Photography & Videography Workflows

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Feeling swamped by the demands of running a photography business or two? Discover how effective workflows and clear boundaries can unlock productivity, creativity, and precious family time. This episode shows working photographers how to balance multiple projects without burning out.

Scott sits down with Toronto-based wedding photographers and educators Gary & Kim Evans. Together, they break down the secrets behind running multiple photography businesses, including traditional weddings, pop-up weddings, headshots, Santa sessions, and international photographer retreats all while keeping work-life balance in check.

Gary & Kim share how they've developed systems to keep their businesses running smoothly, tips for choosing the right tools, and the importance of saying “no” to non-essential projects. Whether you’re shooting weddings or running portrait sessions, this episode will help you streamline and get more done in less time.

Resources

• The Retreat
• 17hats
• CloudSpot
• ConvertKit
• SmartAlbums

Why You Should Listen

• Discover actionable workflows for photographers handling multiple brands or services.
• Learn real-world tips for dividing business roles and reducing friction (especially for couples).
• Get advice on choosing the best software to boost efficiency and profits.
• Find out how pop-up weddings can open surprising revenue streams.
• Feel inspired by simple strategies to protect your family time without sacrificing business growth.
• Listen now and take the first step toward a more organized, productive, and fulfilling photography business!

Ready to organize your photography business, reclaim your calendar? Subscribe and listen to Workflows on Apple Podcasts, Spotify, or your favorite podcast app!

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Get ready for an honest look at the art and reality of running a photography business from someone who's been thriving in the industry for nearly two decades.

Sandra Åberg is an internationally acclaimed fashion, wedding, and travel photographer whose dreamy, light-filled imagery has been featured in Vogue, Harper’s Bazaar, Brides, and Martha Stewart. Combining her background in fashion with a passion for storytelling, she creates elegant, emotive photographs that celebrate love, beauty, and authenticity. Through her studio, Atelier Åberg, and her mentoring work, Sandra inspires others to embrace creativity and vulnerability, capturing life’s most meaningful moments with artful intention.

Sandra reveals her annual business planning ritual using paper and pen, opens up about why she's scaling back on weddings she personally photographs, and talks real about the anxiety tied to endless editing. Whether you’re a seasoned photographer or just starting out, Sandra’s refreshing approach to workflow, creativity, and self-care will change how you look at the day-to-day of photography.

Resources

• Atelier Åberg Weddings
• Way Up North
• Sandra's AI Profile
• Episode 12 with Mike Morby

Why You Should Listen

• Hear a real-world photographer's workflow, from session prep to business management.
• Learn how AI photo editing is transforming the post-production process.
• Find tips for setting boundaries and goals in your photography business.
• Get honest advice about anxiety, outsourcing, and balancing creativity with business.
• Gain inspiration to design your own ideal photography life, not just survive the busy season.

Ready to level up your photography workflow, save time on editing, and discover what truly works for creative business owners? Subscribe to the Workflows podcast on Apple Podcasts, Spotify, or your favorite app.

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Joshua Dwain Frith shares his journey from classic photography challenges to embracing tech solutions like AI-powered editing and workflow automation. Get the inside scoop on teaching new photographers, crafting efficient post-production pipelines, and making space for creative projects, even when life gets busy. Joshua’s honest look at the ups and downs of the craft will inspire you to find joy behind the camera and make your workflow work for you.

Joshua Dwain Frith is an award-winning photographer, Director, and Content Producer based in Brooklyn, NY. Specializing in wedding, editorial, portrait, and commercial photography. Based in Brooklyn, NY, Joshua enjoys documenting life, relationships, and special moments for his clients. He believes that a camera is a tool that is used to capture authentic stories and evoke long-lasting memories and emotions.

Resources

• True by Joshua Dwain
• Joshua's Workshops
• Joshua's DUMBO Studio
• Earring Envy

Why You Should Listen

• Get actionable photography workflow improvements from a seasoned professional.
• Learn practical tips for automating tasks, from culling to website updates.
• Find relatable stories about balancing creativity with business responsibilities.
• Be inspired to start (or restart) personal projects that grow your photography skills.
• Hear how AI and tech can actually simplify, not complicate, your daily photo work.

Don’t miss this behind-the-scenes look at how other photographers handle the real-world challenges of creative life and business. Packed with useful tips, humor, and honest insight.

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Ready for a creative jumpstart in your photography workflow? Discover why portrait photographer Meg Loeks swears by analog planning, how she carves out time for creative exploration, and the secrets behind her unique painterly images. Plus, why sometimes less is actually more.

Meg Loeks is a portrait photographer based in Michigan’s Upper Peninsula. Inspired by motherhood, rural life, and memory, her work embraces the beauty and imperfection of domesticity, using color and nostalgia to balance tradition with individuality. A teacher and international workshop leader, she also serves as an ambassador for Imagen, Sigma, Profoto, and Lightroom, and volunteers with The Gold Hope Project, offering portraits to families facing pediatric cancer.

Meg shares how her process evolved from lifestyle to intentional portraiture, reveals the surprising benefits of using a physical planner, and discusses the power of well-crafted routines. She opens up about batching, culling, editing, and how “creative play dates” keep her inspired and her photography fresh, even in the busiest seasons. Whether you're struggling to organize shoots, searching for your signature color palette, or longing for a better editing workflow, this conversation is packed with honest tips and relatable solutions.

Resources

• Golden Coil Planners
• Adobe Stock
• Radiolab
• Meg Loeks on Instagram @meg_nlo

Why You Should Listen

• Get practical advice to simplify photography business organization and scheduling.
• Find new inspiration for client work and personal projects with creative “play day” ideas.
• Learn clear techniques for developing and communicating your signature style.
• Hear how Meg blends family life with a thriving photography business.
• Discover the real-life workflow tweaks that can help you save time and boost creativity, no matter your specialty.

Tune in to boost your photography workflow with hands-on strategies and fresh inspiration from Meg Loeks!

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Ready to rethink your photography workflow? Whether you’re passionate about crafting conceptual images or streamlining your edits, this episode of Workflows offers a fresh look at how photographers manage their files, from camera to cloud.

Aaron Nace is the founder of PHLEARN - an online education platform for photographers and digital artists. Through his love of teaching, he has reached millions of people via YouTube , where you can catch weekly free videos teaching photography, retouching, compositing and more.

Aaron shares his personal approach to photography, compares shooting in RAW versus JPEG, and reveals why he swears by cloud storage for his entire creative process. Discover the pros, the pitfalls, and the best practices you can implement right away to gain more time for what you love: making photos.

Resources

• Dropbox
• Google Drive
• Proton Drive

Why You Should Listen

• Learn how industry pros streamline and safeguard their photography files.
• Decide whether RAW or JPEG fits best into your workflow, backed by real-world experience.
• Get actionable strategies for storage and organization that will reduce clutter and stress.
• Discover how to collaborate seamlessly with remote editors or team members.
• Gain insight on embracing a minimalist approach for more freedom and less distraction.

Subscribe to Workflows and never miss an episode packed with tips for editing, organizing, and delivering exceptional imagery with less hassle.

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When you run a photography studio with your partner, it can be a balancing act between creative vision, business management, and just keeping your sanity. On this episode Scott sits down with Lori and Jeff Poole to unpack how they built multiple successful photography businesses under one roof (while still being married to each other).

Jeff and Lori Poole, owners of IndigoSilver Studio in Wilmington, North Carolina, specialize in boutique boudoir portraiture and wedding photography. With over 15 years of experience, they also run Photo Insight, an educational platform for photographers. Through their coaching programs, they help fellow photographers adapt to industry changes and run successful, profitable studios.

Lori and Jeff share how they divided responsibilities, streamlined their processes with automation, created a welcoming studio environment (with sets they built themselves), and keep workflows moving even with a preschooler at home. From their strategies for lead generation to same-day IPS sessions, you’ll discover tactics you can actually use to grow your photography business, without burning out.

Resources

• My Photo Insight
• Fundy Designer
• Social Templates Co (episode 34)

Why You Should Listen

• Get real, practical advice on how to run multiple photography businesses from one space.
• Learn automation tips that keep you shooting, even with a packed schedule or a young family at home.
• Discover ways to keep your business organized and your brand consistent, even as you grow.
• Uncover the secret to same-day editing and album sales, no more endless back and forth!
• Pick up unique insights into handling privacy, social media, and the ever-changing demands of photography clients.

Ready to upgrade your photography workflow? Tune in to Workflows now for an honest, actionable look behind the scenes of a thriving photography business. Don’t just shoot, run your studio smarter!

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In this episode of Workflows, Scott Wyden Kivowitz welcomes wedding photographer Miles Witt Boyer, who shares behind-the-scenes stories, his approach to building lasting relationships with clients and vendors, and practical tips for optimizing every stage of the photography workflow.

Miles Witt Boyer is an international wedding and portrait photographer, educator, and founder of The Photographic Collective. Recognized for his cinematic storytelling and deep human connection, his work has spanned nearly 40 states and countries. A former professor, marketing consultant, and mentor, he is also a husband and father of two sons.

You’ll learn how Miles shifted from reactive to proactive service in wedding photography, the secret sauce behind his client prep, and how AI editing tools like Imagen allow him to focus on what matters most, artistic quality and meaningful moments. Not only does he reveal workflow wins, but he also gets honest about challenges like diversifying client leads and building resilient business strategies.

Resources

• Iconic AI Profile
• Pic-Time
• B&H's BILD Expo

Why You Should Listen

• Gain real-world strategies for improving your wedding photography workflow from a seasoned pro.
• Hear how top photographers are using AI tools like Imagen to save time and focus on creativity.
• Get tips on building trust with clients and collaborating with vendors for unforgettable wedding days.
• Learn honest approaches to overcoming business challenges in today’s competitive photography market.
• Discover why a proactive workflow pays off, for your art, your clients, and your sanity.

Don’t miss this episode if you want to sharpen your photography workflow, spend more time behind the camera, and serve your clients better. Subscribe to Workflows wherever you listen and visit workflowspodcast.com for exclusive offers and more resources.

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We’re bringing you a hands-on masterclass for photographers and videographers who want to reclaim their time, streamline their business, and stay ahead of the game. If you’re tired of getting lost in endless editing or want to know how pros balance creative quality with growing demands, this episode is for you.

John Bunn is a wedding videographer and photographer, and also the host of the How To Film Weddings Podcast. With 19+ years of experience shooting weddings, he began How To Film Weddings in 2018 and has now taught tens of thousands of wedding professionals. John focuses on detailed business strategies, social media growth, and service. 

John Bunn joins Scott to share his secrets to thriving in today’s videography market. With two decades of experience, John opens up about efficient workflows, outsourcing, and practical habits that set great businesses apart. John’s worked through every stage, from editing hundreds of events himself to building teams and smart systems. He gives you a peek behind the curtain on using tools like Dropbox, Imagen, outsourcing partners, and even balancing life and admin work as a creative entrepreneur.

Resources

• SmallHD Monitors
• Dropbox
• Atomic Habits

Why You Should Listen

• Discover proven workflows to save hours on editing and organization in photography and video.
• Learn how outsourcing can help you scale your creative business without sacrificing quality.
• Hear real-life stories from a thriving wedding photographer and filmmaker who’s worked over 500 events.
• Pick up practical advice for balancing admin, creativity, and personal time as your business grows.
• Get inspired by professional habits and small changes that have a big impact, both in and out of the studio.

Don’t miss out—tune in to sharpen your photography workflow, find new ways to get your time back, and set yourself up for more creativity and growth in 2025 and beyond!

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Looking for ways to boost your wedding photography business and build lasting relationships with clients and vendors? This episode of Workflows is your backstage pass to creating consistent, memorable experiences that keep clients talking and referrals rolling in.
In this episode Scott is joined by New York-based photographer Taylor Isselhard, an expert in building meaningful client experiences and strong vendor relationships within the wedding photography space.

Taylor Isselhard is a wedding photographer and business coach based out of Western, New York. He is all about making phenomenal experiences for those he has the honor of serving. He believes in creating a business that’s centered on what you value in life. 

Taylor shares how focusing on consistency isn't just for couples, but it's a win for everyone involved in a wedding day, from vendors to venue staff. Discover actionable strategies for streamlining your client communication, leveraging vendor networking, and optimizing your website’s SEO to attract more wedding photography leads. Taylor even opens up about his top challenges with CRM workflows and his honest, ongoing journey to improve them.

Resources

• Thrive Wedding Workshop
• The Wedding Lens Lounge Podcast
• SEO By Joe
• Pic-Time
• Voicenotes
• Castmagic

Why You Should Listen

• Get actionable tips to create a consistent, high-quality wedding photography experience for couples and vendors alike.
• Learn Taylor’s step-by-step approach for improving vendor relationships and increasing referrals for your photography business.
• Unlock SEO strategies and practical blogging tips to boost your photography website’s Google ranking.
• Hear about Taylor’s real-life struggles with workflow tools, and how he’s working to improve efficiency.
• Perfect for anyone in people photography, whether you’re just starting your business, refining your workflow, or searching for community with other photographers.

Take your wedding photography workflow from scattered to seamless. Press play on this episode of Workflows and set yourself up for stronger relationships, more referrals, and a growth-focused mindset!

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Unlock the secret to building a photography business that actually fits your life, without burning out on social media. In this episode of Workflows, host Scott Wyden Kivowitz welcomes photographer and business mentor Alora Rachelle for a fresh, honest conversation about sustainable growth, tech, and changing your mindset for long-term success.

Alora Rachelle is a wedding photographer turned business strategist who believes marketing, and sales are essential to scaling a profitable business. In two years of going full-time, she took her business from $10,000 to $100,000 using the strategies she teaches.

Alora reveals how she organizes her business for creative freedom, why she left ChatGPT for Claude, and the surprising workflow tweaks that make the biggest impact. Explore her real-world struggles and wins as she shares tools, marketing systems, and mindset shifts every photographer should know.

Resources

• The Wedding Atelier Podcast
• Notion
• Airtable
• Google AppSheet (formally Tables)
• ChatGPT
• Claude

Why You Should Listen

• Discover sustainable workflow strategies and move past burnout and overwhelm in your photography business.
• Learn new ways to organize your marketing, client data, and creative inspiration, even if you’re not tech savvy.
• Hear an honest comparison of AI tools like ChatGPT and Claude with actionable copywriting tips for photographers.
• Get a real-world look at what’s working (and what isn’t) from a successful photographer and business coach.
• Find out why a shift in mindset can change your entire photography journey from pricing to productivity, to finding clients who truly value your work.

Don’t miss out! Subscribe to Workflows so you never miss a tip on building a thriving photography business, and check the show notes at workflowspodcast.com for links, exclusive offers, and more.

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