Learn how to build systems that make your business run smoothly without you being involved in everything

If you're bringing in good revenue but somehow your profits keep getting smaller, this episode is for you. Look, most of us focus on getting more clients and making more sales, but here's what I've learned - your biggest problem might be in how you're actually managing your projects. In this episode, Gray MacKenzie shows us why agencies are working harder but making less money, and the simple systems that can help you stop being the bottleneck in everything your team does.

Gray MacKenzie runs Zen Pilot and has worked with over 3,000 agencies. He's the highest-rated ClickUp expert in the world, so when he talks about project management, I listen. What I love about Gray is he gets that we entrepreneurs hate being micromanaged, but we also can't keep running our businesses like everything's on fire. This guy has helped agency owners discover they were actually losing money for 10 years on website projects without even knowing it. His thing is showing business owners exactly why their teams say they're busy all the time but the profits aren't matching the work being done.

KEY TAKEAWAYS:

• How poor management is secretly draining your profits
• How to track what projects actually cost so you stop losing money on services without realizing it
• Why you need to reserve 25-50% of your time for unplanned work instead of trying to schedule every minute
• How to use team task assignments as data to understand why you're constantly exhausted
• Why bad project management will kill your growth faster than client acquisition problems
• How to build the culture you want by enforcing standards, not just talking about them
• Why switching project management tools every two years won't solve your real problems
• How to spot when "I'm too busy" actually means "we can't see what's happening"

Growing your business is hard, but it doesn't have to be. In this podcast, we will be discussing top level strategies for both growing and expanding your business beyond seven figures.

The show will feature a mix of pure content and expert interviews to present key concepts and fundamental topics in a variety of different formats. We believe that this format will enable our listeners to learn the most from the show, implement more in their businesses, and get real value out of the podcast. Enjoy the show.

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