Yay!  The Google Drive Tutorial is now available for purchase! This tutorial is just over an hour long and focuses on all the fundamentals of how to use Google Drive for creating, sharing, and storing  documents using Google’s free, full-fledged office suite. This tutorial will be available at the discounted price of just $7.99 until 30 June 2013, when it will increase to $9.99. Either way, it’s a bargain! In this introduction, you’ll learn how to create text documents, spreadsheets, presentations, drawings, and even forms and surveys! So, don’t wait to pay full price! You can have immediate access to Dan’s 1 hour+  windshield tour of Google Drive right now! Simply click here or go to SimpleLifeTogether.com/GoogleDrive. Plus, if you’re not completely satisfied I’ll give you your money back. So, no clutter and no risk…simple!

In preparation for my Certification at the end of June, I’ve been doing a little bit of reading, studying and freshening up on my professional organizing skills.

Well, during my studying I came across some articles and books that talked about the cost of clutter. I’ve talked quite a bit about clutter in previous episodes and I’ve mentioned here and there some of the costs of clutter, but I thought I’d bring all those thoughts and some additional ideas about the cost of clutter together in one discussion.

Now, as a reminder let me define what clutter is:  Clutter is anything we don’t need, want or use that takes our time, energy or space and destroys our serentity (Clutter’s Anonymous definition).

With that definition and with the various things I’ve read, I think there are 4 Main Areas Where Clutter Costs us:

Let me explain a little more…

In regards to Money:

Let’s talk about food:

Ok…so this also happens with other things in the home like office supplies, cleaning supplies, toiletries, light bulbs, batteries etc.

Now, let’s not forget about digital clutter:

And of course, another way clutter can cost you in regards to money, is having to pay an organizer to help you get organized! Although I’d like to think of a professional organizer as more of an investment…I know at least for me…I’m usually transferring mad organizing skills to my clients!

Ok…so let’s talk about how clutter costs you Time:

Now let’s talk about how Clutter can cost you in regards to your Health:

Moving on to the last area, let’s talk about how clutter can cost your in regards to your Sanity:

Bottom line, everything has a cost…especially clutter.

So getting organized and ditching the clutter can help you not just with saving you time, money and stress…but it can help give you space to breathe…to think…relax….and build your confidence and your self-esteem. It’s not about being perfect…far from it. It’s about controlling your space, your time, your health…your life.

If you recall back in the day, you probably had to remember two passwords. Actually, they weren’t even passwords, they were combinations. One for your school locker and one for your gym or PE locker. If you were lucky, you probably had a lock for your bike, too.  That’s it…you were probably maxed out on your own personal RAM at that point. Fast Forward to today…EVERYTHING has a password, a PIN, security questions…yada, yada, yada. So how do most people handle it all. Typically, people use simple passwords such as names, dates, some type of easy to remember (and unfortunately, easy to hack) combination of the two. Or, they use the same password for everything!

Well, today I’m going to talk about what we use to manage our passwords and yet still have rock solid security for our vital digital information. Yes there are other password managers out there, but this is what we use…so let’s get started.

So what is 1Paswword?

So the vast majority of the info I’m going to cover today come almost word-for-word from the Introduction pages for 1Password. So, what I don’t cover here, you can find on the 1Password website.

Let’s Start with Features:

Here are some of the features that make 1Password an indispensable tool for managing all your passwords, online IDs, and personal information and for streamlining many aspects of computer use:

Automatically Save and Fill Web Site Logins

True Integration With Web Browsers

Support for Popular Web Browsers

Super Strong Password Generator

Advanced Security

Securely Organize Your Digital Life With Wallet Items

Secure Notes

Stay Organized

Get Access to Your Data Anywhere

Automatically Keep Your Data in Sync on PCs, Macs, and iOS devices

Automatically Save and Fill Web Site Logins

1Password allows you to quickly save new Logins from within supported browsers.

It detects when you are logging into a web site, and if it notices a password you have not yet saved, 1Password prompts you to save the new Login in your secure, encrypted data file, for later use.

When it comes time to log into a site, 1Password makes it easy with your choice of browser buttons and keyboard shortcuts.

You can also use their innovative Go & Fill feature, which in one fell swoop opens your default browser at a site’s login page and enters your saved login credentials, optionally submitting the filled login form.

True Integration With Web Browsers

Many applications provide safe storage areas for your private web information, but you often need to add your data by hand, then manually copy it back out when the time calls.

1Password is designed to work directly with your browsers.

When you need to log into a site, create a new account, or generate a strong new password, the capability is just a click or two away, and your information is always stored in an encrypted data file.

It’s a great combination of security and convenience.

Support for Popular Web Browsers

The password, identity, and personal information tools that come pre-bundled with web browsers are specific to those browsers.

Such as on a Mac using Safari, you have what’s called a keychain.

Well, your data is locked up in each browser, forcing you to find a way to migrate your passwords—if that’s even possible—every time you switch browsers.

With 1Password, your information travels with you.

1Password lets you truly integrate with your browsers through browser extensions.

As we mentioned on earlier shows, browser extensions give your browser increased functionality.

We’ll get into that added functionality in a minute, but know that these extensions give you instant access to your passwords and personal information that you have loaded in 1Password.

Supported Browsers for Windows version:  32-bit Internet Explorer, 32-bit Firefox, Chrome, Safari

Supported Browsers for Windows version: Safari, Firefox, and Chrome

Strong Password Generator

As the Agile Bits website says, “Let’s face it: the days of using your pet’s name or your anniversary as a password are long gone.”

While 1Password remembers all your passwords so you don’t have to, it also has a great tool called the Strong Password Generator for creating really strong, unguessable passwords to keep you safe online.

What I like is that you can choose whether the password includes numbers or symbols, whether it’s pronounceable or not.

Even the number of characters it uses.  Really, lots of flexibility here.

1Password’s Strong Password Generator creates unguessable passwords for you.

With the Strong Password Generator you can quickly create complex passwords on the fly, save them to your encrypted 1Password data file, and automatically fill them in on website login forms.

This protects your accounts from prying eyes, and also gives you protection from keyloggers, as 1Password never types your password and does not rely on the Clipboard.

And all you need to remember when it comes to unlocking your data file and using your information is—you guessed it—your one password, known only to you.

Real, No Kidding Security

I want to preface this with this…in my opinion NO system is foolproof and I wouldn’t trust anyone or any company that says their system is.

But with 1Password, all of your confidential information is encrypted using the Advanced Encryption Standard, or AES.

This is the same state-of-the-art encryption algorithm used as the national standard in the United States.

1Password uses 128-bit keys for encryption, which, according to 1Password’s developers, Agile Bits, claims would take millions of years for a criminal to decrypt your data using a “brute force” attack.

So, I did a little checking and found out that according to ScienceDaily.com, the effort to recover an AES encrypted key is huge: the number of steps to find the key for AES-128 is an 8 followed by 37 zeroes.

To put this into perspective: on a trillion machines, that each could test a billion keys per second, it would take more than two billion years to recover an AES-128 key. Source: ScienceDaily.com

The folks at Agile Bits go on to say that of equal importance is where 1Password stores your data: neither an Internet connection nor an online storage is required.

All your data is stored locally, on your computer.

Even if you choose to sync your 1Password data with other devices using an online service like Dropbox, though, your master password keeps you in complete control of your data.

OK, Dan…I Get It, But I’m Still Worried About Security

So here’s the bottom line and what I’d ask you to consider when thinking about security.

What system are you using now?

Are you writing down all your passwords in a book? How secure is that?

Are you writing them on sticky notes and leaving the on your computer?

Do you have a spreadsheet that has them all listed?

Worse yet, are you using the same password for EVERYTHING?

If so, let’s face it, your data is more susceptible to loss or misuse now than it likely would ever be using a product like 1Password.

Securely Organize Your Life With Wallet Items

The Wallet vault provides a secure place to store sensitive information like credit cards, bank accounts, memberships, and reward programs.

You can use 1Password’s powerful encryption technology to safely save all this information and find it when you need it.

Secure Notes

For any information that doesn’t fit nicely into a Login or Wallet item, 1Password allows for Secure Notes.

Secure Notes provide some of the text-entry freedom of your favorite plain-text editor with the added benefit of strong encryption—so, like everything else in your 1Password data, they’re safe and private.

Stay Organized

1Password items like Logins, Secure Notes, Identities, and Software Licenses are easy to find in their own “vaults” in the upper left quadrant of the 1Password window.

If you want a little more order to your digital life, you can create folders and drag and drop one or more 1Password items into them.

Create one folder for work-related Logins, Identities, and Wallet items, and another with Secure Notes and Logins for other areas of your life.

A third “banking” folder could hold all your credit card and bank Logins, along with your social security Wallet item.

We have separate identities set for our business IDs and entities and our personal profiles.

Get Access to Your Data Anywhere

1Password has many solutions available that allow you to access your data anywhere you need it.

With 1Password’s apps for iPhone, iPod touch, and iPad devices, you can securely take all of your information with you.

With a tool called 1PasswordAnywhere, you can view the contents of your Agile Keychain from almost any computer if you store it on a syncing service like Dropbox or place a copy on a USB flash drive. This one is new to me and I haven’t used it yet, but I’m going to look into it more.

You can also export your saved Logins as an unencrypted delimited-text file that you can carry with you on a USB stick or store in your safe deposit box as a “last line of defense” in case of drive failure.

Automatically Keep Your Data in Sync on PCs, Macs, and iOS devices

With 1Password, leaving home won’t leave you dead in the water…at least not in terms of password and identity management.

In addition to providing access to your logins, credit cards, and personal information across browsers on your PC, your 1Password data file can be shared among multiple PCs and Macs with a file-based sync solution like Dropbox.

So Let’s Wrap This Up…

So, if you’re in the market for a password management system, my pick is 1Password.

In the few years of using it, it hasn’t let me down.

Better yet, it makes managing the myriad passwords we inevitably have these days so much easier and so much more secure.

It’s not a free program…matter of fact it can be a little pricey at $49.99 for a single user license and $69.99 for a family license. But to us it’s well worth the cost.

So, if you’re interested in 1Password, just go to SimpleLifeTogether.com/password for a direct link, or if you’re a Mac user you can go to SimpleLifeTogether.com/macpassword for a direct affiliate link to the Mac App Store.

Vanessa’s Thing: I Love “Found Time”

Dan’s Thing: Reminders in Evernote!

Support Charity Water Through Your Amazon.com Purchases

1Password for Mac

1Password for Windows

Chris Jeub’s post “My Paperless Plan”

Google Drive Tutorial

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