Use a Text Expander

A text expander is a tool that might already be in your computer if you have a Mac or you can install software in your PC.

1. Text expanders allow you to use different key strokes and have it return as something else such a link, an often used website or response, saving you time typing longer key strokes.

2. While you might think that you are only saving a few seconds, remember that those seconds add up.

3. I am constantly being asked to show my YouTube account or Twitter account and with just a few key strokes, I can pull those up.

4. I can populate entire emails this way, I do this when sending out Zoom recordings.

I hope you try text expanders, they are a great tool to be more productive.

If you want to learn more about the tools I use to be productive, you're going to want to check out Workflow Wonder at https://www.workflowwonder.com/

Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d

Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.

Pin Important Browser Tabs

Instead of crowding your browser with numerous open tabs, pin the most important ones that you access more than once a day for easy reference.

Tabs you may want to pin include:

I often pin 1K work that I am doing. If you are curious about 1K work and want to learn more, check out the Rad Read's 10K Institute. This is where I learned all about assigning value to my tasks.

For more productivity tips, check out Workflow Wonder and subscribe to this YouTube channel, Productivity Tip of the DayⓇ.

https://www.workflowwonder.com/

Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d

Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.

Install Nifty Browser Extensions

There are many nifty browser extensions you can use to add more ease into your workday.

I use Google Chrome but many of these extensions can be used with any browser.

One Tab

ColorPick Eyedropper

Loom

Last Pass

Notion

Tube Buddy

Google Drive

Honey

Facebook Pixel Helper

Tag Assistant Legacy

Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d

Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.

Be Ready to Capture Your Screen

1. When you are working with others, you'll want to be able to share your screen. This is an essential skill for today's work environment.

I recommend using a Snagit or Loom extension.

2. Snagit is great tool for a capturing a screen shot or a longer scrolling section of a website.

It's also useful for capturing short videos. For example, when something isn't working you can take a quick video and send it to IT.

3. Loom is a fantastic video tool for showing what you're working on, explaining how to do something or sharing a presentation.

With a just a few clicks, you can record a video and immediately have a link to share in a chat or email.  People can comment right there on your video or react with an emoji. You can edit and trim the video as needed.

Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d

Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.

Manage your Tabs with One-Tab

Use One-Tab to help manage and organize all your browser tabs. It works great for Google Chrome as well as many other browsers.

Once you have downloaded the extension, click on the blue funnel symbol to capture all the open tabs.

You can name, lock and reorganize each group of tabs as needed. This system works great when you need to continue a project or research from where you left off.

Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d

Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.

Set up Scheduling Software

Gone are the days of endless email chains back and forth trying to set up a meeting.

1. Use a scheduling software, such as Calendly, Acuity Scheduling and Schedule Once, to easily set up meetings with clients and colleagues.

2. The software can help set the length of the meeting as well as work across time zones.

3. If you are working with clients, scheduling software can help you collect money for coaching calls or appointments as part of the software.

4. Scheduling software can sync with your actual calendar to find times for meetings and make you more aware of your current commitments.

For more productivity tips, check out Workflow Wonder and subscribe to this YouTube channel, Productivity Tip of the DayⓇ.

https://www.workflowwonder.com/

Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d

Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.

Always store files in the cloud.

1. It's a no-brainer these days to always store files in the cloud to avoid losing those files.

2. Storing files in the cloud allows you to move seamlessly between devices without needing to download and transfer files.

3. There is a great variety of affordable cloud storage available. Try Dropbox, Google Drive or Box.

4. If you tried cloud storage a few years ago and didn't like, try it again. With new compatibility enhancements, these products are easier to use than ever before.

For more productivity tips, check out Workflow Wonder and subscribe to this YouTube channel, Productivity Tip of the DayⓇ.

https://www.workflowwonder.com/

Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d

Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.

Build a Dashboard

1. Dashboards allow you to see what you need to focus on while ignoring the rest. If it isn't on your dashboard, it must not be a priority. When using a Dashboard, everything you need for the day is at your fingertips.

2. Find a dashboard tool that works for you such as Notion, Trello, Clickup, Monday.com or Asana

3. Dashboards help you to PERSISTENTLY PRIORITIZE your day by helping you to focus on what actually needs to be done. Avoid wasting your time by reorganizing your to do list, focus on the most important work instead.

Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d

Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.

Use a Password Manager

It is surprising that people still do not use a password manager, despite the hundreds of logins we use on a daily basis.

1. Using the same password for multiple accounts is a huge security risk.

2. Password managers allow you to use complicated passwords, minimizing your security risk, because you don't have to remember these complicated passwords.

You only need to remember the password for your password manager.

3. Password managers like LastPass allow you to share your log in with others without actually sharing your password.

This is great when working with others, especially freelancers, where you may only be working with them for a few hours or a few days.

Password managers allow you to revoke access to the password as soon as you're done working with someone to give yourself an extra level of security.

4. Password managers make you more productive as they save you time when logging in.

Be proactive and start using a password manager today!

For more productivity tips, check out Workflow Wonder and subscribe to this YouTube channel, Productivity Tip of the DayⓇ.

https://www.workflowwonder.com/

Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d

Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.

Set Browser Boundaries

Use different browser boundaries in your personal and professional life.

Do this by using different browsers such as Chrome, Safari, Firefox for each area of your life.

Google Chrome works great for browser boundaries (my personal favorite).

It allows you to sign in with different accounts (work email, personal email) and remembers your unique bookmarks, tabs, and settings for each.

By using browser boundaries, you won't cross contaminate passwords by mixing your personal and professional lives together. avoiding the unnecessary headaches this may cause.

Browser boundaries make it easy to eliminate distractions and focus on your work.

For more productivity tips, check out Workflow Wonder and subscribe to this YouTube channel, Productivity Tip of the DayⓇ. https://www.workflowwonder.com/

Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d

Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.