The Paul Minors Podcast: Productivity, Business & Self-Improvement

Documenting your processes not only helps to improve your efficiency but it’s necessary if you ever plan to scale your business.

By having a checklist or notes on how to complete a specific task, you can get the work done quicker as you don't have to remind yourself of the process each time. And you’re less likely to miss an important step that could set you back later.

I’ve also learned that in order to remove myself as the bottleneck so I can grow my business, I need to have good documentation in place so whoever is doing the work can do everything I need to the standards I require. Or if someone new starts doing this task, they can learn the new process quickly.

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Intro/Outro Music: "Synthia" by Scott & Brendo

When I created my personal website back in 2014 like most new businesses, I thought to myself, ‘What should my logo be?’ I really didn’t give it too much thought at the time and that’s kind of the point of this story...

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Intro/Outro Music: "Synthia" by Scott & Brendo

If you’ve ever heard the story or seen the Tom Hanks movie about Apollo 13, you may remember that the crew almost didn’t make it. After a routine procedure led to the explosion of one of the ship's oxygen tanks, the crew had to shut down almost all systems on the ship in order to preserve power which they would need to reenter the earth's atmosphere and land safely. This meant turning off their guidance computer, waste management systems and even the ship's heating system.

This story is a good analogy that helps you understand how to prioritise your time.

Show notes (please leave me a comment with your questions and feedback) » https://paulminors.com/278

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Intro/Outro Music: "Synthia" by Scott & Brendo

I often get asked about the different tools I use to run my business. Here are the main tools I’m currently using as of March 2023.

Show notes (please leave me a comment with your questions and feedback) » https://paulminors.com/277

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Intro/Outro Music: "Synthia" by Scott & Brendo

One of the most important contributing factors to a successful client engagement is how you manage expectations. When you’re just getting started in the consulting or freelancing world, it’s tempting to tell the client what they want to hear in order to win a job. I’ve learned it’s better not to over-promise and instead be as realistic as possible with respect to the client's expectations.

Show notes (please leave me a comment with your questions and feedback) » https://paulminors.com/276

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Intro/Outro Music: "Synthia" by Scott & Brendo

Since 2015, the bulk of my company's revenue has come from consulting services and fees earned as a software partner. One of the great things about being a software partner is that you can earn an income from multiple revenue streams so you’re not reliant on just one source of income. In this post, I’d like to explain how a software partner like me makes money.

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Intro/Outro Music: "Synthia" by Scott & Brendo

Are you a serial multitasker? Do you pride yourself on being able to juggle multiple projects at once? If so, it's time to rethink your approach. The truth is, multitasking is a productivity myth. In fact, trying to do too many things at once can actually be detrimental to your overall productivity. So why is multitasking a productivity myth, and what should you be doing instead? Let's take a closer look.

Side-Note: As a bit of an experiment, this post was mostly written by ChatGPT and edited by me (here are the requests I used). Let me know what you think in the comments below!

Show notes (please leave me a comment with your questions and feedback) » https://paulminors.com/274

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Intro/Outro Music: "Synthia" by Scott & Brendo

I usually get approached by people who need help with one of three tools: Asana, Pipedrive or Zapier. And because I offer support for a project management tool like Asana, I often get asked if I can help with similar apps like ClickUp or Trello. People tell me all the time that I could grow my business if I offered more services. But I find it very beneficial to offer fewer services and to offer the best support we can for that particular tool.

Show notes (please leave me a comment with your questions and feedback) » https://paulminors.com/273

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Intro/Outro Music: "Synthia" by Scott & Brendo

I strongly believe that better communicators are more likely to get what they want. Whether that’s closing a sale, convincing someone to adopt your idea or sharing advice with someone.

We’re communicating all the time; via email, instant messaging apps, phone calls, Zoom, social media posts and of course, in-person discussions. Everyone needs to communicate and should be trying to hone this skill.

With this in mind, here are 5 tips that have helped me to communicate more effectively with clients and colleagues in my business.

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Intro/Outro Music: "Synthia" by Scott & Brendo

It’s that time of year again when we set goals for the new year. And it’s important to have well-defined goals with specific outcomes you can measure (i.e. SMART goals: Specific, measurable, achievable, realistic, timely). I’ve set some goals for the year. But personally, I find it more useful to have a ‘focus’ for the year.

Where a goal defines a specific outcome you’re trying to achieve. A focus is more general and higher-level. A focus defines the overarching theme or area you’d like to improve on.

Show notes (please leave me a comment with your questions and feedback) » https://paulminors.com/271

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Intro/Outro Music: "Synthia" by Scott & Brendo