The Biggest Goal Podcast

Using project management tools like Asana, ClickUp, or Monday without a solid workflow is like trying to run a marathon in flip-flops. It's messy, chaotic, and you’re probably wasting a ton of time. Newsflash: it doesn’t have to be that way. 

In this episode, Alane Boyd and Micah Johnson drop the truth on why your workflow is probably a mess, and how to fix it. They’re not sugarcoating it: we’re talking about the real reasons your team isn’t hitting their stride and the steps to finally make your project management tools actually work for you.

Here’s what you’ll get:

💡 Why using Asana, ClickUp, or Monday like a basic to-do list is a huge mistake.

💡 Simple, no-tech-needed ways to set up workflows that actually *move the needle*.

💡 How to fix the accountability gaps that are holding your team back.

Stop wasting time and start building the systems that’ll make your team work smarter, not harder. This episode is your wake-up call, no more excuses, let’s get your team on track.

Also, if you're looking to dive deeper into any of these tools, check out our WMS Basic Training courses:

• Asana Basic Training
• ClickUp Basic Training
• Monday Basic Training

Loving the podcast? Drop us a 5-star review, it helps more people find the show and keeps us fired up to bring you new insights every week. Don’t forget to hit subscribe!

Learn More about our AI Leadership Workshop

Winning businesses aren’t just working harder, they understand how to use AI strategically. Sign up for the AI Leadership Workshop, a 3-hour expert-led mastermind designed to give leadership teams clarity, alignment, and a practical path to stay competitive.

Book a call to customize your workshop today!

This episode is brought to you by Biggest Goal, the company Alane Boyd and Micah Johnson co-founded.

Fifteen years of scaling their own companies taught them that adoption is a people problem long before it's a technology problem, so we train executives and their teams through workshops, cohorts, mastermind groups, and hands-on support.

Want to learn how to scale faster with AI?

Sign up for our free masterclass!

Thank you for supporting the podcast!

Automation can feel like a lifesaver, until you’re stuck choosing the right tool. With so many options, it’s easy to wonder: Am I using the best one? We’ve been there too. 

In this episode, we’re diving deep into Make vs. Zapier, two of the most popular automation platforms, and breaking down what actually matters when picking the right fit. 

Here’s what we’re unpacking: 

• The real differences between Make and Zapier (beyond just pricing) 
• Why Make might be a game-changer for more complex workflows 
• When Zapier’s simplicity can save you time and headaches 
• How AI-powered automation is changing the game 

This isn’t about choosing any automation tool, it’s about choosing the right one for your needs. If you’re looking to streamline your business without the tech overwhelm, this one’s for you! 

Loving the podcast? Drop us a 5-star review, it helps more people find the show and keeps us fired up to bring you new insights every week. Don’t forget to hit subscribe!

Learn More about our AI Leadership Workshop

Winning businesses aren’t just working harder, they understand how to use AI strategically. Sign up for the AI Leadership Workshop, a 3-hour expert-led mastermind designed to give leadership teams clarity, alignment, and a practical path to stay competitive.

Book a call to customize your workshop today!

This episode is brought to you by Biggest Goal, the company Alane Boyd and Micah Johnson co-founded.

Fifteen years of scaling their own companies taught them that adoption is a people problem long before it's a technology problem, so we train executives and their teams through workshops, cohorts, mastermind groups, and hands-on support.

Want to learn how to scale faster with AI?

Sign up for our free masterclass!

Thank you for supporting the podcast!

HubSpot is awesome, but if you’re not using it to its full potential, you’re missing out. It’s not just about managing contacts, it’s about automating your workflows and integrating with tools that make everything run smoother.

So, should you be using HubSpot integrations to power up your business? The answer’s pretty simple: Yes! But—and it’s a big but—setting up those automations and integrations the right way can make all the difference between feeling like a productivity ninja or getting buried under a pile of admin work.

In this episode, we’re diving into: 

• Why integrating HubSpot with your project management tools is a total game-changer 
• How automation can save you time and make client onboarding way smoother 
• Some real-life examples of businesses using these integrations like pros 
• And when it’s time to call in the experts to get it all set up right 
• And a lot more!

Bottom line: Whether you’re just starting with HubSpot or looking to take it to the next level, this episode is packed with the tips you need to make your business run way more efficiently.

What did you think of the episode? Drop us a 5-star review and let us know! It helps us get the word out to more listeners like you. Don’t forget to subscribe for more easy-to-digest tips every week.

Learn More about our AI Leadership Workshop

Winning businesses aren’t just working harder, they understand how to use AI strategically. Sign up for the AI Leadership Workshop, a 3-hour expert-led mastermind designed to give leadership teams clarity, alignment, and a practical path to stay competitive.

Book a call to customize your workshop today!

This episode is brought to you by Biggest Goal, the company Alane Boyd and Micah Johnson co-founded.

Fifteen years of scaling their own companies taught them that adoption is a people problem long before it's a technology problem, so we train executives and their teams through workshops, cohorts, mastermind groups, and hands-on support.

Want to learn how to scale faster with AI?

Sign up for our free masterclass!

Thank you for supporting the podcast!

Managing a business can feel like you're juggling a million things at once, and the last thing you need is a system that adds to the chaos. If you’re tired of bouncing between Slack, email, and who knows what else just to stay organized, this bonus episode is exactly what you need.

Alane and Micah originally recorded this as a video, but we loved the conversation so much that we wanted to bring it to you as a podcast. In this episode, they share real, no-nonsense insights into how to make your project management system actually work for you (instead of against you). 

Here’s what they dive into: 

🔹 Why too many tools can actually slow you down 

🔹 The biggest mistakes agencies make with their systems (and how to fix them) 

🔹 ClickUp, Asana, or Monday—what’s really the best fit for your team? 

🔹 Simple tweaks that can massively boost your team’s productivity 

🔹 And so much more!

If your project management system feels like a constant struggle, this episode is packed with actionable advice you can implement right away. 

🎥 Want to see the original video? Check it out here.

Love the podcast? A 5-star review means the world to us. It helps others find the show and lets us know we’re doing something right! And don't forget to subscribe, more episodes are on the way!

Learn More about our AI Leadership Workshop

Winning businesses aren’t just working harder, they understand how to use AI strategically. Sign up for the AI Leadership Workshop, a 3-hour expert-led mastermind designed to give leadership teams clarity, alignment, and a practical path to stay competitive.

Book a call to customize your workshop today!

This episode is brought to you by Biggest Goal, the company Alane Boyd and Micah Johnson co-founded.

Fifteen years of scaling their own companies taught them that adoption is a people problem long before it's a technology problem, so we train executives and their teams through workshops, cohorts, mastermind groups, and hands-on support.

Want to learn how to scale faster with AI?

Sign up for our free masterclass!

Thank you for supporting the podcast!

Running a business can feel like a nonstop hustle. Between the chaos, endless to-do lists, and trying to keep up with the latest trends, it’s easy to feel like you’re stuck on a treadmill. We’ve been there too. But here’s the thing: when we leaned into curiosity, started experimenting with AI, and embraced new systems and automation tools, things shifted. Big time!

In this episode, we’re getting real about how curiosity and a willingness to test new ideas can open doors you didn’t even know existed.

Here’s what we’re unpacking:

•  Why curiosity isn’t just a nice-to-have, it’s a business game-changer
•  How experimenting with tools like ClickUp and Monday can streamline your chaos
•  What AI can actually do to simplify your processes (hint: way more than you think)
•  The small steps you can take to build a team culture of innovation

This isn’t about overhauling everything overnight, it’s about staying open, trying new things, and letting curiosity lead the way. If you’ve been feeling stuck or overwhelmed, this one’s for you!

Loving the podcast? Drop us a 5-star review, it helps more people find the show and keeps us fired up to bring you new insights every week. Don’t forget to hit subscribe!

Learn More about our AI Leadership Workshop

Winning businesses aren’t just working harder, they understand how to use AI strategically. Sign up for the AI Leadership Workshop, a 3-hour expert-led mastermind designed to give leadership teams clarity, alignment, and a practical path to stay competitive.

Book a call to customize your workshop today!

This episode is brought to you by Biggest Goal, the company Alane Boyd and Micah Johnson co-founded.

Fifteen years of scaling their own companies taught them that adoption is a people problem long before it's a technology problem, so we train executives and their teams through workshops, cohorts, mastermind groups, and hands-on support.

Want to learn how to scale faster with AI?

Sign up for our free masterclass!

Thank you for supporting the podcast!

In last week's episode, we opened up about our personal mental health journeys (if you missed it, catch Part 1 here). This week, we're diving deeper into how structured systems and automation can transform not just your business, but your mental well-being.

We’ve lived the chaos, stressful days, sleepless nights, and the constant feeling of being “on.” Whether it was our early days at GoFanbase or navigating the challenges of a tense merger, we learned the hard way that without systems, stress can spiral out of control. But when we implemented automation, SOPs, and project management tools, everything changed. Not only did our stress levels plummet, but our team entered what we call the "golden era."

In this episode, we’re sharing how disorganized environments affect mental health and why systems and processes are the key to creating a healthier, more productive workplace.

Tune in as we discuss:

•  How chaotic work environments can take a toll on mental health
•  The role of automation and processes in reducing workplace stress
•  Why structured systems benefit both leaders and teams
•  How tools like ClickUp and Asana can reduce mental clutter
•  The connection between strong processes and a healthier company culture

If you’re feeling overwhelmed, this episode will show you how to create a foundation that supports both your business and your well-being.

Enjoying the podcast? A 5-star review helps others find the show and keeps us motivated to bring you valuable insights every week. Don’t forget to subscribe for new episodes!

Learn More about our AI Leadership Workshop

Winning businesses aren’t just working harder, they understand how to use AI strategically. Sign up for the AI Leadership Workshop, a 3-hour expert-led mastermind designed to give leadership teams clarity, alignment, and a practical path to stay competitive.

Book a call to customize your workshop today!

This episode is brought to you by Biggest Goal, the company Alane Boyd and Micah Johnson co-founded.

Fifteen years of scaling their own companies taught them that adoption is a people problem long before it's a technology problem, so we train executives and their teams through workshops, cohorts, mastermind groups, and hands-on support.

Want to learn how to scale faster with AI?

Sign up for our free masterclass!

Thank you for supporting the podcast!

Being a founder or CEO means carrying a lot of weight on your shoulders. Long hours, tough decisions, and the constant pressure to keep things moving forward, it’s exhausting. But here’s what we don’t talk about enough, the toll it takes on your mental health. 

Burnout, stress, anxiety... they’re not just buzzwords. They’re realities for so many leaders, and if you’ve felt it, you’re not alone. The question is, what are you doing about it? 

Because let’s face it, ignoring the problem doesn’t make it go away. It only makes things worse, for you, your business, and everyone around you. 

For Alane, the effects of chronic stress were impossible to ignore. What started as stress-induced eczema on her hands and arms escalated to a dramatic angioedema attack, leaving her face and eyes severely swollen. It’s a powerful reminder of how deeply stress can impact us, inside and out. Alane has courageously shared an image of this experience, offering a raw and personal glimpse into her journey, which you can view here: https://bit.ly/4a894eV

In this week’s episode, we’re getting real about: 

• The mental health struggles founders face that no one likes to admit 
• How chronic stress shows up in your body and your business 
• The shift from “just push through” to seeking real support 
• Practical ways to manage stress and protect your mental health 

No sugarcoating. No empty advice. Just honest conversations and actionable tips to help you lead without losing yourself. 

If you’ve been feeling the weight lately, this episode is for you. And hey, if it resonates, leave us a 5-star review, it helps us keep these conversations going. Subscribe now for real talk every week. 

Learn More about our AI Leadership Workshop

Winning businesses aren’t just working harder, they understand how to use AI strategically. Sign up for the AI Leadership Workshop, a 3-hour expert-led mastermind designed to give leadership teams clarity, alignment, and a practical path to stay competitive.

Book a call to customize your workshop today!

This episode is brought to you by Biggest Goal, the company Alane Boyd and Micah Johnson co-founded.

Fifteen years of scaling their own companies taught them that adoption is a people problem long before it's a technology problem, so we train executives and their teams through workshops, cohorts, mastermind groups, and hands-on support.

Want to learn how to scale faster with AI?

Sign up for our free masterclass!

Thank you for supporting the podcast!

If you think automation means pressing a button and walking away, you’re in for a rude awakening. 

Automation isn’t a magic wand; it’s a tool that needs your input, your strategy, and your attention to thrive.

In this week’s episode of Automate Your Agency, Alane Boyd and Micah Johnson break it down:

•  Why “hands-off” automation is a myth
•  The mistakes that cost agencies time and money
•  How to make automation work with you, not against you
•  And why ignoring it could leave you playing catch-up

If you’re ready to ditch the fairytales and learn what it really takes to build systems that grow with your agency, this episode is for you.

Want more insights? Dive into these episodes for even more valuable tips:

🎧 EP 6: When Should I Worry About Processes?– Apple Podcasts | Spotify

🎧 EP 28: When Is Your Process Ready to Be Automated?– Apple Podcasts | Spotify

Don't miss out! Each episode is packed with strategies that could transform the way you work!

Enjoying the show? Drop us a 5-star review, it’s a small thing that makes a big difference. And hey, don’t forget to subscribe; you don’t want to miss what’s coming next!

Learn More about our AI Leadership Workshop

Winning businesses aren’t just working harder, they understand how to use AI strategically. Sign up for the AI Leadership Workshop, a 3-hour expert-led mastermind designed to give leadership teams clarity, alignment, and a practical path to stay competitive.

Book a call to customize your workshop today!

This episode is brought to you by Biggest Goal, the company Alane Boyd and Micah Johnson co-founded.

Fifteen years of scaling their own companies taught them that adoption is a people problem long before it's a technology problem, so we train executives and their teams through workshops, cohorts, mastermind groups, and hands-on support.

Want to learn how to scale faster with AI?

Sign up for our free masterclass!

Thank you for supporting the podcast!

The end of the year is the perfect time to pause and take stock of where you’ve been, and where you’re headed. But reflecting on what’s worked and what hasn’t can be both exciting and overwhelming. 

In this episode of Automate Your Agency, Alane Boyd and Micah Johnson get real about their 2024 wins, lessons learned, and the changes they’re making to set up for even bigger success. They’ll share what helped them grow and the mistakes they’re leaving behind. 

Tune in as they perform a live retrospective where they discuss: 

🔹 Why content marketing became their secret weapon 

🔹 How free tools boosted engagement and leads 

🔹 The surprising value of starting a podcast 

🔹 Lessons from speaking engagements and why clear messaging matters 

Speaking of free tools -- they even talk about one of their latest creations: The Hiring Manager Toolkit—a tool designed to help you streamline your hiring process. It's chocked full of AI supported automation that creates job posts, interview questions, assessments and more for any role you want to hire for. Don’t miss it!

If you’re ready to reflect on your own wins and walk into the new year with a game plan, this episode is packed with inspiration and actionable tips to help you get there. 

Enjoying the podcast? Leave a 5-star review and hit subscribe—your support means everything to us!

Learn More about our AI Leadership Workshop

Winning businesses aren’t just working harder, they understand how to use AI strategically. Sign up for the AI Leadership Workshop, a 3-hour expert-led mastermind designed to give leadership teams clarity, alignment, and a practical path to stay competitive.

Book a call to customize your workshop today!

This episode is brought to you by Biggest Goal, the company Alane Boyd and Micah Johnson co-founded.

Fifteen years of scaling their own companies taught them that adoption is a people problem long before it's a technology problem, so we train executives and their teams through workshops, cohorts, mastermind groups, and hands-on support.

Want to learn how to scale faster with AI?

Sign up for our free masterclass!

Thank you for supporting the podcast!

Do you really need a project manager to keep your business running smoothly? It’s a question every growing company faces, and the answer might surprise you. 

Project managers can be game-changers, but they’re not always a must-have. In fact, with the right systems, tools, and workflows in place, you might find you can manage just fine without one. 

Sounds tempting, right? 

But here’s the flip side: skipping a project manager when your processes aren’t dialed in can lead to chaos, missed deadlines, and a whole lot of frustration. 

In this week’s episode of Automate Your Agency, Alane Boyd and Micah Johnson dive into: 

• The pros and cons of running your business with—or without—a project manager 
• How to leverage tools like Asana. ClickUp, and Monday.com to streamline operations 
• Why repeatable systems and automation can be the secret to scaling 
• And how to recognize when it’s time to bring in dedicated oversight 

Alane also shares a helpful resource to guide your decision-making, our Project Management System Selector Tool, use it to figure out which system best fits your needs! Check it out here: https://bit.ly/3X6EEnj 

The key to growth isn’t about following a one-size-fits-all approach—it’s about finding what works best for *your* team. Whether you’re on the fence about hiring a project manager or just want smarter ways to optimize your agency, this episode has you covered. 

What did you think of this episode? Drop us a 5-star review and share your thoughts—it helps us reach more listeners like you! And don’t forget to subscribe for actionable tips every week. 

Learn More about our AI Leadership Workshop

Winning businesses aren’t just working harder, they understand how to use AI strategically. Sign up for the AI Leadership Workshop, a 3-hour expert-led mastermind designed to give leadership teams clarity, alignment, and a practical path to stay competitive.

Book a call to customize your workshop today!

This episode is brought to you by Biggest Goal, the company Alane Boyd and Micah Johnson co-founded.

Fifteen years of scaling their own companies taught them that adoption is a people problem long before it's a technology problem, so we train executives and their teams through workshops, cohorts, mastermind groups, and hands-on support.

Want to learn how to scale faster with AI?

Sign up for our free masterclass!

Thank you for supporting the podcast!