In this episode of the Setting Up for Success series, Mary and Kim talk about documentation! Love it or hate it, your documentation system can either drain your time or save it. Mary and Kim walk listeners through how they’ve simplified their approach to notes while still meeting all the necessary requirements—and keeping parents in the loop.

They share how their practice uses Simple Practice, a digital EMR system they love for its features and flexibility. But instead of typing up detailed SOAP notes after every session, they often use a paper-based daily note that doubles as a parent-friendly handout. It’s quick to fill out, easy for families to read, and can be uploaded to the EMR with a simple photo. Bonus? Parents get instant feedback in their child’s folder.

Mary and Kim emphasize that clarity and purpose are more important than long, wordy notes. Their paper system includes the goals for each session, progress percentages, and homework suggestions—so everyone’s on the same page. For more formal reassessments or complex cases (like medically fragile kids), they switch back to the digital templates in Simple Practice to keep collaborating teams informed and organized.

They also explain how their paper notes are helpful for teacher conferences and progress reviews—especially when you’ve got consent to share info with educators. It keeps teachers involved in therapy carryover without needing to dig through emails or portals.

Throughout the episode, Mary and Kim encourage SLPs to ask themselves:
What’s the goal of this documentation? Who needs to read it? And how can I make it useful without overcomplicating it?

If you're a therapist looking to streamline your own documentation process, Mary and Kim offer ready-to-use templates on their website and have even compiled a full Policies & Procedures List for starting a private practice. 

Resources Mentioned:
🖥 Simple Practice – Try it with our discount code
📄 Documentation templates & P+P Checklist: TheSpeechSource.com

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For more information on speech, language, feeding and play - visit The Speech Source Website - https://www.thespeechsource.com/

In this episode of The Speech Source Podcast, Mary and Kim continue their policies and procedures discussion by highlighting the critical forms every private practice should have—starting with HIPAA and confidentiality forms. They explain the importance of protecting client information under HIPAA law.  HIPAA is all about consent—only those directly involved in a child's care, and specifically named by the parent, can have access to information. Mary and Kim share real-world examples, like collaborating with dentists, teachers, and occupational therapists, and stress how easy it is for casual conversations to cross a line without proper signed permissions. To help parents navigate this, they’ve created detailed HIPAA forms with specific checkboxes for all potential team members (like teachers, assistant teachers, specialists, and even yoga instructors) and additional forms to add new providers over time. Protecting confidentiality not only meets legal requirements but builds trust and professionalism within the community.

The conversation then moves to consent for treatment forms, another essential document in private practice. Whether for in-person therapy, teletherapy, or even quick speech screenings, written parental consent is required before any services can be provided. Kim and Mary also mention that many EMR systems, like their favorite, Simple Practice, offer templates that can be customized to fit your practice's specific needs. They encourage listeners to download download their free checklist of essential practice documents and to continue tuning in as they walk through the systems that have helped make their private practice run smoothly and successfully.

Simple Practice affiliate link and discount code!  

Also, if you haven't done so already, follow our podcast! You will be the first to know when new episodes release. We would also love for you to leave a review and rate our show. The Speech Source appreciates your feedback and support! Follow here!

Follow Kim and Mary on IG here! - https://www.instagram.com/thespeechsource/
For more information on speech, language, feeding and play - visit The Speech Source Website - https://www.thespeechsource.com/

In Part 2 of our Setting Up for Success series, Mary and Kim explore the importance of having a comprehensive and clearly defined photo and video release form in pediatric speech therapy practice. They emphasize that a simple yes/no checkbox on a consent form isn’t enough—parents need clarity about why media might be used and the specific ways their child’s images or videos could be shared. Providing this context not only helps parents make informed decisions, but also protects therapists legally and supports ethical, transparent practice.

Throughout the episode, Kim and Mary break down the many ways media is used in their sessions and businesses, including home programming (so families can carry over strategies at home), teacher trainings, educational course development, and marketing. Instead of asking for blanket permission, they recommend structuring release forms so parents can give selective consent for each type of media use. 

Mary shares professional etiquette she follows when filming a child, like first explaining what the video is for and asking the child for permission—then showing them the clip afterward to model respectful media use. They also discuss boundaries with families, such as allowing video to be taken for personal educational use only—not for posting or distributing on social media. 

They also acknowledge the positive impact media can have when used correctly—supporting patient progress, reinforcing therapy strategies, and helping families feel involved. However, they balance this with a conversation around privacy, online boundaries, and protecting children from misrepresentation or overexposure. Social media can be a wonderful tool, but it comes with risks, and thoughtful planning ensures everyone stays safe and informed.

This episode underscores how strong policies and clear communication can set your private practice up for success. Don't forget to download their free checklist of essential practice documents for anyone setting up or refining their private practice.

Simple Practice affiliate link and discount code!  

Also, if you haven't done so already, follow our podcast! You will be the first to know when new episodes release. We would also love for you to leave a review and rate our show. The Speech Source appreciates your feedback and support! Follow here!

Follow Kim and Mary on IG here! - https://www.instagram.com/thespeechsource/
For more information on speech, language, feeding and play - visit The Speech Source Website - https://www.thespeechsource.com/

In this episode of The Speech Source Podcast, Mary and Kim talk about why having strong attendance and cancellation policies is key to running a successful private speech therapy practice. These policies aren't just paperwork, they help support your mission, set clear expectations, and ensure clients make steady progress. They also bring consistency and professionalism, especially when working with multiple families or team members.

Mary and Kim share how using systems like Simple Practice allows them to customize policies, send reminders, and make sure families truly understand what they’re signing. They recommend encouraging families to review their schedules in advance and proactively cancel known conflicts. This helps keep communication open and your calendar manageable.

Enforcing policies isn’t always easy, but approaching situations with empathy and clear boundaries makes a big difference. Whether it's adjusting session frequency or offering referrals, having clear policies helps guide those decisions. The episode wraps with a reminder to download their free checklist of essential practice documents for anyone setting up or refining their private practice.

Simple Practice affiliate link and discount code!  

Also, if you haven't done so already, follow our podcast! You will be the first to know when new episodes release. We would also love for you to leave a review and rate our show. The Speech Source appreciates your feedback and support! Follow here!

Follow Kim and Mary on IG here! - https://www.instagram.com/thespeechsource/
For more information on speech, language, feeding and play - visit The Speech Source Website - https://www.thespeechsource.com/

In this episode Kim and Mary welcome special guest Daj Mitchell (@yourSLPDaj) to join in a conversation on podcasting with purpose. Together, they explore how podcasting can serve as a tool for business growth, collaboration, and audience engagement. Daj shares insights on her journey as a speech-language pathologist and entrepreneur, explaining how her podcast Co-Treat Corner was born from a desire to improve collaboration within therapy fields. The conversation touches on different podcasting styles, from solo hosting to co-hosting, and the skills required for effective interviewing.

The episode also delves into podcasting as a marketing strategy, emphasizing its ability to build trust and establish expertise over time. Unlike social media, podcast content remains evergreen, continuing to provide value long after its initial release. Daj, Mary, and Kim discuss the importance of setting podcasting boundaries to prevent burnout, recommending dedicated workdays for various tasks and strategic planning to maintain consistency.

Podcasting is a long-term strategy that builds credibility and consistency over time.  Tune in to this insightful episode to learn more about podcasting with purpose!

Also, if you haven't done so already, follow our podcast! You will be the first to know when new episodes release. We would also love for you to leave a review and rate our show. The Speech Source appreciates your feedback and support! Follow here!

Follow Kim and Mary on IG here! - https://www.instagram.com/thespeechsource/
For more information on speech, language, feeding and play - visit The Speech Source Website - https://www.thespeechsource.com/

Kim and Mary wrap up this season of Changing the Game by featuring Taylor Paladino, an artist and entrepreneur whose story is as captivating as his art.

Taylor shares his story from growing up on a farm in Arkansas to attending Stanford, and eventually launching his successful art business.  Taylor’s business began as a hobby during a transitional period in his life. What started as small watercolor paintings sold to friends quickly evolved into greeting cards and other products. Selling this art at farmer's markets during the pandemic eventually led to partnerships with major retailers like the Container Store. Through trial and error, Taylor built his business from the ground up, bringing production in-house and growing his team with the help of family friends and retired schoolteachers.

Taylor’s shares about the importance of partnerships in his business. From his supportive godparents to the friends he has made with fellow vendors at holiday markets, Taylor thrives on the connections he’s made along the way. His collaborations, like designing custom Mahjong tiles and working with the Fort Worth Junior League, showcase his ability to create meaningful partnerships.

As an artist, Taylor draws inspiration from the natural beauty of places he’s lived, like Arkansas and California. His stunning ocean landscapes reflect his pursuit of calm amidst chaos—a theme that resonates in both his personal life and business journey.  He encourages others to trust their journey, even when plans fall apart, and to embrace the unexpected opportunities that arise.  This episode is packed with inspiration and a reminder that success often comes from the courage to follow your passions.  

Also, if you haven't done so already, follow our podcast! You will be the first to know when new episodes release. We would also love for you to leave a review and rate our show. The Speech Source appreciates your feedback and support! Follow here!

Follow Kim and Mary on IG here! - https://www.instagram.com/thespeechsource/
For more information on speech, language, feeding and play - visit The Speech Source Website - https://www.thespeechsource.com/

In this episode of The Speech Source Podcast, hosts Kim and Mary talk with Kate Murphy, the founder of Nanda Yoga in Fort Worth, Texas.

Kate shares her incredible journey, beginning with her early involvement with movement as a gymnast, dancer, and cheerleader, and her discovery of yoga in college. After earning her children’s yoga certification in 2007, she dreamed of creating a space combining her love for children and movement. While living and traveling in Europe and experiencing several jobs that shaped this dream, she eventually landed a job working as a child life specialist in pediatric hospitals.  Here she witnessed the vital role of mental and emotional well-being in children’s lives.

Kate’s path to opening Nanda Yoga Studio in 2020 was filled with challenges and triumphs, including navigating the global pandemic only 3 weeks after her studio's launch. Through perseverance, adaptability, and community support, she transformed her vision into a reality. Nanda Yoga is a unique space dedicated exclusively to children aged six weeks to 12 years, offering yoga classes, sensory gym activities, and enriching play opportunities.  

Kate talks about the intentional design of her studio, inspired by her experiences working with children in medical and educational settings. The studio includes thoughtfully curated sensory play areas and a mural that sparks imagination and focus during yoga practice. The goal is to create a safe and nurturing environment where children can develop physical, emotional, and social skills.

Beyond the studio, Nanda Yoga extends its reach into schools, libraries, and community centers, providing accessible yoga programs to over 500 children weekly. Kate emphasizes the importance of equipping kids with mindfulness tools, coping mechanisms, and a love for movemen.

Kate also shares about her personal growth as a neurodivergent entrepreneur and the lessons learned from her supportive family. She encourages listeners to embrace their passions, persevere through challenges, and take bold steps toward their dreams. For her, Nanda Yoga is not just a business—it’s a legacy of connection, creativity, and holistic wellness for future generations.

Also, if you haven't done so already, follow our podcast! You will be the first to know when new episodes release. We would also love for you to leave a review and rate our show. The Speech Source appreciates your feedback and support! Follow here!

Follow Kim and Mary on IG here! - https://www.instagram.com/thespeechsource/
For more information on speech, language, feeding and play - visit The Speech Source Website - https://www.thespeechsource.com/

In this episode, Kim and Mary interview Mallory Dougherty, founder of Glitter&Gold, a unique jewelry and accessories business.  Mallory grew up in a small town near Gettysburg, Pennsylvania, and later studied advertising and marketing at the University of South Carolina. Her career took unexpected turns, from selling wedding gowns to discovering her passion for accessories that transform simple outfits into statement looks. Inspired by her bridal styling days, Mallory launched Glitter&Gold, a brand that reflects her love for unique, curated pieces and her commitment to supporting small businesses.

Mallory’s approach to sourcing and selling jewelry sets her apart. Instead of sticking to traditional wholesale markets, she partners with small creators worldwide, often finding them on platforms like Etsy or Instagram. Her meticulous buying process and dedication to quality ensure every piece she sells is unique and personal. Whether designing her own products or collaborating with creators, Mallory balances quality, fair pricing, and customer appeal. Every item she offers reflects her style and her deep connection to her customers. Beyond her business, Mallory actively involves her two daughters, who help with tagging products, running cash registers, and learning the ropes of entrepreneurship. While she dreams of one day opening a brick-and-mortar store, Mallory remains focused on flexibility and creating a life that works for her family.

Mallory encourages other entrepreneurs to stay true to themselves, avoid fleeting trends, and build businesses aligned with their values. Her story is a testament that inspires others to dream big and create lives they love.

You can follow Mallory on Instagram here and don't forget to check out https://www.glitterandgoldfw.com/about-us

Also, if you haven't done so already, follow our podcast! You will be the first to know when new episodes release. We would also love for you to leave a review and rate our show. The Speech Source appreciates your feedback and support! Follow here!

Follow Kim and Mary on IG here! - https://www.instagram.com/thespeechsource/
For more information on speech, language, feeding and play - visit The Speech Source Website - https://www.thespeechsource.com/

In episode 9 of The Speech Source podcast, hosts Kim and Mary are joined by  sisters MaryAnn Means-Dufrene and Emily McAnelly who share their story into the world of podcasting and self-discovery. Together, they recently launched The Great Noticing Podcast, encouraging listeners to pause, observe, and engage more deeply with the world around them.

MaryAnn shares how a casual conversation nine years ago planted the seeds for The Great Noticing. Emily recalls being invited into this dream by MaryAnn, noting her initial hesitation but expressing admiration for her sister’s vision and leadership. 

For MaryAnn and Emily, “noticing” is a transformative practice that helps break cycles, encourages nonjudgmental awareness, and allows for personal growth. MaryAnn developed this concept while working in leadership and coaching with her company Collective Growth Leadership.  Emily, too, finds herself using “noticing” to manage emotions, better understand relationships, and bring curiosity into her daily life.

Emily recently made the brave decision to step back from her tech career to focus on her family, a transition that has prompted self-reflection and a reevaluation of identity. This conversation between the sisters goes into the common struggle many women face in balancing career and family, as well as the societal pressures surrounding these choices.

Through The Great Noticing Podcast, they hope to inspire listeners to become “noticers” in their own lives, allowing mindfulness to guide their responses rather than reactions. Their ultimate goal? To help others gain insight into their experiences, build a deeper understanding of themselves, and foster growth in both personal and professional realms.

Tune in to hear more from MaryAnn and Emily about their journey and the lessons they’ve learned from each other and from those they interview. Plus, hear Kim and Mary reflect on their own personal experiences, illustrating the powerful impact of community and connection. Don’t miss out on these inspiring stories—subscribe to The Great Noticing Podcast and The Speech Source Podcast for more genuine conversations.

Also, if you haven't done so already, follow our podcast! You will be the first to know when new episodes release. We would also love for you to leave a review and rate our show. The Speech Source appreciates your feedback and support! Follow here!

Follow Kim and Mary on IG here! - https://www.instagram.com/thespeechsource/
For more information on speech, language, feeding and play - visit The Speech Source Website - https://www.thespeechsource.com/

In this episode of our Changing the Game season, Meg Minter, founder of Studio of Movemint, shares her journey from competitive dancer to transformative studio owner in Fort Worth, Texas. Growing up in the world of competitive dance, Meg witnessed many challenges, from body image pressures to extreme competitiveness, that shaped her desire to create a different kind of dance environment: a safe, positive space where kids can experience movement, grow in confidence, and form genuine connections.

Starting from scratch in Fort Worth with no initial clientele, Meg and her husband took a leap of faith. They opened Studio of Movemint with just 50 students, but thanks to their community-centered approach and commitment to high standards, the studio has grown rapidly, now nearing 1,000 students. Meg emphasizes that the studio isn’t just about dance classes – it’s about building a community. She has introduced inclusive programs like adaptive dance for children with special needs and a dance class specific to those living with Parkinson's, ensuring that everyone can experience the joy of movement.

While the studio’s fast growth has been exciting, it has also brought challenges. Meg talks openly about the struggles of balancing an expanding business with her commitment to maintaining a welcoming and high-quality environment. To manage this, she relies on her team, whom she carefully hires to share her vision of inclusivity and excellence. Her passion for giving back to the Fort Worth community is evident through initiatives like “Pink Week” for breast cancer awareness and the “Dancing with Joy” scholarship, which supports students in need. Inspired by a former student, this scholarship is a deeply personal cause for Meg and is on its way to becoming a full non-profit.

Meg also reflects on the partnership with her husband, which has been crucial to balancing the demands of a successful business and family life. Clear communication and teamwork allow them to support one another, especially with a busy household. She speaks about the power of community, highlighting how word of mouth has fueled Studio of Movemint’s growth and reinforced its place in Fort Worth. With a strong commitment to her values and a heart for making dance accessible for everyone, Meg’s story is a powerful example of how passion, community, and inclusivity can transform not just a business, but an entire city. As she puts it, “It’s easy to give back to a city that has given so much to us.”

Don’t miss this inspiring episode that redefines success, as Meg shares her vision of making dance a joyful, welcoming experience for all. 

Also, if you haven't done so already, follow our podcast! You will be the first to know when new episodes release. We would also love for you to leave a review and rate our show. The Speech Source appreciates your feedback and support! Follow here!

Follow Kim and Mary on IG here! - https://www.instagram.com/thespeechsource/
For more information on speech, language, feeding and play - visit The Speech Source Website - https://www.thespeechsource.com/