In this episode, I’m talking about what you really want in front of you when it’s finally time to write that evaluation report.

Scores, protocols, and input forms matter, but they’re only part of the picture. The real work is understanding what the data actually means for this student, in this school, in this life.

We’ll look at attendance, behavior, anxiety, and educational impact, and why context can completely change the story behind a number.

I’m also sharing why thoughtful data collection needs to start early, so future you isn’t scrambling the night before the meeting.

Highlights:

(01:42) - Reporting a number versus actually analyzing what it means

(02:25) - Why attendance data without context only tells part of the story

(03:12) - What discipline records may be missing about student behavior

(04:08) - Why anxiety scores don’t automatically explain educational impact

(05:15) - The questions to ask during days 1 through 5 of an evaluation

(07:05) - How a few extra minutes of data collection can save future you from scrambling

Want to talk more about days 1-5? Join the Prepared School Psych community today and let’s get your questions answered: https://jennyponzuric.com/prepared-school-psychologist/

The information and advice provided are for guidance purposes only, and all listeners are required to follow federal and state law, as well as their school district guidelines and policies.

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In this episode, I’m answering a question that came up during a professional development session: should I really have this many questions?

My answer is yes.

School psychology is a huge field, and there is simply too much to know for any one person to have every answer ready at all times.

I’m talking about why curiosity is part of the job, not a sign that you are behind. From eligibility criteria and legal questions to behavior, mental health and crisis response, we are constantly learning.

Asking questions, finding the right people and knowing where to look are all part of becoming a stronger advocate for students and families.

Highlights:

(01:30) - No, you are not supposed to know everything about every disability area

(02:20) - The part where school psych somehow also requires a minor in special education law

(03:15) - Why different school psychs build different strengths depending on the jobs they are actually doing

(04:58) - Professional development exists because the learning never actually stops

(05:40) - Staying curious is not a weakness. It is literally part of the job.

(06:45) - Raise your hand anyway. That question might help a student later.

Have a question? Join the Prepared School Psych community today and let’s get your questions answered: https://jennyponzuric.com/prepared-school-psychologist/

The information and advice provided are for guidance purposes only, and all listeners are required to follow federal and state law, as well as their school district guidelines and policies.

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In this episode, I’m joined again by Kelly Mobeck to talk about one of those team challenges that sounds simple until somebody stops doing what they agreed to do.

We’re breaking down how to create clear agreements with evaluation team members, even when you are not technically anyone’s boss.

Kelly shares how to get clear on purpose and outcome, bring agreements to the group without sounding controlling, and follow up when things fall apart.

We also talk about curiosity versus judgment, how tone can completely change a conversation, and when AI tools can help you soften an email before you hit send.

Highlights:

(02:48) - What actually makes an agreement different from a nice idea everyone forgets about

(04:07) - Kelly’s P and O rule: get clear on the purpose and outcome before you do anything else

(08:54) - How to put on your courage pants and lead the conversation without acting like the boss

(10:50) - Someone broke the agreement. Now what?

(13:37) - Why “We’re all adults, just do your job” probably isn’t going to move anything forward

(20:00) - When your email sounds way snarkier than it did in your head, AI might actually save you

Coach Kelly’s Agreement Guide: https://kellymobeck.myflodesk.com/schoolpsychs

Goblin Tools: https://goblin.tools/

The information and advice provided are for guidance purposes only, and all listeners are required to follow federal and state law, as well as their school district guidelines and policies.

Connect with Jenny:

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In this episode, I’m joined again by Serena Renee, certified trauma coach, leadership coach and founder of Forward Thinking Trauma Coaching.

We’re talking about what can happen to executive functioning when the brain is dealing with chronic stress or trauma, and why skills like working memory, planning, flexibility and emotional regulation can suddenly feel much harder.

Serena explains the difference between an executive functioning skill deficit and a more context-dependent performance challenge, plus why feeling safe matters so much.

We also talk about procrastination, overwhelm, slowing down before speeding up and why resilience is not about handling everything alone. Sometimes, connection is one of the most powerful tools we have.

Highlights:

(02:54) - What happens when your brain starts prioritizing protection over performance

(05:41) - Why working memory, emotional regulation and planning can take such a hit under stress

(12:06) - ADHD or trauma-related executive functioning challenges? The difference context can reveal

(18:20) - Why “What’s wrong with me?” might be the wrong question to ask

(21:07) - Serena’s “slow down before I speed up” strategy for overwhelm

(24:15) - Resilience is not about doing everything alone, connection matters

Serena’s website for the free quiz to determine if you are living from safety or survival - click on it for some strategies: coachingfortrauma.com

Serena’s email: [email protected]

IG: @forwardthinkingtraumacoach

Substack: @forwardthinkingtraumacoach

FB: https://www.facebook.com/profile.php?id=61580203794172

Serena’s Newsletter: https://www.coachingfortrauma.com/#newsletter-signup

The information and advice provided are for guidance purposes only, and all listeners are required to follow federal and state law, as well as their school district guidelines and policies.

Connect with Jenny:

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In this episode, I’m sharing a simple framework to help you figure out what is actually getting in the way of your workflow before you start throwing random productivity strategies at the problem. Because honestly, none of us has time to test 25 new hacks just because TikTok said they work.

I’ll walk you through my GAP framework: gather the data, analyze the breakdown and prioritize one strategy to try. We’ll look at common issues around knowledge, systems and executive functioning, plus practical ways to make overwhelming tasks feel more manageable.

The goal is simple, choose a strategy that actually fits the problem you have and give yourself enough time to see whether it works.

Highlights:

(01:30) - Stop collecting productivity tips and start figuring out what is actually slowing you down

(03:04) - The GAP framework: gather, analyze and prioritize

(05:12) - When the system is the problem, here’s how to start fixing it without overhauling everything

(07:08) - Why overwhelming tasks often lead to doing absolutely nothing

(08:38) - Report writing on the calendar, but somehow email suddenly feels very important

(10:04) - Pick one strategy, test it, collect the data and adjust from there

Prepared School Psych Community: https://jennyponzuric.com/prepared-school-psychologist/?utm_source=podcast&utm_medium=shownotes&utm_campaign=workflow&utm_term=august

The information and advice provided are for guidance purposes only, and all listeners are required to follow federal and state law, as well as their school district guidelines and policies.

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Before we start throwing strategies at our workflow, we need to know what problem we’re actually trying to solve. In this episode, I’m breaking workflow challenges into three key areas: knowledge, systems, and executive functioning.

Because sometimes the issue isn’t that you need another planner, another app, or another color-coded system.

I’ll walk you through practical questions to help you spot where things may be getting stuck, from district expectations and team communication to procrastination, distractions, emotional control, and flexibility.

Think of this as your workflow check-in before we move on to strategies in the next episode.

Highlights:

(01:42) - The knowledge gaps that can quietly make your workload harder

(03:36) - Why your personal systems matter before you ever sit down to write a report

(05:11) - The workflow struggles I still recognize in my own practice

(06:02) - Why executive functioning can derail even the best systems

(07:05) - A quick self-check for procrastination, distraction, and emotional control

(08:12) - The three workflow categories to assess before choosing your next strategy

Prepared School Psych Community: https://jennyponzuric.com/prepared-school-psychologist/?utm_source=podcast&utm_medium=shownotes&utm_campaign=workflow&utm_term=august

The information and advice provided are for guidance purposes only, and all listeners are required to follow federal and state law, as well as their school district guidelines and policies.

Connect with Jenny:

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I’m looking at one of the biggest energy drains in school psychology: trying to change circumstances that simply are not ours to control.

By sorting our workflow into three categories, control, influence, and no control, we can stop pushing against immovable walls and focus on where our effort can actually make a difference.

I’ll walk through practical examples involving assessment deadlines, evaluation tools, caseload responsibilities, scheduling, and data collection.

I’ll also share a simple exercise to turn frustration into action, advocacy, or permission to let something go. Because honestly, a workable plan feels much better than repeatedly arguing with reality.

Highlights:

(01:45) - Why our workflow frustrations can be more exhausting than the work itself

(03:12) - Recognizing the deadlines and requirements we genuinely cannot control

(05:19) - Using research, relationships, and data to influence district decisions

(07:24) - Finding the parts of your workflow that are actually yours to redesign

(10:38) - Turning three current frustrations into clear next steps

(12:05) - Letting go without giving up on your students or your values

Prepared School Psych Community: https://jennyponzuric.com/prepared-school-psychologist/?utm_source=podcast&utm_medium=shownotes&utm_campaign=workflow&utm_term=august

The information and advice provided are for guidance purposes only, and all listeners are required to follow federal and state law, as well as their school district guidelines and policies.

Connect with Jenny:

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I’m exploring what workflow really means in school psychology and special education, because it is far more than a flowchart. From referrals and assessment plans to testing, communication, report writing, and meetings, every evaluation depends on systems that can either reduce friction or create more of it.

I also look at personal workflow, including planning, procrastination, boundaries, and the small habits that quietly shape how manageable your week feels.

Before reaching for another productivity strategy, the first step is identifying the actual problem you are trying to solve.

Highlights:

(01:30) - Why workflow can mean something different to every evaluator

(02:41) - What really happens between referral and the final meeting

(04:20) - The difference between a flowchart and real-life workflow

(05:01) - Recognizing the personal habits that create bottlenecks

(06:35) - Why the wrong productivity strategy can make things worse

(08:08) - Naming the exact problem before choosing a solution

The Prepared School Psych Community: https://jennyponzuric.com/prepared-school-psychologist/?utm_source=podcast&utm_medium=shownotes&utm_campaign=workflow&utm_term=august

The information and advice provided are for guidance purposes only, and all listeners are required to follow federal and state law, as well as their school district guidelines and policies.

Connect with Jenny:

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In this episode, I’m sharing what I’m working on for the upcoming school year, including one big announcement I have not shared with many people yet: I’m writing a book.

I’m talking about why I decided to do it, how I’m building in accountability, and why a long runway feels right for this project.

I’m also sharing the four priorities guiding my year: writing, simplification, adventure, and health. This is not about adding more pressure.

It is about creating a life that feels organized, energizing, and sustainable, so I can do meaningful work without spending the whole year simply trying to keep up.

Highlights:

(01:30) - The big announcement I did not expect to make

(02:42) - Why accountability matters for a long-term goal

(04:26) - How simplifying my space helps reduce my mental load

(05:42) - Making room for small adventures throughout the year

(07:12) - Why health has to become a real non-negotiable

(09:03) - How all four priorities support one another

The Prepared School Psych Community: https://jennyponzuric.com/prepared-school-psychologist/

PSW Monthly: https://jennyponzuric.com/pswmonthly/

The information and advice provided are for guidance purposes only, and all listeners are required to follow federal and state law, as well as their school district guidelines and policies.

Connect with Jenny:

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In this episode, I’m keeping things light with a rapid-fire round of school psychologist “Would You Rather.”

We’re covering everything from full days of IEP meetings and jammed printers to awkward silences, oversized caseloads, and the unique horror of returning from vacation to 400 unread emails.

Play along and see where your answers land. Some choices are practical, some are mildly painful, and a few might reveal more about your school psych personality than you expected.

It’s a fun reminder that even in a demanding profession, there is plenty of humor hiding in the everyday chaos.

Highlights:

(01:30) - FBA or a full day of IEP meetings?

(02:18) - Jammed printer versus permanently empty toner

(03:42) - Public speaking or the world’s most awkward IEP meeting?

(05:11) - Bigger caseload or tougher individual cases?

(06:02) - Two extra summer weeks or protected planning days?

(07:05) - The school psych superpower I would choose every time

The information and advice provided are for guidance purposes only, and all listeners are required to follow federal and state law, as well as their school district guidelines and policies.

Connect with Jenny:

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