The Flashquotes Podcast

By flashquotes

The Flashquotes Podcast | Insights for Modern Caterers 🎙️ Explore the intersection of technology and event catering. Expert interviews, business tips, and behind-the-scenes stories. Subscribe for new... more

· Business

5

99 ratings

Download on the App Store

Download on the App Store

Get it on Google Play

FAQs about The Flashquotes Podcast:

How many episodes does The Flashquotes Podcast have?

The podcast currently has 47 episodes available.

The Flashquotes Podcast episodes:

February 06, 2026How to Find the Perfect Business Partner with Ashtin (Her Espresso)
Scaling a catering business is hard—doing it alone is even harder. In this episode of the Flashquotes Podcast, we sit down with Ashtin Billhardt, owner of Her Espresso in Jacksonville, FL, to talk about the reality of mobile coffee catering and the strategic moves that help businesses grow.

Ashtin shares her journey from farmers markets to high-end private catering, her viral TikTok moment that taught her resilience, and most importantly, her experience merging businesses. If you’ve ever wondered if you should bring on a business partner to help you scale, this episode is a must-watch. We dive deep into what makes a partnership work, how to find your "village," and why sometimes the best way to grow is to join forces.

In this episode, we cover:
00:00:00 Welcome + Meet Ashtin from Her Espresso
00:04:12 The Grinder Breaks at a Huge Event (Viral Moment)
00:06:12 How the TikTok Hit 500K Views
00:08:00 Starting a Coffee Cart With Only 2 Weeks’ Experience
00:10:00 Coffee Flights Go Viral + Line Out the Door
00:17:25 Crazy Creative Drinks (Taylor Swift + Themed Menus)
00:18:26 Finding the Right Business Partner
00:20:00 Building a Team + Stepping Back From Solo Events
00:39:17 Why You Shouldn’t Build Your Own Coffee Cart
00:42:27 Vision for 2026: Two Carts, Two Setups, Real Scale

🔗 Connect with Ashtin & Her Espresso
Website: https://www.herespresso.com/
Instagram: @herespresso
TikTok: @herespresso_

Ashtin’s viral video:
https://www.tiktok.com/@herespresso_/video/7586339186563730702

🚀 READY TO GROW? Subscribe for more tips on scaling your mobile service business!

Want to learn more about how Flashquotes can help you book more?

Book a free call with us:
https://go.flashquotes.com/demoashtin

🎤 Level 5 Live Conference
Join top mobile event operators, caterers, and founders for live strategy, systems, and real-world growth playbooks at our summer conference:
https://go.flashquotes.com/L5Lashtin

Follow Us
Instagram: @FlashquotesHQ
TikTok: @FlashquotesHQ

🎙️ The Flashquotes Podcast brings you insights for modern caterers, exploring the intersection of technology, business strategy, and event catering.
...more
56min
January 30, 202646. The Magic Number That Gets You to $100k
How to hit $100K in 2026 with your mobile bar, photo booth, ice cream cart, or event rental business.
Free revenue calculator inside 👉 https://go.flashquotes.com/100k

Stop guessing and start planning. If you run a mobile service business and you're just "winging it" with your calendar, you're leaving money on the table.

I’m breaking down the exact math you need to hit your first (or next) $100,000 year. We call this "Calendar Magic" - a simple framework to reverse-engineer your revenue goals so you know exactly how many events you need to book.

In this episode, you’ll learn:
Why "booking as many events as possible" is a trap
How to calculate your "Magic Number" for daily revenue
The 3-step formula to predict your 2026 income
How to use my free spreadsheet to plan your year in minutes
⏱️ TIMESTAMPS
00:00 - The "Calendar Magic" Concept
01:45 - Why Mobile Biz Owners Fail at Planning
04:12 - Step 1: Defining Your Available Days
07:30 - Step 2: Determining Your Average Ticket Price
10:15 - Step 3: The "Magic Math" for $100k
14:20 - Live Demo: Using the 100k Calculator
18:45 - How to Adjust if You're Off Track
21:30 - Final Thoughts & Download Info

🚀 READY TO GROW? Subscribe for more tips on scaling your mobile service business!

Want to learn more about how Flashquotes can help you book more?

Book a free call with us:
https://go.flashquotes.com/demo100kyear

🎤 Level 5 Live Conference
Join top mobile event operators, caterers, and founders for live strategy, systems, and real-world growth playbooks at our summer conference:
https://go.flashquotes.com/l5l-100kyear
Follow Us
Instagram: @FlashquotesHQ
TikTok: @FlashquotesHQ

#MobileBusiness #SmallBusinessTips #RevenuePlanning #EventBusiness #Flashquotes
...more
24min
January 23, 2026 45. The Secret to Serving Big Events, the Truth About Weddings, and Tips for Long Term Growth (Q+A)
In this audience Q+A episode, the Flashquotes team answers real questions from mobile coffee and catering operators about quoting larger events, avoiding service bottlenecks, and adjusting menus to increase speed without sacrificing quality.
We break down how to think in drinks per hour, when one cart can handle 200 guests, why adding staff doesn’t always increase output, and how service duration and event type completely change pricing decisions.
The conversation also covers how to present multiple quote options, turn one successful event into recurring business, and where outbound efforts actually pay off if you want more consistent, predictable bookings.
If you’re booking bigger events or feeling unsure how to price them clearly, this episode gives you practical frameworks you can apply immediately.

🔑 Topics Covered
• Event capacity planning for large guest counts
• Drinks-per-hour frameworks for quoting
• Speed bottlenecks and equipment limits
• Menu strategies for high-volume events
• Pricing tradeoffs and client expectations
• Recurring clients and outbound growth

⏱️ Timestamps
00:00 – Welcome to the Flashquotes Podcast
01:10 – Audience Q+A format and community questions
02:00 – Capacity planning for a 200-person event
04:15 – Drinks-per-hour as the core planning metric
06:05 – Why adding baristas doesn’t double output
07:45 – Speed bottlenecks and espresso machine limits
09:30 – Menu adjustments to increase throughput
12:30 – When one cart is enough vs when it’s not
14:20 – Why shorter events can cost more
16:30 – Coaching clients on speed vs value
19:30 – Conferences, rush windows, and long lines
21:45 – Presenting multiple quotes to help clients decide
23:45 – How do you turn big events into recurring clients?
26:00 – First-event experience and follow-ups
28:30 – The “three bookings” idea
32:30 – If you’re doing outbound, where should you focus?
35:00 – Corporate clients vs weddings
38:00 – Offices, planners, and who actually controls the budget
41:15 – Why corporate bookings scale better long-term
44:30 – Seasonality, weekdays, and revenue stability
49:30 – Lessons learned from large events
52:00 – Building robustness into equipment and systems
56:30 – Final takeaways and wrap-up

Want to learn more about how Flashquotes can help you book more?
Book a free call with us:
https://go.flashquotes.com/janqa

🎤 Level 5 Live Conference
Join top mobile event operators, caterers, and founders for live strategy, systems, and real-world growth playbooks at our summer conference:
https://go.flashquotes.com/level5-christian

🎓 Claim our Free Masterclass for Mobile Cart Businesses
https://go.flashquotes.com/masterclass-janqa

Follow Us
Instagram: @FlashquotesHQ
TikTok: @FlashquotesHQ

👍 Like and comment if you’re building or scaling a catering business
📩 Subscribe for weekly episodes on systems, sales, and growth for mobile event businesses

...more
58min
January 16, 202644. How to Tell If You’re Overpriced or Underpriced in 30 Seconds with Christian Lynch
Most coffee cart owners are guessing when it comes to pricing. But Christian Lynch from Phase Two Coffee explains how your booking percentage alone can instantly tell you whether you’re charging too much or leaving money on the table.
In this episode, we break down real booking rate benchmarks, why “selling out of your own wallet” keeps businesses small, and how knowing your numbers gives you confidence when quoting, selling, and scaling.
If you’ve ever wondered:
“Am I underpriced or overpriced?”
“Why am I booking a lot but still stressed?”
“When should I actually raise prices?”
This episode gives you a clear, numbers-based framework you can apply today.

⏱️ Timestamps
00:00 Why pricing confusion keeps businesses stuck
02:26 Meet Christian Lynch (Phase Two Coffee)
03:07 The meaning behind “Phase Two” and positioning your brand
05:17 From mowing lawns to building a coffee business
06:14 Why working for free saved him hundreds of thousands
12:10 Transitioning from side hustle to full-time
18:45 Setting revenue targets and knowing your numbers
26:40 Common mistakes Christian sees in coffee cart owners
31:10 Selling out of your own wallet
39:21 Why cheap pricing attracts the wrong clients
41:03 The simple 3-part pricing framework
43:35 How to actually use slow season correctly
48:10 Why fast quotes increase trust and conversions
53:11 Using metrics instead of gut feelings
54:03 Booking rate benchmarks (underpriced vs overpriced)
58:40 Why high booking rates can be a warning sign
1:04:47 Going all-in and leaving side hustles behind
1:12:45 Trust, branding, and standing out long-term
1:17:46 Final thoughts and takeaways

Want to learn more about how Flashquotes can help you book more?
Book a free call with us:
https://go.flashquotes.com/demo-christian

🎤 Level 5 Live Conference
Join top mobile event operators, caterers, and founders for live strategy, systems, and real-world growth playbooks at our summer conference:
https://go.flashquotes.com/level5-christian

🎓 Claim our Free Masterclass for Mobile Cart Businesses
https://go.flashquotes.com/masterclass-christian
Follow Us
Instagram: @FlashquotesHQ
TikTok: @FlashquotesHQ

👍 Like and comment if you’re building or scaling a catering business
📩 Subscribe for weekly episodes on systems, sales, and growth for mobile event businesses
...more
1h 18min
January 12, 202643. Why Valor Coffee Almost Quit Catering…Then This Changed Everything!
They almost shut down their catering program.
Events were stressful. Growth felt capped. Every booking added more chaos instead of momentum.
Then one shift changed everything.
In this episode, the Valor Coffee team breaks down how they rebuilt their catering operation from the ground up and scaled from just a few events a month to 30+ using systems, people, and recurring corporate clients.

In this episode, you’ll learn:
Why catering felt unscalable before it finally clicked
The systems that turned chaos into consistency
How to design a coffee cart operation that actually scales
The people decisions that unlocked growth
Why catering can outperform cafes when done right

⏱️ Timestamps
0:00 FlashQuotes podcast intro + guest introductions
1:40 Why Valor revisited catering in 2025
3:17 Is coffee catering viable as a standalone business?
4:14 Why early catering felt chaotic and unscalable
6:45 Joey’s transition from barista to catering operator
12:53 Learning systems, CRMs, and managing growth
15:40 Where Valor is headed in the future
26:17 Growing from ~3 events/month to 30+
36:52 Recurring corporate clients and predictable revenue
50:52 How systems like FlashQuotes support scale

Want to learn more about how Flashquotes can help you book more?
Book a free call with us:
https://go.flashquotes.com/demo-valor

🎤 Level 5 Live Conference
Join top mobile event operators, caterers, and founders for live strategy, systems, and real-world growth playbooks at our summer conference:
https://go.flashquotes.com/L5L-Valor

🎓 Claim our Free Masterclass for Mobile Cart Businesses
https://go.flashquotes.com/masterclass-valor

Follow Us
Instagram: @FlashquotesHQ
TikTok: @FlashquotesHQ

Follow Valor
https://www.youtube.com/@valor.coffee

👍 Like and comment if you’re building or scaling a catering business
📩 Subscribe for weekly episodes on systems, sales, and growth for mobile event businesses
...more
1h 4min
January 02, 2026 42. The Top Tips from Our 2025 Guests in One Episode
This episode pulls together the moments our guests kept circling back to in 2025.
The pain points.
The breakthroughs.
The systems that finally made things feel lighter.
If you run a mobile event business, this is the condensed version of a full year of real conversations.
⸻
⏱️ Timestamps
00:00 Jenna on Systems
3:25 Kent on Seo
7:52 Steven on Growth
11:55 Melisa on Scaling
16:23 Cynthia on Pitching
21:16 Dan on Letting Go of Control
26:31 Brandon on Transportation
31:03 Nikki on Training
34:43 Colin on Going Full Time
36:48 Michael on Hospitality
40:30 Noah on Mentorship
44:27 Kalli on Resilience

⸻

➡️ Start booking events faster with instant quotes:
https://go.flashquotes.com/2025demo

➡️ Claim our free Masterclass to learn from a multi 7 figure coffee cart owner:
https://go.flashquotes.com/2025

➡️ Join our conference for mobile cart businesses in 2026:
https://go.flashquotes.com/2025L5L

➡️ Join the Mobile Catering Accelerator:
https://www.skool.com/mobile-catering-accelerator/about

📸 Instagram: @FlashquotesHQ
🐦 Twitter: @FlashquotesHQ
🎧 New episodes every Friday

...more
47min
December 19, 2025 41. From $500 to $22,000 Months: The Pivots That Finally Worked for Brandon (Poor Boy Coffee)
Subscribe for new episodes every Friday!

In this episode, we sit down with Brandon Sardi from Poor Boy Coffee to unpack the real story behind building a coffee business from the ground up. Brandon started with just $500, documented everything on Instagram, grew to over 60,000 followers, and still struggled to turn attention into consistent revenue.
We break down the pivots that didn’t work, the ones that finally did, and the hard lessons Brandon learned along the way. From pop ups and roasting to coffee carts, SEO, and paid ads, this conversation is a raw look at what actually drives bookings for mobile event businesses.
If you have ever wondered why your social media following is not converting, how to pivot without burning everything down, or what systems matter most once leads finally start coming in, this episode is for you.
Whether you run a coffee cart, mobile bar, photo booth, or any event based business, this is a masterclass in turning hustle into something sustainable.

➡️ Start booking events faster with instant quotes:
https://go.flashquotes.com/poorboy-demo

➡️ Claim our free Masterclass to learn from a multi 7 figure coffee cart owner:
https://go.flashquotes.com/poorboy-masterclass

➡️ Join our conference for mobile cart businesses in 2026:
https://go.flashquotes.com/poorboy-L5L

📸 Instagram: @FlashquotesHQ
🐦 Twitter: @FlashquotesHQ

⸻
⏱️ Timestamps
00:00 Introduction and meeting Poor Boy Coffee
01:30 Starting a coffee business with $500
03:40 Growing to 60,000 followers and the illusion of traction
06:20 Why Instagram did not convert to catering sales
09:10 Early pop ups, cold brew only menus, and bootstrapping
12:40 The residency pop up phase and early momentum
15:30 Losing the space and being forced to pivot
18:10 Launching whole bean coffee and why sales dropped
21:40 Why transparency and documenting the journey worked online
25:10 Why opening a coffee shop did not make sense yet
28:30 Discovering coffee carts as a real business model
32:10 Getting the first catering leads and early mistakes
35:40 Learning SEO and ranking for coffee catering on Google
39:30 Switching from forms to instant quotes with FlashQuotes
42:10 Running Google Ads and hiring SEO support
45:30 Hitting a $22,000 month and what actually drove it
49:20 Lessons for anyone stuck between content and cash
52:00 Final advice on pivoting without quitting
⸻

🔑 Key Takeaways
• Why followers do not equal bookings
• How SEO quietly outperforms social media for catering
• The pivot stack most mobile businesses go through
• When coffee carts start making real money
• Why systems matter more than hype once leads show up
If this episode helped you, make sure to subscribe, leave a review, and share it with another event pro who is in the messy middle of building their business.

...more
47min
December 12, 2025 40. Breaking Into Your Local Market with Dan Possehl (Vim Coffee Catering)
In this episode, we sit down with Dan Possehl from Vim Coffee Catering to break down what it actually takes to launch and scale a mobile event catering business in one of the hardest cities in the country: Las Vegas.
Dan didn’t start with industry connections, preferred vendor status, or deep pockets. He started by saying yes, losing money, navigating brutal health department rules, getting events canceled last minute, and learning how Vegas really works behind the scenes.

If you run a coffee cart, mobile bar, photo booth, or event-based business and want to expand into tougher markets or new cities, this episode is packed with real, hard-earned lessons you won’t hear anywhere else.

We talk about breaking into gatekept venues, managing cash flow with net 30 and net 60 payments, staffing for massive convention swings, and why building in the hardest city can make every other city feel easy.
Whether you are just getting started or already scaling, this is an honest look at growth under pressure and what actually moves the needle.

🔗 Links & Resources

FREE Coffee Cart Masterclass
https://go.flashquotes.com/danvimmasterclass

Level 5 Live — The Mobile Catering Growth Conference
https://go.flashquotes.com/danvimlevel5

Mobile Catering Accelerator (Free)
https://www.skool.com/mobile-catering-accelerator/about

FlashQuotes Growth Guide
https://www.flashquotes.com/growth-guide

Follow Us
Instagram: @FlashquotesHQ
TikTok: @FlashquotesHQ

⸻
⏱️ Timestamps
00:00 Why Vegas is one of the hardest cities for mobile catering
01:30 From barista to business owner
03:45 Launching a business in a city you do not live in
06:10 Health department setbacks and expensive early mistakes
09:00 Losing booked events and learning the Vegas gatekeeping game
12:45 Saying yes when it feels impossible
15:30 Cash flow reality with net 30 and net 60 payments
18:40 Staffing swings and managing convention volume
22:30 Buying equipment before you are ready
26:15 Why building in the hardest market makes you better
30:10 Team building and trusting people early
34:00 When automation becomes non-negotiable
38:20 Lessons for operators expanding to new cities
42:00 Final advice for mobile event business owners
⸻

🔑 Key Takeaways
• Why Vegas operates differently than almost any other market
• How to break into gatekept venues without connections
• The hidden cash flow challenges of large events
• Why saying yes early can accelerate learning and growth
• How systems and automation support scale before burnout
...more
1h 7min
December 05, 2025 39. How Top Mobile Carts Survive December Without Breakdowns
Want a copy of the report Justin mentions in this episode? Grab it for free here:
https://go.flashquotes.com/ep35eventreport

This week, Justin pulls back the curtain on what it actually takes to run a 7-figure mobile cart business during the busiest stretch of the year. From winterizing equipment to preventing breakdowns, managing 60 carts across multiple cities, and keeping baristas safe in snow and ice, this episode is a masterclass in operational excellence.

If you want to see the exact warehouse setup, backup systems, load-in workflow, and cart build Justin uses, watch the full FREE masterclass here:
➡️ https://go.flashquotes.com/masterclass-busyseasonep

And if you want to learn from Justin, Zach, and Daniel in person, don’t miss our annual industry conference Level 5 Live — a full day of hands-on strategy sessions, community, and deep-dive workshops for mobile event pros looking to scale.
➡️ https://go.flashquotes.com/ep35l5l

⏱️ Timestamps
00:00 Welcome + December kickoff
01:05 Justin’s Christmas cocktail + holiday vibes
02:12 Shifting into peak-season operations
03:09 How Goodhart preps for the busiest 3 weeks of the year
04:30 Winter cities: snow, ice, and barista safety upgrades
04:34 The $45 tool that prevents thousands in lost bookings
13:17 Inside the event report: payroll, checklists, damage tracking
18:51 Service start-time verification + thermometer photos
23:19 Training 20 new baristas for holiday season
26:46 How the Google review bonus works
34:45 How Justin oversees warehouses in cities he doesn’t live in
35:21 Solving late event-report submissions with automation
41:58 Client sentiment: why tone at the event matters
42:40 The future of the event report inside FlashQuotes
45:44 LEVEL 5 LIVE conference announcement
48:16 Final thoughts + guest requests

🔗 Links & Resources

Book a Free Demo Call with Justin
https://go.flashquotes.com/demo

FREE Coffee Cart Masterclass
https://go.flashquotes.com/masterclass-busyseasonep

Level 5 Live — The Mobile Catering Growth Conference
https://go.flashquotes.com/ep35l5l

Mobile Catering Accelerator (Free)
https://www.skool.com/mobile-catering-accelerator/about

FlashQuotes Growth Guide
https://www.flashquotes.com/software-tools

Follow Us
Instagram: @FlashquotesHQ
TikTok: @FlashquotesHQ
...more
49min
November 28, 2025 38. Cynthia (Always Kind) Shares Her Winning Social Media Strategy
In this episode, Cynthia from Always Kind Co returns to break down exactly how she used social media to grow her mobile cart business, land high value contracts, and build a brand people trust. We cover her 10K TikTok sprint, the posting mindset that actually works, how clients find her through AI and reverse image searches, and why social proof is now part of the sales funnel for every cart business.
We also talk through her move into a new warehouse, her pricing strategy, and what it looks like to shift from high ticket events to volume once your operations scale. Whether you run a coffee cart, mobile bar, photo booth, or dessert cart, this episode is packed with practical insights you can apply immediately.
⸻
Timestamps
00:00 Intro
00:42 Why Always Kind Co is growing fast
01:16 Moving into a new warehouse and what changes next
02:23 When you know it is time to level up your space
03:13 How Cynthia grew from a tap cart to multiple setups
03:57 The pricing rule she used to raise rates confidently
05:06 Why chaos is a sign of growth
07:08 Planning the perfect warehouse layout
08:25 What to look for when signing a warehouse lease
10:18 Terms, red flags, and negotiation tips
13:00 How Cynthia discovered annual contracts
14:44 The value of retention and recurring bookings
15:21 Why social media is her number one trust builder
16:07 Clients finding her through TikTok and even ChatGPT
17:16 How she hits 10K followers every time
18:45 Posting without overthinking
19:51 Why trolls are actually good for your business
20:10 Instagram vs TikTok strategy
21:09 Why stories are her secret content engine
21:26 How she built a loyal audience who shares her content
⸻
Links
🎥 Free Full Coffee Cart Masterclass:
https://www.skool.com/mobile-catering-accelerator/about
💚 Try flashquotes free today and turn your website into an instant booking machine:
https://www.flashquotes.com
📸 Instagram: @FlashquotesHQ
🐦 Twitter: @FlashquotesHQ

...more
46min

FAQs about The Flashquotes Podcast:

How many episodes does The Flashquotes Podcast have?

The podcast currently has 47 episodes available.