In our current environment of rapidly changing customer needs and expectations, evolving technologies, and unpredictable market swings, the best ideas rarely come from a single leader. Instead, as attendees of the 2026 ITX Product + Design Conference learned, they emerge when product teams collaborate, challenge assumptions, and adapt together.
In this episode of Product Momentum, Rachel Kohman, Ed.D. joined Sean and Dan for an in-person chat, discussing why adaptive leadership helps organizations solve today’s toughest product and technology problems. Rachel, Assistant Dean of Entrepreneurship Education at Missouri S&T, draws from her experience developing future engineers, entrepreneurs, and leaders, to offer practical guidance for creating teams where everyone contributes to better decisions.
Leadership Is Everyone’s Responsibility
Adaptive leadership challenges the long-held assumption that the person with authority has all the answers. Today’s problems are too complex for any one individual to solve alone, Rachel says. Product managers, UX designers, engineers, and researchers each bring their own unique perspectives to deliver desired outcomes. Not surprisingly, she adds, organizational performance improves when leadership becomes a shared responsibility.
“And that’s what’s so interesting with adaptive leadership; it actually starts to change the narrative. “It’s like, ‘wait a second, the challenges we’re facing are too complex to have a single right solution.’”
For product teams, the adaptive leadership mindset creates an environment where product team members contribute new ideas because they see opportunities – not because they’ve been directed to.
Psychological Safety Drives Better Decision Making
Echoing the sentiments of episode 78 guest Dr. Timothy Clark, Rachel says that too many good ideas remain trapped in hallway discussions or private chat messages, mostly because team members are hesitant to challenge authority. Psychological safety, what Dr. Clark refers to as the great enabler, requires people in positions of authority to model and reward everyday acts of vulnerability. Beginning with respectful communication (as opposed to public confrontation), team members should present their concerns early on with an eye toward improving the product instead of proving someone wrong.
“It’s that curiosity,” Rachel continues, “it’s asking those questions of others and being willing to not have all the answers yourself.”
This approach is not without risk, but its benefits are every bit as real: teams surface issues sooner, discovery improves, and teams emerge with better decisions before costly mistakes reach customers.
Take a Step Back To See the Whole System
Adaptive leadership also requires “stepping away” from daily execution, Rachel says. She describes the practice as “going to the balcony” – intentionally creating distance to recognize broader patterns instead of reacting only to immediate tasks.
Teams who cannot see a world beyond the sprint work, feature requests, tech debt, and deadlines fail to observe market trends, learn from adjacent teams, and become aware of changes across the organization.
“If you don’t take the opportunity to take a step back and pause the noise, you’re losing out on an opportunity to perceive the world around you.”
Leadership Is Every Team Member’s Responsibility
Adaptive leadership is not just another management framework; it’s a practical way of helping organizations respond to uncertainty. Grounded in psychological safety, product teams become more resilient when people feel comfortable sharing new ideas, questioning assumptions, and learning together.
Rachel Kohman, in her own words:
[03:35] Changing the narrative of leader as ‘only the person in authority.’ The term leader has actually been the noun synonymous with the person in the top spots, right? And so what’s interesting with adaptive leadership is that it actually starts to kind of change that narrative and say, ‘wait a second, the challenges we’re facing do not have like a single right solution.’
[04:38] Not for the risk-averse. It is a little bit risky for everyone; we’re asking people who are in a position of authority to become comfortable with ideas coming from others, and they actually need to be willing to listen. At the same time though, the people who aren’t in the position of authority have to be willing to step up and not just say, ‘I’ll do whatever the boss says.’
[09:53] Adaptive leadership can reduce our volume of work. I do think that as we start to integrate it into our work, it becomes part of that culture of everybody is bringing their perspective and their expertise; it actually eases up on the amount of work that you have to do.
[11:20] Entrepreneurship requires curiosity. I love when different schools of thought come together. So I don’t have to be an ardent follower of only one thing. So with entrepreneurship there’s also this idea of ‘where’s your curiosity?’ And with leadership I think it’s the same way. It’s that curiosity, it’s asking those questions of other people and being willing to not have all the answers yourself.
[17:29] The adaptability of adaptive leadership. I have found ways to utilize it all across my life. I practice this in my home, in my work, with my friends, which I think is really cool. Yeah, my next book is actually how being a parent helps you be a better leader, not the other way around. It’s amazing!
[18:13] The view from the balcony. Sometimes we need to step back a bit, away from the busy-ness and noise of the day-to-day tasks. For illustration: if you’ve ever seen a marching band, like on a football field, but you’re actually down on the field at the same level as the band. It can look just really busy and there’s a lot happening. But when you move way up to the top of the stands, suddenly you’re seeing what is evolving in these beautiful intricate movements. Gives you a whole different like vantage point, right?
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