In this episode of the Managing Uncertainty Podcast, Bryghtpath Principal & Chief Executive Bryan Strawser discusses how to create and conduct a rewarding crisis management exercise, providing tips to help you build a rich and rewarding exercise remotely or in person.
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Episode #132: 7 Business Continuity Exercise Scenarios
Episode Transcript
Hello, and Welcome to the Managing Uncertainty Podcast. I’m Bryan Strawser, Principal and Chief Executive here at Bryghtpath. And in today’s episode, I’d like to talk about how to create and conduct a rewarding crisis management exercise. So you’ve settled on a crisis management framework to understand your goals in creating a crisis management plan. You’ve written your plan, and now I can’t stress enough how important it is for you to exercise that plan. Here, in this episode, I want to talk through tips to help you think about how to build a rich and rewarding exercise, even if your team is working remotely.
So let’s start with why you should exercise crisis management plans. Having a crisis management plan on a shelf or on your company share drive is only going to get you so far. You conduct fire drills so employees know how to muster themselves and exit. In a similar way, your crisis management team need to work through their checklist to understand how an emergency plays out and make their crisis management plan part of their muscle memory. It’s a normal human response to freeze, even briefly, when a problem occurs.
People will deny that a problem exists. They might fear the consequences and avoid addressing the situation altogether. They might also feel overwhelmed by a sense of hopelessness, and that makes them withdraw. Everyone experiences these emotions differently and on a different scale of intensity, but regular drills and exercises with your emergency procedures, give people a structure on how to channel their thoughts and energies into proactively moving through the crisis. Your goal in running an exercise is to build people’s confidence in using a new plan, or for new team members, you want to familiarize them with your firm’s version of crisis management. For teams that are more experienced than you want to challenge them on how to react correctly while you stress them with noise and the inputs from the exercise.
So here are some ways to make your exercises engaging and educational. The first is to align your exercises to your company’s goals. Think about your company’s mission and mission-critical processes, and then build exercises that practice how to bolster those essential functions and outputs. A scenario about key card locks not unlocking is not that interesting, but playing a survival scenario that involves a Cylon invasion is just too farfetched. I threw that in there for you Battlestar Galactica fans.
The second is to set well-considered goals. You should pi