My Business On Purpose

Is lack of trust holding your team back?

In this episode of The Dickie & Donny Show, Shawn "Dickie" Stinson and Brandon "Donny" Gray dive deep into one of the most overlooked challenges in business: team trust.

Are your team meetings full of dread instead of energy? Do people hesitate to ask for help? Are weaknesses hidden instead of addressed?

These could be signs that trust is missing—and it's costing your business more than you think.

Learn how to spot the 6 most common trust issues and what you can do today to rebuild a healthy, aligned, and accountable team. Trust isn't just a nice-to-have… it's your most valuable business currency.

Don't miss this eye-opening conversation that combines real-life stories, practical insights, and a framework you can implement immediately.

Subscribe for more honest conversations on leadership and business growth. Want a team trust assessment or workshop? Visit mybusinessonpurpose.com/contact

Listen now and start building a team that actually trusts each other.

Are you working IN your business or ON your business? Do you have all of the foundational elements that will liberate you from the business chaos? Take the assessment to find out which areas you can grow and improve on. Take our Healthy Owner Business Assessment HERE➡️ http://mybusinessonpurpose.com/healthy

SIGN UP for our Newsletter HERE ➡️ https://www.boproadmap.com/newsletter

For blogs and updates, visit our site HERE ➡️ https://www.mybusinessonpurpose.com/blog/

LISTEN to the Business On Purpose Podcast HERE ➡️ https://podcasts.apple.com/us/podcast/my-business-on-purpose/id969222210

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Recently, Ashley and I have had the privilege of meeting with some young couples and talking to them as they're just coming into marriage or preparing to be married. They often ask us a variety of questions, as you would expect from anyone talking to a couple who's been married for a while. One of the big issues that consistently comes up early in marriage—and continues to show up later—is the issue of money. That's been true in our marriage as well.

It makes sense that money and finances are also a very real issue for business owners, especially those who are married and both spouses work in the business. So let's have that discussion. I think it's really helpful, and I want to drill it down to one financial dashboard that can bring clarity. Because that's our ultimate goal—to liberate you from chaos and make time for what matters most.

By the way, my name is Scott Beebe. If we haven't met yet, I'm part of the Business On Purpose team. A lot of times we meet people who say, "Hey, I've got a vision for what I want to do." Great! We help you write that down. We've got a vision story framework that does that well. One of the next steps is to build out your financial dashboard. This involves subdividing your cash accounts and will help you gain a much clearer picture of your actual financial health. Instead of lumping everything into one, two, or three bank accounts, it requires about six or more.

Now, I know that sounds hard, but I promise it's not. Once we do that, we can begin to isolate the cash in your business and start tracking different aspects of your finances. By breaking your finances into categories, you can more easily monitor the flow of cash. We like to say "flow of cash" instead of just "cash flow," because for many, that term brings to mind complex reports. This method also allows you to allocate resources effectively and make informed decisions—because now you can actually see where the cash goes. It's kind of like Dave Ramsey for business.

Having that level of monetary organization lets you track progress toward any kind of goals—generosity goals, profit goals, reinvestment goals, and more. You can adjust your strategy as needed. Visioning and financial planning is not a one-time event. (And when I say financial planning, I don't mean what a financial planner does—I mean you allocating cash to plan the future of your business.) It's something we must regularly revisit and refine as the business grows and evolves.

So, what can you do first? Start with a simple spreadsheet to track your cash balance every single week. You might ask, "Can we do this in QuickBooks or Xero?" Theoretically, yes. But you usually won't—and it serves as a great discipline to do it manually. That foundational step of a spreadsheet allows you to create a realistic budget for the year ahead. Look at your existing profit and loss statements and chart of accounts. If you don't know where to start, look at last year's P&L. That's a great starting point.

Don't worry about being precise with your budget at first. Budgeting is more of an art than a science. Once you've got your vision statement and a basic financial dashboard in place, it's time to build out your organizational structure. So now you've got a vision and a financial dashboard—now build an organizational structure to know who's going to handle the financial "fuel" driving the business forward.

Think of this like creating a skeleton for your business, similar to the human body. Instead of focusing on specific individual names, focus on the roles. We say "role first, people agnostic." This lets you structure your business based on responsibilities instead of personalities.

Next, identify and map out each process required to run your business. You've got a vision, a simple dashboard, subdivided bank accounts, and a consistent snapshot of those accounts. Now you can create an org chart to know who's doing what—and then define what they're doing.

These processes fall into four core systems: marketing, sales, operations, and admin. List the processes under each of these categories. You don't need detail yet—just broad items like "website," "social media," or "outbound calls." This gives you an overview of your operations.

Once that's in place, you can map out your company culture using what we call the "Anchor." You've got your vision, your cash tracking, your roles, and your processes. But how do you build culture into that? Use the Anchor.

Create another spreadsheet. List the weeks of the year across the top and your cultural elements along the left-hand side. These could include team meetings, performance reviews, birthday celebrations, anniversary celebrations, training schedules, and more. Then plot these cultural events across the calendar. Assign one person to manage the Anchor and you'll have a visual representation of your business's RPM culture—Repetition, Predictability, and Meaning.

It's about creating a framework. It doesn't have to be perfect from the start. The goal is to have these pieces in place and work them with consistency.

As you implement these steps, you'll gain a much clearer picture of your business's structure, finances, and culture. It allows you to make better decisions and build a stronger foundation for growth.

So we started with money—realizing that money is just fuel. It's a tool to pursue your vision, build clarity around your structure, understand your processes, and foster your culture using simple, actionable tools. If you don't know where to start, here are five good tools to begin with:

1. Vision Story – Lay out where you're going.
2. Financial Dashboard – Track your cash.
3. Organizational Structure – Clarify roles and responsibilities.
4. Processes – Know what needs to be done.
5. Anchor – Build and maintain your culture.

That's the glue that holds everything together.

So just like those young couples ask, "Where do we start with money?" I've just walked you through five simple tools to start building intentionality into your business. Why? So you can be liberated from chaos and make time for what matters most.

Hey—make sure to go to mybusinessonpurpose.com. You can check us out there. And if you go to mybusinessonpurpose.com/healthy, you can take a five-minute health assessment to understand the strength and sustainability of your business's backend.

Want help building a clear financial dashboard? Visit mybusinessonpurpose.com/ask to connect with a BOP coach.

To check the health of your business, visit mybusinessonpurpose.com/healthy today!

SIGN UP for our Newsletter HER➡️ https://www.boproadmap.com/newsletter

For blogs and updates, visit our site HERE ➡️ https://www.mybusinessonpurpose.com/blog/

LISTEN to the Business On Purpose Podcast HERE ➡️ https://podcasts.apple.com/us/podcast/my-business-on-purpose/id969222210

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Feel like your business is earning but still wondering where the cash went?

In this episode of The Dickie & Donny Show, Business Coaches Brandon "Donny" Gray and Shawn "Dickie" Stinson share proven cash management strategies every business owner should know. From using multiple bank accounts to implementing a profit-first approach, they walk through real-life examples of how simple changes can transform your financial health.

You'll learn how to: Set up your bank accounts to gain financial clarity Track actual cash—not just profits on paper Close the financial "back doors" that drain your revenue Start building profit, even with small amounts

Hear client success stories, practical advice, and a mentor's wisdom that might just change the way you see your business finances.

Ready to take control of your cash?

Listen now and start building a more stable, profitable business!

Are you working IN your business or ON your business? Do you have all of the foundational elements that will liberate you from the business chaos? Take the assessment to find out which areas you can grow and improve on. Take our Healthy Owner Business Assessment HERE➡️ http://mybusinessonpurpose.com/healthy

SIGN UP for our Newsletter HERE ➡️ https://www.boproadmap.com/newsletter

For blogs and updates, visit our site HERE ➡️ https://www.mybusinessonpurpose.com/blog/

LISTEN to the Business On Purpose Podcast HERE ➡️ https://podcasts.apple.com/us/podcast/my-business-on-purpose/id969222210

SUBSCRIBE to our YouTube channel HERE ➡️ https://www.youtube.com/channel/UCbPR8lTHY0ay4c0iqncOztg?sub_confirmation=1

Curious about how a cold plunge business got its start in a garage?

In this episode of The Dickie & Donnie Show, we talk with Jesse Hodge, founder of Mod Tub, about his journey from corporate life to building a successful direct-to-consumer brand.

Jesse shares how he transitioned from flipping used hot tubs to creating a cold plunge product that's now making waves across the country. We discuss what it takes to launch a product, how to get real customer feedback, and the importance of keeping things simple and sustainable in business.

Whether you're an entrepreneur, a business owner, or someone exploring new ideas, you'll gain valuable insight into what it means to grow a business with purpose and clarity.

Tune in to hear practical lessons, honest reflections, and what's next for Modtub.

Watch now and get inspired by a story grounded in creativity, consistency, and thoughtful risk-taking.

Are you working IN your business or ON your business? Do you have all of the foundational elements that will liberate you from the business chaos? Take the assessment to find out which areas you can grow and improve on. Take our Healthy Owner Business Assessment HERE➡️ http://mybusinessonpurpose.com/healthy

SIGN UP for our Newsletter HERE ➡️ https://www.boproadmap.com/newsletter

For blogs and updates, visit our site HERE ➡️ https://www.mybusinessonpurpose.com/blog/

LISTEN to the Business On Purpose Podcast HERE ➡️ https://podcasts.apple.com/us/podcast/my-business-on-purpose/id969222210

SUBSCRIBE to our YouTube channel HERE ➡️ https://www.youtube.com/channel/UCbPR8lTHY0ay4c0iqncOztg?sub_confirmation=1

We have the opportunity to be out in front of business owners and with business owners a lot—both in our speaking and our coaching. One of the things we hear over and over again is the sense that people just don't want to work, or that they're not willing to do the things we need them to do. Or, "It's just easier if I do it myself," right?

Well, the reality is a lack of clarity leads to confusion. So, at least from an owner's perspective, we can do our part in bringing the clarity.

Hey, it's Scott Beebe with Business On Purpose. It's time to be liberated from chaos—to make time for what matters most. Make sure to check out the Dickey and Donnie podcast on the Business On Purpose channel.

Let's explore the concept of creating clarity to combat chaos in your business. See, when you try to do everything yourself, confusion usually follows. And that confusion is where chaos thrives—imagine it as a breeding ground for chaos. You might find yourself at the end of a workday wondering, "Where did all the time go?" and feel like you've accomplished very little.

Instead of trying to handle everything on your own, we need to consider delegating and training—empowering other people. This enhances understanding and starts to free up your time for the things that really matter.

But how do you begin to establish a chaos-free business environment that sets the soil so that clarity can thrive? First up, there's a process rooted in ancient wisdom. Thousands of years ago, it was written: Write the vision down so that those who read it may run. And it continues: Wait for its appointed time, for it surely will come.

If you believe in the power of a clear vision—and you really should, because vision has been around for centuries and millennia—then you can start to outline some categories. Here's how to think of vision:

1. Time Duration: Define how far into the future your vision extends. A good starting point is typically around 36 months, or three years.

2. Family and Personal Freedom: You might be thinking, "Scott, I thought this was a business vision." It is. But a business vision disconnected from your personal life isn't a true vision—it becomes fragmented. So, describe what you want for your family and yourself by the end of that time frame. Be specific about your ideal lifestyle, generosity initiatives, travel plans, and how you envision spending your time.

3. Your Ideal Week: Define your perfect week with a weekly schedule. Of course, life isn't perfect, but we can design it intentionally. As Annie Dillard put it: A schedule defends from chaos and whim. It's a net for catching days. A scaffolding on which a worker can stand and labor with both hands at different sections of time. She continues: A schedule is a mock-up of reason and order. It's willed and faked—and so brought into being.

4. Financial Goals: Articulate the financial goals needed to support the family and freedom objectives. Start by determining the profit you need to extract from the business, then work backward to figure out the revenue required to meet that goal.

5. Products and Services: Identify what products and services you need to offer to generate that revenue. Ask: What do these offerings need to look like to hit your desired profit margin? Analyze your current offerings and consider opportunities for improvement. You might need to add or remove certain services.

6. Team: With your products and services defined, now consider the team needed to deliver them effectively. This might involve evaluating your current team's strengths and weaknesses, identifying skill gaps, or planning for future hires and training.

7. Ideal and Non-Ideal Clients: Think about the customers your business serves best—and those it doesn't. Your team will naturally want to serve some clients and avoid others. Be proactive in articulating both your ideal and non-ideal clients.

8. Company Culture: Culture is actually a biology term that we've borrowed for business. Consider the kind of culture you want to foster—whatever ingredients you feed into it, that's what will grow. Imagine overhearing a client talking about your company in a restaurant. What would you want them to say? Write down those phrases to serve as guiding principles for your culture.

When you articulate your vision—literally write it down—across these eight categories, you create a roadmap for your business and personal growth. That transparency and even vulnerability helps dispel confusion and lays a strong foundation for an organized, efficient business environment.

There's a well-known proverb that reminds us: Where there is no vision, people scatter. There are different versions of this idea, but we can also assume that where there is clarity of vision, people begin to gather.

Here's something I wrote just before recording: A lack of clarity brings confusion, but a lack of effort neutralizes the clarity. Sit with that one. We may even explore it in a future episode.

Make sure to visit mybusinessonpurpose.com. There, you'll find a variety of resources, including the Healthy Owner Assessment. It takes about five minutes and helps you understand how healthy the back end of your business really is. Go to mybusinessonpurpose.com/healthy.

SIGN UP for our Newsletter HER➡️ https://www.boproadmap.com/newsletter

For blogs and updates, visit our site HERE ➡️ https://www.mybusinessonpurpose.com/blog/

LISTEN to the Business On Purpose Podcast HERE ➡️ https://podcasts.apple.com/us/podcast/my-business-on-purpose/id969222210

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If you go way back thousands of years, you can actually read a historical account of a guy named Bezalel. In this account, it says that God gave him a skill—the ability to build, to create craftsmanship in all sorts of crafts, and also to teach. At Business On Purpose, we are firmly convinced that God has given each of us a capability—or multiple capabilities—to do certain things. But within that, we also lack capabilities in other areas. Yet as business owners, we often spend a lot of time doing things that drain energy from our souls. What we want to do is help you focus on your narrow brilliance so you can be liberated from chaos and make time for what matters most. Hey, it's Scott PB with Business On Purpose. Be sure to check out the Dickie and Donnie Show on this Business On Purpose thread—it's a great podcast put together by two of our guys. Anyone will love it—business owners, key leaders, even your kids. Now, let's talk about how to build a chaos-free operating system so that we business owners and key leaders can focus on what gives us energy and is the highest and best use of our time. A lack of documented process can lead to chaos. When processes exist only in our heads, we create bottlenecks that limit our team's ability to function efficiently and independently. That leads to the common refrain: "Nobody does it like I do" or "It's just easier if I do it myself." While that might feel true short-term, it's a recipe for long-term inefficiency and stunted growth. Clarity is what your team craves. I want to repeat that—clarity is what your team craves, regardless of generation: Gen Zers, Millennials, Xers, Boomers—it doesn't matter. Clarity combats chaos in your operations. When you document your processes—through video, audio, or written templates—you provide your team with tools to perform consistently and confidently. Clarity not only boosts efficiency but also improves job satisfaction and retention among the team members you actually want to keep. As a business owner, you must recognize the true value of your time. Grab a pen and paper—research shows the average business owner's time is worth at least $200/hour. That means when you handle tasks that could be delegated, you're costing your business money. For example, if you're going to the bank or processing payroll—jobs that someone earning $20–$30/hour can do—you're losing $170–$180 of value every hour. That's why well-documented processes are so important. When you share your methods, you create opportunities to delegate to more cost-effective labor. It saves money, lets others contribute, and frees your time for high-value activities. Just recently, I recorded five or six processes on video—hit record, explained what I was doing, stopped the recording, and uploaded it to a folder linked to a process doc. Now, our implementation assistant uses it over and over again. That's how we create scalable systems. As your business grows, you can onboard new team members thoughtfully and maintain consistency. Scalability is essential for sustainable growth and helps reduce the chaos that usually comes with expansion. The goal isn't to remove yourself completely from operations, but to strategically spend your time where it adds the most value. By documenting and training others in your processes—and consistently following up—you'll build a more efficient, profitable, and less chaotic business. You'll leverage your expertise and spend time in your narrow brilliance while empowering your team to handle the day-to-day tasks that energize them, even if they drain you. Do it all with confidence and competence. Got questions? Go to businessonpurpose.com/ask and schedule a 15- to 20-minute call with one of our coaches—no strings attached. If you want to be liberated from chaos and make time for what matters most, just ask. We'll help you get what's in your head out into a documented system. As Michael Gerber said, "If it's not written down, it doesn't exist." Go to businessonpurpose.com/ask and let us help you.

To check the health of your business, visit mybusinessonpurpose.com/healthy today!

SIGN UP for our Newsletter HER➡️ https://www.boproadmap.com/newsletter

For blogs and updates, visit our site HERE ➡️ https://www.mybusinessonpurpose.com/blog/

LISTEN to the Business On Purpose Podcast HERE ➡️ https://podcasts.apple.com/us/podcast/my-business-on-purpose/id969222210

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Need help planning a team retreat that's actually productive and fun?

In this episode of The Dickie & Donny Show, BOP Business Coaches Shawn "Dickie" Stinson and Brandon "Donny" Gray break down the 4 key ingredients to a successful team retreat: Food, Agenda, Clarity, and Team building—or as they call it, FACT.

Learn how to bring your team together with purpose, structure your time away from the office, and create a retreat experience that drives real results (and real connection).

Use this episode as your go-to guide to turn your next team retreat into a powerful tool for vision, alignment, and momentum.

Listen now and start planning with purpose!

Are you working IN your business or ON your business? Do you have all of the foundational elements that will liberate you from the business chaos? Take the assessment to find out which areas you can grow and improve on. Take our Healthy Owner Business Assessment HERE➡️ http://mybusinessonpurpose.com/healthy

SIGN UP for our Newsletter HERE ➡️ https://www.boproadmap.com/newsletter

For blogs and updates, visit our site HERE ➡️ https://www.mybusinessonpurpose.com/blog/

LISTEN to the Business On Purpose Podcast HERE ➡️ https://podcasts.apple.com/us/podcast/my-business-on-purpose/id969222210

SUBSCRIBE to our YouTube channel HERE ➡️ https://www.youtube.com/channel/UCbPR8lTHY0ay4c0iqncOztg?sub_confirmation=1

In preparing for this recording, it just gave me a total PTSD flashback to the pandemic. And we had the Great Resignation. Oh, my goodness.

At the time of this recording, it's 2025. I was just thinking about that, and I was also thinking about this idea that once we find a great teammate—a great team member—we want so badly to keep them. I think about the NCAA collegiate coaches right now and what they're having to do, working so hard not just to find new talent, but to keep the talent they already have. It's so easy for these players to go back and forth.

So let's talk about this idea of retention in your business so that you can make sure to retain the right talent—the talent that is really offering a lot of value not only to the business and the mission itself, but also to the actual team members. They're finding joy in their work. So let's see if we can liberate you from chaos by helping you retain the right talent.

It's Scott Beebe with Business On Purpose again. Go check out the Dickie and Donnie Show on this thread, that wonderful podcast that Shawn and Brandon, two of the coaches here at Business On Purpose, have been building for you. We've got a lot of people listening to it. Super fun.

Alright, let's talk about retention. To retain talent, you've got to learn to invest time in deep, meaningful conversations. Now, I realize I've just lost a lot of you. Some of you might just turn this podcast off because you're thinking, That is not within my wheelhouse.

Listen—people crave attention. You do, too. I do, too. We crave connection. When we feel disconnected, we're likely to go look somewhere else, no matter how rewarding the work itself might be. You might go, Well, this is my ideal job. Yeah, but it's not my ideal culture.

So one effective way to foster connection is through what we call the Big 5 Feedback Loop. It's a concept you've heard me mention before on this podcast, and it's inspired by the Big Five safari animals in Africa. And to be honest, I don't really remember what they are—I'm sure there's probably a lion and a giraffe and an elephant or something like that—but you can look them up.

The Big 5 Feedback Loop consists of five elements that are crucial for small business success. Just imagine a loop with five points on it.

1. Team Meeting This is a weekly, one-hour gathering led by a leader with a set agenda. It's not new—but it's intentional. One hour, agenda-driven, leader-led. During this meeting, you celebrate big wins, review what we call the "anchor" (the essential culture-building elements in your business), do training, give handbook reminders, celebrate birthdays and anniversaries, and review the upcoming 4, 8, 12, and 16-week calendar. Most people forget to do all that because we get too busy talking about daily tasks and sales.

You also discuss your 12-week goals—three quarterly objectives—and you touch briefly on each business system (Marketing, Sales, Operations, Admin) at a high level. This is NOT the time for project-level problem solving. That comes later.

2. Departmental Meetings These are weekly, one-hour sessions focused on specific business systems or departments—Marketing, Sales, Ops, Admin. If you need to combine Marketing and Sales because you're small, that's okay. These meetings dive into repetitive elements and results. In your Operations meeting, for instance, this is where you talk job-by-job and get into production details. But this is the only place to do that.

3. Executive Meeting This meeting is for your high-level leadership team. Even in a small business, it's valuable to zoom out and take a bird's-eye view of things once or twice a month. You talk about strategy, big-picture issues, and alignment.

4. One-on-One Check-ins These are short, 15-minute meetings with each team member, ideally once or twice a month. They follow a five-question format:

1. What big win do you have from this month?
2. What are you seeing and thinking right now?
3. What blind spots do I have?
4. What do you need from me?
5. Here's what I see and what I need from you. (Note: The fifth one is a statement, not a question—this is where you provide feedback.)

5. Annual Performance Review This happens once or twice a year. What makes it work is that it's two-way. Half the review is your evaluation of the team member, and the other half is their self-assessment. You can use the same set of questions for both, usually delivered in a form ahead of the meeting.

If you'll implement the Big 5 Feedback Loop—Team Meetings, Departmental Meetings, Executive Meetings, One-on-One Check-ins, and Annual Reviews—you create multiple intentional touchpoints for communication and connection. When you do that, you build a strong, engaged team that feels valued and understood.

And when people feel seen and heard, retention becomes less of a challenge. Yes, there will always be challenges—we're working with people, after all—but you can reduce turnover, increase trust, and ultimately improve your business performance.

Got questions about the details? Head to businessonpurpose.com/ask. If you're a business with three or more employees and a million dollars or more in revenue, and you really want to grow, go there. Each of our coaches sets aside 15–20 minutes a week to answer your questions—no strings attached. And if you want to know how to work with us? Just ask. businessonpurpose.com/ask

To check the health of your business, visit mybusinessonpurpose.com/healthy today! SIGN UP for our Newsletter HERE➡️ https://www.boproadmap.com/newsletter

For blogs and updates, visit our site HERE ➡️ https://www.mybusinessonpurpose.com/b...

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Need help turning a warm lead into a real opportunity?

In this episode of The Dickie & Donny Show, BOP Business Coaches Shawn "Dickie" Stinson and Brandon "Donny" Gray tackle the F-word of sales—Follow-Up—and why it's the make-or-break skill most business owners ignore.

Discover how to follow up without being annoying, what makes a lead perishable, and how to keep your pipeline fresh with consistent, value-driven touchpoints.

You'll also learn: How to set clear expectations for follow-up before a meeting ends Why time kills all deals—and what to do about it The simple system Dicky & Donny use to stay top of mind How a spreadsheet (not a CRM!) can still liberate you from chaos

Master follow-up strategies that build trust, move people forward, and ultimately, close the deal.

Are you working IN your business or ON your business? Do you have all of the foundational elements that will liberate you from the business chaos? Take the assessment to find out which areas you can grow and improve on. Take our Healthy Owner Business Assessment HERE➡️ http://mybusinessonpurpose.com/healthy

SIGN UP for our Newsletter HERE ➡️ https://www.boproadmap.com/newsletter

For blogs and updates, visit our site HERE ➡️ https://www.mybusinessonpurpose.com/blog/

LISTEN to the Business On Purpose Podcast HERE ➡️ https://podcasts.apple.com/us/podcast/my-business-on-purpose/id969222210

SUBSCRIBE to our YouTube channel HERE ➡️ https://www.youtube.com/channel/UCbPR8lTHY0ay4c0iqncOztg?sub_confirmation=1

When we first meet business owners, it's kind of like anything else. We try to make ourselves look better than we typically are doing. And so we tell some stories that may or may not be true. In that process of getting to know business owners, we realize that there's a lot underneath the surface that we want to be able to explore—to see, ultimately, for one purpose: to liberate them from chaos and make time for what matters most.

We're not impressed by storytelling much anymore because we've heard so many stories. By the time we peel back the curtain, we realize, "Oh, you're just like everybody else." And now we can get to work. Once we realize that, we can really get to work and take the sheen off.

I want to explore something that we hear a lot from business owners when they first tell us everything's rosy, everything's good. And then we realize, "I'm not the best communicator. I really kind of stink at it." Not only that, but my time starts to go away because I feel like I'm having to recommunicate over and over again.

Hey, it's Scott Beebe with Business On Purpose. I mentioned this in the last few episodes, but if you haven't checked out The Dickie & Donnie Show, make sure to do that. It's both on this podcast thread for Business On Purpose and on our My Business On Purpose YouTube channel. You can actually watch them—they're super fun. Two of the coaches at Business On Purpose, who I have the privilege of working with, have a really great show. Dickie and Donnie—that's not their real names, but you'll get it the more you listen.

Let's explore the concept of retention in the Big Five Feedback Loop Models. We want to guard our time like we guard our money. How do we do that? Let's root this conversation in communication. It's often a challenge in business owners' lives, and many owners find themselves in a constant state of reaction. They're waking up to chaos, spending their days as little firefighters—putting out fires, throwing Hail Marys, and juggling multiple tasks simultaneously.

There's a mindset shift that's necessary to address that challenge. One of the key strategies is implementing what we call an ideal weekly schedule. We want to be great communicators, great budgeters, great job costers, and inventory takers—we want to do really well in the day-to-day tasks of business. But too many times we look up at 6 p.m. and say, "I got nothing done today."

The ideal weekly schedule involves working your week in time blocks. Kind of like Tetris. Remember that game? You got little blocks and you try to fit them in. That's what the ideal weekly schedule looks like. It recognizes that time—not money—is your most valuable asset. You can make more money. You can't make more time. Dietrich Bonhoeffer called time irrevocable. So why not manage it as carefully as your money?

Think of your week as a budget of time slots that you allocate to specific tasks. Need time for estimating, sales, outreach, marketing? Then schedule it. Expecting client calls? Set aside time for those, too. The key is to predetermine these time buckets instead of letting others dictate your schedule. If you don't, someone else will—me, anybody else.

You might think you need to be available whenever a client calls. That's a red flag. Firefighters and police officers are trained to respond in emergencies. That's not your role. The moment someone else is in charge of your time, you've lost control. I've heard it said that email is someone else's agenda for your day. Do you know the average person spends over three hours a day on email? The same goes for text messages and phone calls.

When you feel like you need to be constantly available, ask yourself: is it truly necessary—or is it your ego needing validation?

Here's what's likely happening: you're suffering from a disease we've diagnosed called LLVD—Latest Loudest Voice Disease. Sounds gross, right? But it's real. I'll go deeper into that in a future podcast, but for now, bookmark that term. If you heard it and thought, "Yep, that's me," then it's time to step back and reassess.

Remember this: your time is your time, and your calendar should reflect that. Some of you might be thinking, "No, it's not." But yes, it is. We can go back and forth, but it's still your time. You can do something else with it. There may be consequences, but it's still yours. Until you believe that, you're not in a position to effectively schedule and manage your day.

In a future podcast, I'll share a quote by Annie Dillard: "How we spend our days is, of course, how we spend our lives."

You may argue that you need to be available for vendors, customers, or pressing matters. That's fair. But you can still meet those needs within a structured schedule. The goal is to take control of your time and use it intentionally, not reactively.

Implementing this blocked schedule approach helps you create a more organized, efficient, and less stressful work environment. It allows you to focus on what matters, avoid interruptions, and ultimately improve productivity and work-life balance.

I recently read a book by Dan Martell called Buy Back Your Time—great book. He talks about hiring an assistant to help free you up. After ten years in business, I realized I needed that. We've had people help before, but now we've brought on what we call an implementation assistant.

For the first three months, their role is focused solely on me—getting things off my plate so I can do three primary things: coach my small group of clients, develop new tools (like a powerful operating system tool we're building), and do storytelling—podcasts, speaking engagements, and events.

Anything outside those three priorities pulls from my time, and I can't get that time back. That's why we brought in support. We now have three scheduled email check-ins daily: morning, midday, and afternoon. Notice: I'm not in my email all day. In fact, I've only checked it two or three times in the last four weeks. And today? It's Monday, and I haven't even looked. But I know it'll be cleared by noon. Why? Because I value my time.

We're investing in someone else to help us buy back time—because time is the one thing you can't get back.

If you've got questions about any of this, go to businessonpurpose.com/ask. If you're a business owner with three or more employees doing $1M+ in revenue, we'd love to chat for 15–20 minutes. No strings. If you want to know how to work with us, we'll tell you—but only if you ask.

Our goal is simple: to help you be liberated from chaos so you can make time for what matters most.

📅 Want help building your Ideal Weekly Schedule? Visit businessonpurpose.com/ask to talk to a coach—no pressure, just practical guidance.

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