When it comes to hitting your to-dos, you don’t just need to know what to do—you also need to know when to do it by. Finishing all of your important tasks doesn’t mean much if they’re finished on the wrong day. In other words, you always need to know who’s doing what by when. Even if you don’t have a hard deadline, it’s better to jot down a date and move it than miss the deadline all together.

Many professionals find it most helpful to organize their to-do lists based on the priority level of the task. In order to determine how to prioritize your responsibilities, you may want to consider your deadlines and the impact of each task. For example, if you need to submit a certain report by the end of the day, it may be more important to finish that task than it is to create an informational flyer due at the end of the month.

A task's priority level can also depend on the impact it has on others' duties as well as your own. For example, if you write the copy for a blog, but your coworker posts the content, your work often needs to be completed before they can finish theirs.

Have a schedule

There’s nothing more intimidating than a mile-long to-do list. The longer a to-do list becomes, the harder it can be to motivate yourself.

And you’d be surprised at how hard it is to get much stuff done in 24 hours. Life has a habit of lurking over your shoulder and getting in the way, the creeper. One trick for keeping a HIT list simple is to make a list of stuff you want to do today and slice it in half.

Make your to-do list something that contain activities you know are realistic for you to achieve.

These are prioritized lists of all the tasks that you need to carry out. They list everything that you have to do, with the most important tasks at the top of the list, and the least important tasks at the bottom.

By keeping such a list, you make sure that your tasks are written down all in one place so you don't forget anything important. And by prioritizing tasks, you plan the order in which you'll do them, so that you can tell what needs your immediate attention, and what you can leave until later.

To-do lists are essential if you're going to beat work overload. When you don't use them effectively, you'll appear unfocused and unreliable to the people around you.

Have a positive energy towards your plan for the day and you find yourself achieve so much.

DO ONE THING AT A TIME

The first thing you need to do before you can maximise productivity is to stop multitasking. This is one of those long-established habits of busy people who are desperate to save time by doing more than one thing at once or switch between tasks.

YOUR STRUCTURE IS THE REALITY OF YOUR PLAN