Getting started on tasks can sometimes be difficult, especially when you have to create your own structure during the day. Whether it is 9 AM, 2 PM, or even 2 AM, if you are stuck and do not know where to begin to get yourself going with being productive today, this is the strategy for you. In this podcast, Dr. Heller maps out his four-minute quick planning tool to get you started in being productive within five minutes.
Step 1: View your schedule for the day. If scheduled meetings, events, etc. are not already in a calendar (electronic or paper) or written somewhere, record these items in a calendar, sheet of paper, or somewhere that works for you right now.
Step 2: List out all tasks that you MUST complete today or work on in some way on a piece of paper or type them out. List estimated completion times for these items.
Step 3: Fill in tasks in your calendar, the sheet of paper where you listed out meetings OR list specific time blocks next to each task on your list. It may be best to put the most crucial ones first to ensure they get done. It is ok if your actual completion time does not match up exactly with the time estimations for right now.
Step 4: If your plan for the day (or remaining part of the day) covers available time for work, get started on those tasks now! If you have more than an hour of unaccounted time, quickly make a list of things that would be good to get done or work on if time permits. Once you complete the required tasks, refer to this list to help use any remaining time to get other things done.