The Contracting Experience

This episode of The Contracting Experience explores the world of Other Transaction Authorities (OTAs) and their role in driving innovation within the Department of Defense. Host Rob Lorton speaks with Tim Greeff, President and Founder of the National Security Technology Accelerator (NSTXL), and Matt Summers, an agreements/contracting officer at the Naval Surface Warfare Center, Crane Division. They delve into the history, present, and future of OTAs, with a focus on the Strategic & Spectrum Missions Advanced Resilient Trusted Systems (S2MARTS) program, managed by NSTXL in partnership with Navy Crane.

Tim and Matt discuss the evolution of OTAs as a procurement mechanism, highlighting the initial challenges and the strategies that have led to their widespread adoption. They explore the essential elements of successful public-private partnerships in the context of OTAs, and how to bridge the gap between government and industry needs. The episode also examines how NSTXL actively recruits and retains innovative companies, particularly those new to working with the DoD, and how their intellectual property is protected. Matt addresses common misconceptions about working with OTAs from a government perspective and shares how processes are being streamlined to encourage participation from small businesses and non-traditional contractors.

Tune in to gain insights into the benefits of OTAs, including increased speed and flexibility compared to traditional contracting methods, while maintaining compliance, accountability, and responsible stewardship of taxpayer dollars. Specific examples of successful projects stemming from the S2MARTS OTA are shared, along with lessons learned that can be applied to future initiatives. The episode concludes with Tim and Matt sharing their perspectives on the future of OTAs in the next 5-10 years, highlighting both the opportunities and challenges that lie ahead.

***This podcast episode and the mention of non-federal entities does not constitute or imply official endorsement on behalf of the U.S. Department of the Air Force or Department of Defense. The Department of the Air Force does not endorse any non-federal entities, companies, products, or services. The views expressed within this podcast are those of the host and guests and do not necessarily reflect the official policy or position of the Department of the Air Force, the Department of Defense, or the U.S. government.

If you would like to share feedback on the podcast, please submit via [email protected].

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This special episode of The Contracting Experience bids farewell to Maj. Gen. Alice Trevino, Deputy Assistant Secretary for Contracting, Office of the Assistant Secretary of the Air Force for Acquisition, Technology and Logistics. Trevino reflects on her accomplishments, particularly her focus on alignment, prioritization, and simplification, and shares insights on empowering contracting professionals by giving them a seat at the table. She stresses the importance of integration across the Air Force and Space Force and expresses her confidence in her successor, Brig. Gen. Lance French.

Trevino shares invaluable life lessons, including a story about not getting her "dream job" and how that ultimately led to even better opportunities. She emphasizes the importance of flexibility, decision space, and maintaining an open mind in the face of change. She also offers parting words of wisdom, urging listeners to "THINK" before acting – ensuring their actions are True, Helpful, Inspiring, Necessary, and Kind.

Tune in to hear Trevino's reflections on her career, her advice for the next generation of contracting professionals, and her plans for retirement. Discover the insights and experiences that shaped her leadership and left a lasting legacy on the Air Force contracting community.

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This episode of The Contracting Experience dives into the evolving landscape of data utilization within the Air Force, featuring Jon McGugin from the Air Force Materiel Command's Contracting Digital Division and Teresa Frank, the Cost and Economics Division Chief in AFMC's Financial Management Directorate. Jon and Teresa explore the advancements of the Contract Data Specialist position, building on its introduction in Episode #47, and discuss the parallel development of similar data-focused roles in the financial management community. They highlight the strategic importance of leveraging acquisition data for data-driven decisions and discuss the training initiatives supporting these roles. They also touch upon the collaborative spirit fostered through initiatives like the Financial Management Data Analytics Steering Group.

The conversation focuses on how data and technology drive efficiency and improve decision-making. The success of the ULO tool within PMRT showcases linking contracting and finance data. Jon highlights the role of the Digital Acquisition Tools Environment in showcasing and sharing digital tools. They also discuss leveraging NIPRGPT, AcqBot, and the Contracting Robotic Process Automation Bot Warehouse.

Tune in to discover how the Contract Data Specialist and Financial Data Analytics initiatives are reshaping the Air Force's approach to acquisition and financial management. Learn how these data-driven strategies are empowering the workforce, streamlining processes, and ultimately, contributing to a more effective and efficient Air Force. The episode also explores the innovative tools and technologies being leveraged, including AI and RPA, and offers insights into how these advancements are paving the way for a digital transformation across the entire Department of the Air Force.

Digital Tools and Resources (CAC Required):

PMRT: Project Management Resource Tools https://pmrt.cce.af.mil/portal/login

Home of PKnowledge Board, ULO Tool, AFBIT, and more!

ULO – Unliquidated Obligations

AFBIT – Air Force Business Intelligence Tool

DATE: Digital Acquisition Tools Environment https://usaf.dps.mil/sites/AFCC/Centralized_Tools/Lists/Existing%20Tools/NewAll.aspx

Robotic Process Automation (RPA) Warehouse https://usaf.dps.mil/teams/AFMC-Contracting/PK/SitePages/RPA.aspx

NIPRgpt - https://niprgpt.mil/

AcqBot - https://acqbot.niprgpt.mil/

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In this second installment of our conversation with Alexis Bonnell, we explore more practical applications of AI for the acquisition workforce. In this episode, Bonnell demystifies the concept of "prompt engineering," explaining how crafting effective questions is crucial to getting the most out of AI tools.

We also get an inside look at AcqBot, AFRL's AI-powered contract writing assistant. Bonnell discusses how this tool is designed to honor and respect the expertise of acquisition professionals, serving as a collaborative partner to streamline the contract development process.

Finally, Bonnell tackles the challenge of information overload, a reality for everyone in today's fast-paced world. She explains how AI can help us make sense of the massive amount of data we encounter daily, leading to better and faster decision-making.

Tune in for insights on how to embrace AI and leverage its power to navigate the complexities of Air Force acquisition.

The Contracting Experience - Episode 66

In this episode of The Contracting Experience, we sit down with Elizabeth Midkiff and Kori McNabb from the Secretary of the Air Force/Acquisition Policy Division, and Brittany Harris from the Air Force Installation Contracting Center, to discuss the new Commercial Solutions Opening (CSO) Center of Excellence within the Acquisition Toolbox on Air Force Contracting Central.

The CSO Center of Excellence is a one-stop shop for resources and guidance on using CSOs, a solicitation method that allows companies to propose innovative, commercial solutions to meet mission requirements or fill capability gaps. Our guests share their insights and experiences with CSOs, including success stories and best practices, and walk us through the resources available in the Center of Excellence.

Tune in to learn about the benefits of using CSOs, and how the CSO Center of Excellence can help acquisition teams navigate the process and obtain valuable resources and guidance to get the most out of this innovative solicitation method. The conversation also touches on topics such as industry engagement, pricing, and the future of CSOs in the Air Force and Department of Defense.

The CSO Center of Excellence provides a wealth of resources, including template and example documents, best practices and lessons learned, and a team spotlight section that highlights successful CSO implementations. Our guests also discuss the importance of education and training in increasing the use of CSOs and share their vision for the future of the Center of Excellence.

CSO – Commercial Solutions Opening

CoE – Center of Excellence

SAF/AQCP - Secretary of the Air Force/Acquisition Policy Division

AFICC - Air Force Installation Contracting Center

CAC - Common Access Card

R&D - Research and Development

FAR - Federal Acquisition Regulation

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In this episode, we partner with the Small Business Directorate, Air Force Materiel Command, and welcome our Small Business Co-Host, Marcy Bain, as we interview Francine Morris, Director of Government Contracting, Small Business Administration.

Morris helps us understand the basics of our small business programs, SBA resources available to both the government and small businesses, and the type of work that she is doing every day in her role to help all in the acquisition world meet our mission while also encouraging maximum opportunity for small businesses.

Tune in to learn about the Small Business Administration, the various small business programs, the streamlined certification process for small businesses, some myth-busting, and a plethora of resources available for both government and small businesses.

SBA – Small Business Administration

DoD – Department of Defense

AFICC – Air Force Installation Contracting Center

PCR – Procurement Center Representatives

CMR – Commercial Market Representatives

HubZone – Historically Underutilized Business Zone

8(a) Business Development Program- Federal contracting and training program for experienced small business owners who are socially and economically disadvantaged

RFP – Request for Proposal

RFI – Request for Information

SOW – Statement of Work

PWS – Performance Work Statement

SBIR – Small Business Innovation Research

GDP – Gross Domestic Product

Additional SBA Resources:

1. SBA Website: https://www.sba.gov/ Includes market research and competitive advantage tips, writing business plans, calculating start up cost, and a road map to launching your business.

2. SCORE Business Mentoring: Connect with an expert through the nation's largest network of small business mentors. https://www.sba.gov/local-assistance/resource-partners/score-business-mentoring

3. Office of Small Business Development Centers: The Office of Small Business Development Centers promotes entrepreneurship and small business growth through its national network of centers. https://www.sba.gov/about-sba/sba-locations/headquarters-offices/office-small-business-development-centers

4. APEX Accelerators: APEX Accelerators (formerly known as Procurement Technical Assistance Centers) provide technical assistance to businesses interested in selling products or services to federal, state, and local governments. https://www.sba.gov/local-assistance/federal-contracting-assistance#id-apex-accelerators

5. First Wednesday Training for federal and DoD contracting and program offices personnel, which will provide education on the latest SBA programs, which is crucial in disseminating information and regulatory guidance to prospective small businesses that are desired to do business with the federal government. POC: [email protected]

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In this episode, we sit down with Sara Leslie and Nate Armstrong, Co-Chairs of the CHANGE organization at Wright-Patterson Air Force Base, Ohio, as well as Josh Beitel, one of the advisors to the organization. They share their insights and experiences leading the organization and discuss the benefits and opportunities that CHANGE provides to contracting trainees.

The conversation covers a range of topics, including the organization's activities, such as networking events, community service and professional development opportunities. Our guests also share their thoughts on the importance of feedback, leadership development and employee retention in the contracting workforce.

Tune in to learn about the CHANGE organization, its mission and goals, and the importance of community and connection in the contracting workforce. The conversation also touches on topics such as employee retention, feedback and leadership development.

CHANGE - The Community Helping through Action and Networking toward the Greatness of our Environment.

AFLCMC – Air Force Life Cycle Management Center

PKX – Human Resources Division

***This podcast episode and the mention of non-federal entities does not constitute or imply official endorsement on behalf of the U.S. Department of the Air Force or Department of Defense. The Department of the Air Force does not endorse any non-federal entities, companies, products, or services. The views expressed within this podcast are those of the host and guests and do not necessarily reflect the official policy or position of the Department of the Air Force, the Department of Defense, or the U.S. government.

In this episode of The Contracting Experience, we are joined by Tony Everidge, Executive Director, Air Force Installation Contracting Center, Wright-Patterson Air Force Base, Ohio, where he helps lead a team of over 750 acquisition professionals who manage a $55 billion contract portfolio.

Tune in as Everidge shares his insights, drawing on his days of playing collegiate and semi-professional basketball. He discusses how those experiences taught him valuable life lessons—like teamwork, commitment, and accountability—that have helped shape his professional career. Everidge demonstrates that contracting truly is a team sport by using various sports analogies to demonstrate the importance of teamwork, accountability, feedback, personal development, game-planning, resilience, and collaboration in government contracting.

This episode is packed with actionable advice for contracting professionals looking to enhance their approach to teamwork and accountability. Don't miss Everidge's "halftime speech" at the end of the episode, where he rallies contracting professionals to stay motivated and committed to the mission, regardless of their role in the larger Air Force team.

AFICC – Air Force Installation Contracting Center

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In this episode, we are joined by Capt. Ariel Parker and Senior Master Sgt. Ryan Ledford, two Air Force contracting professionals fresh off their fellowships in the Education with Industry (EWI) program. Parker and Ledford discuss their impactful experiences working with a start-up company and a non-profit tech accelerator. They offer insights into how their time with industry can benefit contracting professionals and provide practical lessons that listeners can apply in their daily work.

Tune in to hear how Parker and Ledford plan to implement these lessons in their respective roles and how they aim to be agents of change within the Air Force contracting community. This episode offers valuable takeaways for any acquisition professional looking to strengthen their collaboration with industry and improve their contracting strategies.

***This podcast episode and the mention of non-federal entities does not constitute or imply official endorsement on behalf of the U.S. Department of the Air Force or Department of Defense. The Department of the Air Force does not endorse any non-federal entities, companies, products, or services. The views expressed within this podcast are those of the host and guests and do not necessarily reflect the official policy or position of the Department of the Air Force, the Department of Defense, or the U.S. government.

EWI – Education with Industry

Anduril – Anduril Industries

CCTI – The Catalyst Campus for Technology & Innovation

AFI 36-2639 – Air Force Instruction for Education with Industry

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