Ami editor James Lancaster talks to Kai Hattendorf, CEO of UFI, the global association of the exhibitions industry, about the meeting industry's efforts to combat climate change.

See omnystudio.com/listener for privacy information.

Nienke van der Malen, CEO of Conferli, talks AMI Editor James Lancaster through research which shows associations are being more proactive when it comes to choosing where to meet.

1:30 ‘Headache’, ‘time-consuming’, ‘complex’ – these are the words you hear when you talk to associations about the tender process.

2:51 In most cases there is no standard tender process in place.

4:27 Only 30 per cent of associations require a local host.

5:10 There’s been a switch. Associations are now proactively approaching destinations

5:40 There’s been a huge switch from destination branding to eco-system branding

8:00 Associations see hybrid as two different tenders – and they don’t like it!

11:20 We have a long way to go communicating what we can do

13:50: Nowadays the bidding process is still very political

18:10: I remember losing a bid to another city where the president had proposed to his wife!

See omnystudio.com/listener for privacy information.

AMI editor James Lancaster talks to Loren Edelstein, VP Content Director at Northstar Meetings Group, about how Roe v Wade could affect where associations choose to meet.

See omnystudio.com/listener for privacy information.

1:35 We got carried away with all the money that was going into event technology.

4:30 (But) virtual will play an incredibly important role through this decade.

9:07 There's still a big role for innovation and doing things differently.

11:47 Hybrid isn't the answer to any of the big problems facing meeting planners. 

19:09 So many people were so bad at doing virtual that they're not going back. 

25:00 We would miss something as a species if we didn't meet, but we got to complete redesign our events so they're much more sustainable.

27:18 Look at the content you want to cover and if it's only going to take two days just run it for two days, not three days because that's what you did last year.

30:30 There are lots of histories of people who have marched into extinction. The difference now is we know what we're doing.

35:20 We ran a meat-free conference for two days and not only did no one criticise. No one noticed

See omnystudio.com/listener for privacy information.

‘The ship is not safe in harbour. There is no harbour’ – 2:15

‘Innovation is a mental framework’ – 5:00

‘At its core innovation is the most enjoyable thing to do’ – 8:00pm

‘Perfectionism is an override of our natural state’ 11:20pm

‘We need 50 per cent contemplation 50 per cent execution’ – 15:00

‘Most technology is completely underleveraged’ – 18:50

‘Be the forbearers of vulnerability’ 22:00

See omnystudio.com/listener for privacy information.

1:30 For most events, Covid is effectively over. We’ve decided that we simply have to get going.

6:05 There a desire to reengineer meetings and make them as impactful as possible. I think that’s the great thing to come out of this.

6:20 The association being formed now would never dream of describing themselves as associations.

9:28 Once you have remote organisations there is a real need for face-to-face meetings.

12:24: I don’t really believe in hybrid events…as such.

15:20 Smart associations are being much more careful about how they run their online meetings. They’re not chasing numbers. They’re happier with smaller audiences.

16:30: We’re heading into an era where we’re going to have to justify every tonne of carbon we generate. So, we have to become much better at expressing the purpose of the meeting.

21:38: It’s untenable not to take action against official Russian organisations at the moment, but leaving the door open for individual Russian academics is really important.

23:49:  I worry that there are big trends towards moving into separate blocks, which will stop scientific flow. We are dealing with issues that don’t respect national borders.

25:20: If you’re booking up association meetings three-five years in advance. 10 per cent inflation is a monster. Even a year out it can destroy your bottom line.

27:00 If you’re in the meeting business all you can do is concentrate on what you do and not worry about the rest. There are going to be winners. There are going to be losers.

See omnystudio.com/listener for privacy information.

“People aren’t just a segment in your marketing strategy”

“We tend to get stuck at diversity. Equity and inclusion are the hard parts.”

“People want to be included, but no one wants to feel tokenized.”

“Associations need someone thinking about this all the time.”

“Associations are very meticulous about letting their attendees know their event is Covid safe, they should also let people know they will feel safe and included.”

“You have to be consistent and across the board. DEI is not a one-off.”

“We’re somewhere between the beginning and the middle on DEI.”

“We all have certain privileges that we want to hold on to and we have to be cognizant of that.”

See omnystudio.com/listener for privacy information.

1:34: We have opened up to international associations

2:42: Things are looking better. Europe is opening up. But we all need to change our business models. We can't rely on congress income.

3:30: Everyone is thinking about diversifying their income.

4:44 The world has changed. I'd be surprised if associations went back to the old ways.

6:10 To say associations are slow is an unfair stereotype, if you've seen how quickly and creatively they adapted during the pandemic.

10:00 There are times when association executives need to talk CEO to CEO not CEO to their boards. And that's a great opportunity we have at AC Forum.

14:00 There seem to be a lot more women working in associations than men. I don't know why, but they are doing a great job!

16:00 But it's important if you are having a panel or webinar to have a diversity in your speakers and that's something we always try to achieve.

See omnystudio.com/listener for privacy information.

1:14 There is a craving to get back to face-to-face. None of our clients liked hybrid.

4:45 Associations who already had online communities thrived during the pandemic.

8:26 Associations have been too rigid in the way they protect membership.

14:00 Online communities are simple and not exorbitant. People forget they have to be managed.

16:00 The model of having a standalone conference where people sit and nod along quietly to someone on stage needs a revamp if we still expect people to travel.

21:50 The more someone in your community is engaged the more loyal they will be.

22:50 Be flexible. Be open to change. Be more…modern.

See omnystudio.com/listener for privacy information.

2:40 Associations must have a value-added proposition year-round, that’s what the pandemic taught us.

03:27 Many associations are old-fashioned and proud of it.

4:40  Associations are the guardians of a tremendous amount of specific sector knowledge – they should leverage it.

5:08 There are individuals teaching stuff on YouTube who get more views than many associations do in ten years. Associations are probably sitting on raw talent

09:45 Digital meetings tech is still embryonic. Compared to the industry in general it’s tiny.

11:25 An equilibrium will replace the ridiculous false dichotomy of digital versus face-to-face

14:50 The planners who have an existential angst towards technology shouldn’t be fearful. They will learn to use it as and when it suits them. It will just expand the scope of their work.

22:28 We should resist the norm that new technological discoveries are immediately usurped by a very small cabal of people with almost absolute control.

31:30 The people developing the metaverse don’t know what it is.

See omnystudio.com/listener for privacy information.