Productivity Tip of the Day

By Marian KnoppBusiness

Productivity Tip of the Day episodes

November 24, 2021105 | Systemize Accountability
Systemize Accountability
One way that you can ensure that you are productive is to be held accountable by someone else. The pressure and social anxiety that you might get from knowing someone is expecting you to get something done may drive you into action.
It is not my favorite way to get something done but it certainly can work.
You can do this in a gentle way, a more nurturing way and that is what I want to talk about today.
How can you ensure your accountability?
I love standing meetings.

Once a week, you meet up with others and let them know what you want to accomplish for the week, you set your intentions.

The next week you can follow up on how you did and report your next goals. Knowing that someone will want to hear about your progress can spur you into action.

Instead of a standing meeting, you can have an accountability partner- someone to check in with on your progress. A lot of people have this for working out. When they get to the gym, they text their partner.

You can also share your accountability with confidantes or mentors who can check in on your progress.
Communicate your goals and intentions with others to hold yourself accountable.
Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d
Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.
Ready, Set, Done ✅
4 min
November 23, 2021104 | Prioritize and Pivot
Prioritize and Pivot
If you have a to-do list on your phone and a to-do list on your computer and a project management software with your team, it can feel a little bit scattered if you're trying to keep up with all those lists.
You need to consolidate all of those lists into one place for yourself so you can see what is truly important and see everything in its place at a glance.
This will help you persistently prioritize at any moment because what was important even two hours ago might not be important now.

You need to complete the task with the most leverage for your success. Let's get to those tasks that matter right now instead of being stuck in busy work.

The only way to get to the most important work is to put all your tasks together and then pivot toward what matters right now.

I encourage you to consolidate all your lists so you can see everything in one place.

You need to be able to prioritize all the time.

Just because you made the plan doesn't mean you have to stick to the plan or execute it in the way you originally thought.
Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d
Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.
Ready, Set, Done ✅
4 min
November 17, 2021103 | Track the Last Date Contacted
Track the Last Date Contacted
When we are keeping up with the relationships that matter most, you may not want to systemize and track the date you last contacted someone.
Using a CRM may seem impersonal to building authentic relationships in your online communities and in-person networks.

When we are building those relationships it will take a little more initiative and attention to keep those relationships growing, nurtured, and fulfilled.

So easily we may forget about a relationship and let it slide to the wayside.

All of a sudden that person is no longer a friend, but an acquaintance. It is no one's fault, but it happens.

If it was a relationship that was very important to you, you might feel a bit guilty.

Recognize that that fallout could have been prevented if you had a system to track the relationships that matter the most.

When using a CRM, you don't have to track everyone's birthdays or pets or how many kids they have.

I would like to encourage you to track the last date you contacted them in order to stay on top of that relationship.

This way you can see when the distance has grown between now and the last date contacted. You can assess if you should reach out to them again.

This doesn't have to be hard at all. I do this as part of my daily R.I.Z.E. (Reach Inbox Zero Everywhere). You can get fancy in your CRM and add automations about how often you'd like to contact this person.

We don't want this to feel routine and cold, but it should help you manage each important relationship in your life to make sure it is nurtured.
If you track just one thing about the people that you contact, track the last date you contacted them.
Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d
Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.
Ready, Set, Done ✅
6 min
November 16, 2021102 | Delegate Procedures to a Virtual Assistant
We are wrapping up our series of tips on how to Write Click by Click Procedures.
If you feel that writing procedures are exhausting, you don't have to do this step. You can delegate this to a Virtual Assistant.
You don't even need to have the procedures written beforehand.

You can record a loom video of your procedure and have the Virtual Assistant go through the video and document the steps.

Once they've documented the procedure, you can delegate it to them as they will already know what to do.

This is a great way to start outsourcing, to start delegating, and take the work off of your plate.
Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d
Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.
Ready, Set, Done ✅
3 min
November 10, 2021101 | Update as you Execute
Update As You Execute
I am going through a series of my Top Tips for executing procedures.
Even if you know a procedure by heart or click by click, pull up that written procedure when you execute it.

Skim it over and update as needed.

This way small changes in the interface or anywhere else can be documented.

You are automatically updating procedures with ease and without stress.

This gives power to your team to update on the spot and avoids long review processes.
Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d
Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.
Ready, Set, Done ✅
3 min
November 09, 2021100 | Document Click by Click Procedures
Document Click by Click Procedures
I am walking you through a series of my Top Tips for Writing Click by Click procedures and today is the meat of that tip.
Writing Click by Click Procedures requires you to write exhausting details on each step of your process. No detail is left off of the table when you are documenting these procedures so that anyone can follow them.
Get down to the nitty-gritty when writing these procedures. Include:
Websites

Log ins

Screen shares

Boxes to fill in

People to contact

What if scenarios
Getting very clear with the preciseness of this procedure will make sure that the outcome is successful.
Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d
Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.
Ready, Set, Done ✅
4 min
November 03, 202199 | Identify the Triggers
Identify the Triggers
In this series, I am walking you through the Top Tips for Writing Click by Click procedures.
With anything we systemize, we need to know what starts the process. What happens first?
What is the Trigger that is going to instigate this process? Is it.....
A time?

A notification?

Someone asking you to do something?
Once you know this, you can set up a procedure that is tied to this trigger and begin to systemize your workflow.
Every time this trigger comes up, you will be ready and reminded to execute this procedure.
Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d
Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.
Ready, Set, Done ✅
3 min
November 02, 202198 | Use Roles, Not Names in Documentation
Use Roles, Not Names in Documentation
This is a series of my top tips for Writing Click by Click Procedures.
When writing procedures always use ROLES and not names.

You can use this for your personal life, your professional life or just what you are doing.

While people might change what they do or turnover might happen, those roles won't change and your procedures will remain accurate.

Even if you are doing all the roles yourself at the moment, you are setting yourself up for success by documenting these procedures using roles making it so much easier to delegate later down the road.
Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d
Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.
Ready, Set, Done ✅
4 min
October 27, 202197 | Make Procedures Team Accessible
Make Procedures Team Accessible
This is a series of Systemized Task Tips for writing incredible Click by Click procedures to help you get more done in your life and also help you to delegate easier and more conveniently.
By Team Accessible, I mean it is not just you and your teammate who has access but everyone on your team has access.

So when someone is on vacation or doesn't have the bandwidth, someone else can step in and make sure the work gets done.

It is so important to be prepared because you never know what will happen.

Make it easy for others to step in and complete the task.

This way every thing that needs to get done will get done.

Share things on a cloud folder or a team database.

Set your team up for success.
Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d
Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.
Ready, Set, Done ✅
4 min
October 26, 202196 | Let Go of FOMO
Let Go of FOMO
FOMO is the WORST fear for your productivity.
1. FOMO is the Fear Of Missing Out and can greatly affect your productivity.
2. On a Micro-level think of the Morning Routine...
So many things you Could and Should do during this morning's time.

There is a FOMO about what you Could include in this time.

Determine what matters to your life during this time to move the needle.

Intentional Time Blocking can help you plan for this time.

I've read the 5 AM Club by Robin Sharma, while his plan is great, it doesn't work for me.
3. You don't have to follow the exact same path as successful people
You can go on your own path and still be successful.

Trust yourself and get to know what you need.

Decide Your Intentions.
4. Tackle your Fears of Missing Out and Determine your Shoulds- what is important to you?
-You have the control you need over your life.
Subscribe to Marian's email series on how to become a Workflow Wonder here: https://workflowwonder.ck.page/81950c040d
Follow Marian on Twitter at https://twitter.com/workflowwonder to see what she's currently working on.
Ready, Set, Done ✅
8 min

About Productivity Tip of the Day

From the publisher's feed

The Productivity Tip of the Day show shares a short practical tip to help you optimize your productivity. Hosted by productivity coach, Marian Knopp. Subscribe to this show on YouTube or your favorite…

Share Productivity Tip of the Day

Sign up to save your podcasts

Productivity Tip of the Day

Productivity Tip of the Day episodes

About Productivity Tip of the Day