www.instagram.com/jacopoiasielloinvestorbroker/

Facebook: https://www.facebook.com/jacopoiasiellorealestate

Linkedin: https://www.linkedin.com/in/jacopo-iasiello-50936244/

Youtube: https://www.youtube.com/@jacopoiasiellobroker2735

Connect with Jennifer Staats:

Website: staatssolutions.com

Staats Solution Instagram: https://www.instagram.com/staatssolutions/

Jennifer Staats Instagram: https://www.instagram.com/jennifertherealtor

LinkedIn: https://www.linkedin.com/company/staatssolutions/

Want to up your game in real estate, especially when it comes to working with HOAs? Don’t miss Episode 78 of the Life and Listings Podcast, where Jennifer Staats sits down with Brandon Barnum. Brandon shares how AI is transforming the HOA space, why over half of U.S. homes being in HOAs means agents must get educated, and how his new certified HOA specialist course can help you stand out. Plus, they dive into the art of getting referrals, building powerful partnerships, and finding the right mentors to elevate your business. Listen to this episode now for insights you don’t want to miss!

“A lot of real estate agents don't ask for referrals because they don't feel comfortable and confident, they don't know how to ask the right way at the right time, and so that we teach the art of the ask, but in your system, you can actually automate the ask, so that you've got touch points at the end of the transaction, you're asking for a testimonial, you're asking for referral, and you're asking for reviews.”- Brandon Barnum

You’ll learn:

• Why understanding HOAs is crucial—53% of homes in the U.S. are in one!

• How agents can become Certified HOA Specialists through a new course

• The “Art of the Ask” – a 3-step system to boost your referrals

• How Brandon scaled his income 10x through strategic partnerships

• Mentorship Matters: Find mentors aligned with your goals—long-term guidance accelerates success.

• Partnerships Create Leverage: Smart, win-win partnerships can rapidly boost income and opportunity.

About Brandon Barnum:

While a single dad in 1997, Brandon was an early technology innovator featuring real estate property listings from Realtors he partnered with and promoted. After learning the art and science of referrals, he increased his annual income 10X from $20K to $200K in just 18 months. Brandon has since closed over $500 million in transactions by referral and has founded multiple local and online referral platforms and networks connecting more than 5 million members in 195 countries. 

Connect with Brandon:

Website: https://ravingreferrals.com

Raving Referrals/Speaking: https://ravingreferrals.com/ 

HOA.com Introduction: https://hoa.com/how-it-works/ 

LinkedIn: ​​https://www.linkedin.com/in/brandonbarnum/ 

Facebook: https://www.facebook.com/ravingreferralsdotcom 

Twitter: https://twitter.com/RavingReferrals 

Instagram: https://www.instagram.com/raving_referrals/

Connect with Jennifer Staats:

Website: staatssolutions.com

Staats Solution Instagram: https://www.instagram.com/staatssolutions/

Jennifer Staats Instagram: https://www.instagram.com/jennifertherealtor

LinkedIn: https://www.linkedin.com/company/staatssolutions/

Listen to this heartwarming episode of Life and Listings Podcast as we sit down with Jeff to explore the power of resilience, faith, and embracing new beginnings. Jeff opens up about his journey of overcoming life’s toughest challenges, rediscovering his purpose, and finding strength in unexpected places. This conversation is packed with wisdom, inspiration, and the kind of encouragement that reminds us all—setbacks are just stepping stones to something greater. If you need a dose of hope or love a powerful comeback story, this episode is for you. Join the conversation and let’s navigate life’s twists and turns together!

“You are going to screw up 100%. You’re going to fail. You’re going to mess up. But it’s what you learn in that process to get better at it. Are you going to get back on the field, or are you going to just sit on the sideline when you get tackled?" - Jeff Biebuyck

Gain insights on:

• Embracing Life’s Transitions with Courage – Jeff shares his personal journey of navigating major life changes and how embracing uncertainty can lead to unexpected growth and renewal.

• The Role of Faith in Overcoming Adversity – He reflects on how his faith became a foundation during challenging times, proving that trust in a greater plan can provide strength and direction.

• Resilience in the Face of Setbacks – Jeff’s story highlights the power of perseverance, showing that setbacks aren’t the end of the road but opportunities to rebuild and redefine one’s purpose.

• The Importance of Community and Meaningful Connections – He emphasizes how surrounding yourself with supportive and encouraging people can be a lifeline during difficult transitions.

• Finding Purpose in Every Season of Life – Jeff reminds us that even the hardest seasons serve a purpose, encouraging listeners to remain hopeful, stay present, and trust that new beginnings are always possible.

About Jeff Biebuyck:

Jeff Biebuyck  is a founding member of Frontgate Real Estate. The reputation Jeff has crafted for himself has earned him and his partner Dana local and national recognition as premier luxury Southern California real estate agents. A top producer who cements his status with his supreme integrity, professionalism, and negotiation skills, Jeff generates much of his business from past clients and referrals and ranks among the top 1% of agents in the country.  

A Detroit native, Jeff moved to Hollywood to make his mark on the music and film industries before turning his attention to real estate. He earned his agent’s license for the opportunity to flip homes, securing some of his rockstar friends as his first clients before deciding to sell full-time. In Calabasas for more than 20 years now, Jeff services a diverse and sophisticated clientele, including corporate and entertainment executives, attorneys, and well-known celebrities. Additionally, Jeff belongs to the Exclusive Referral Group to The World’s Best Realtors®, which unites an elite network of nationally recognized agents who represent the highest echelon of the industry.

Connect with Jeff:

Website: https://frontgaterealestate.com/

Instagram: https://www.instagram.com/jeffbbuck/

Facebook: https://www.facebook.com/jeffbiebuyck/

Connect with Jennifer Staats:

Website: staatssolutions.com

Staats Solution Instagram: https://www.instagram.com/staatssolutions/

Jennifer Staats Instagram: https://www.instagram.com/jennifertherealtor

LinkedIn: https://www.linkedin.com/company/staatssolutions/

Hey everyone! This week on Life and Listings Podcast, we’re diving into a game-changer for your real estate success: your database!

I hear it all the time—"I don’t have a sphere of influence!" But trust me, you do. In this episode, I’m breaking down exactly how to uncover and organize your contacts (from your phone, emails, even old address books!) into a solid database that can grow your business.

Plus, I’ll share some practical steps to build connections without feeling salesy—because relationships matter!

“We're going to start with a spreadsheet, and then we're going to start going through, what information am I missing on these people? Am I missing phone numbers? Am I missing emails? Whatever that is, then I'm going to start going through and I could start reaching out to some of these people, and this is a perfect way as a touch point to reach out”

Key Takeaways:

• You Already Have a Sphere of Influence (SOI) – Many agents think they don’t have an SOI, but in reality, they do. Contacts are scattered across phones, emails, social media, and even old address books.

• Start by Organizing Your Existing Contacts – Gather contacts from various sources (phone, email, past invitations, etc.) into a spreadsheet before transferring them into a CRM.

• Segment and Update Information Thoughtfully – Don’t immediately start cold messaging people. Instead, update missing details through natural touchpoints, like asking for updated addresses for holiday cards.

• Use Social Media and Playbooks for Growth – Your Facebook friends and local network can be a great source for your database. Plus, tools like the Sphere of Influence Playbook can help agents refine and expand their database effectively.

Connect with Jennifer Staats:

Website: staatssolutions.com

Staats Solution Instagram: https://www.instagram.com/staatssolutions/

Jennifer Staats Instagram: https://www.instagram.com/jennifertherealtor

LinkedIn: https://www.linkedin.com/company/staatssolutions/