Ray starts out most productivity seminars with a fundamental definition of a productivity system: a dynamic set of skills, strategies and tools, that you adapt as your life circumstances change. And, as you'll hear from Francis in this episode, you have the system that usually developed organically, not out of planning necessarily. So, in many ways, you need to overcome your own productivity system that developed to a productivity system that you have built to match your needs and wants today.

Enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Show Notes

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Evernote

OmniFocus 2

3 Superpowers you need to survive improvement fatigue by Francis Wade

The Fifth Discipline: The Art & Practice of The Learning Organization, Revised & Updated Edition by Peter Senge

Raw Text Transcript

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio).

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are you ready to manage your work and

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personal world better to live a

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fulfilling productive life then you've

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come to the right place

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productivity cast the weekly show about

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all things productivity here are your

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hosts Ray Sidney-Smith and Augusto

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Pinaud, Francis Wade and Art Gelwicks welcome

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back to another episode of productivity

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cast the weekly show about all things

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personal productivity I'm Ray Sidney-Smith

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and I am joined here today by

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Augusto Pinaud and Francis Wade how's it

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going guys great wonderful wonderful

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today we are going to be talking about

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overcoming your own productivity system

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and while that might sound a little

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vague we will explain to you what we are

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talking about very shortly and to do

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that what I'm going to do is I'm gonna

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pass the baton the microphone virtually

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to Francis Francis if you want to

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explain to us a little bit about what it

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means to overcome your own productivity

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system in the context of what you have

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written about in the past which is this

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idea that you have the system you

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deserve could you explain that a little

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bit to folks so that they can understand

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what that really means in terms of

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having the system

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you deserve it sounds terrible there

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might be there's a responsibility issue

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it's not blame its responsibility okay

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that's much better thank you for

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cleaning that up but you know before the

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call Augusto said it well that everyone

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has a system and that system was was it

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didn't just were born with it obviously

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it's something that we developed in

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somewhere in our adolescent or teens so

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we we have a way of managing tasks

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managing our time working with our

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calendar if we have one each person has

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their own sort of idiosyncratic home

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brew of techniques and tools and apps

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and devices and and whatnot and it was

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not developed in a vacuum it was

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specifically put together to solve re

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solve a problem that we had at some

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point and what happens over time I think

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is that

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I've changes on us and you know we we

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grow up we get married we have kids we

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get a job we got a bigger job we get

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projects we pick up pastimes we get

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involved in our communities we become a

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deacon at church you know all these

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things happen and we're using the system

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that the same system the same put

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together homebrew of all the things I

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mentioned that we had when we were 18

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and then we have a problem so we we put

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together this nice solution and we

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deserved it and it worked for us and we

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were really happy and then life changed

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and no we're experiencing all of these

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weird symptoms because there's no longer

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a fit is that making sense absolutely

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absolutely and and so I wanted to I

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wanted to very just briefly explain to

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listeners how I define a system a

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productivity system specifically and and

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I think it's important for us all to

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sort of have at least a working

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definition of what system means to one's

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self and so everyone might find this to

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be a little bit different and that's

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okay you know I see systems as being the

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skills strategies and tools that you use

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and that change over time to match the

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needs of your of your productive life

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and that is I think that goes to the

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heart of what Francis is talking about

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here when it comes to being overcome by

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your own productivity system because it

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hasn't been looked at in terms of the

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issues that our faith that you're facing

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in life today as opposed to the issues

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that you faced as you developed those

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skills you know it's funny in the in

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business you know I'm as a management

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consultant I typically see people coming

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into the world saying well I want to

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develop our business and you know this

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is the way I want to shape our brand our

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business is brand and frequently you

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know as I deal with primarily small

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business owners you know I have to

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explain to them you know if you have you

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if you've come to me and you've been

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running the business first for a while

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you already have a brand

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you know the brand has been developed

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for you and now it's a matter of

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attempting to steer that that ship in a

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new direction but you know as anybody

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knows steering a ship is not a let's

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turn right let's turn left it's an

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incremental approach and so I think

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especially when it will only start

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talking about systems and and changing

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systems know that this is not a change

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overnight kind of thing so so you have

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to really steer that ship in in small

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increments back toward the direction

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that you want it to go in

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augusto I wanted I want to hear a little

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bit of from you about this concept and

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your thoughts in terms of you have the

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system you deserve do you do agree

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disagree I said on the pre-show that I'm

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going to be offended by that comment so

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but in a more serious note you know as

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much as it sounds when when you listen

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it that way it sounds like hey that's

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kind of rude you know in a way it's also

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true because there is a couple of things

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that happen you know as Francis

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described you tend to look for a system

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for a specific reason you got a

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promotion you got a job you want to grow

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in your job you're simply overwhelming

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the current conditions so you find a

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system that start solving then may your

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point or the major pain points until you

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Consider this: you couldn't have gotten to this cast without reflection. Consciously or unconsciously, you reflected on taking that action that lead you here, right now, preparing to listen to ProductivityCast. But, downloading this episode won't simply, magically make you more productive. There's much more to it. You need to listen to the substance, then reflect on how the knowledge bomb Augusto, Francis and Art drop in this cast will help you. ;) So, enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast

Augusto Pinaud

Francis Wade

Art Gelwicks

Show Notes

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

The 7 Habits of Highly Effective People by Stephen Covey, PhD

Getting Things Done: The Art of Stress-Free Productivity by David Allen

Evernote

OneNote

SkedPal

Todoist

Mind map

Research on mind mapping

Bullet Journal

Raw Text Transcript

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio).

Transcript coming soon!

Where do you work best? And for what type of work (focused thinking work, diffuse thinking work, mundane/ministerial tasks, big projects that require multiple modalities, or specialized handcrafting) do you do best in what environment? Creating your ideal workspace is important to being able to be and stay productive. In this cast, the ProductivityCast team discusses the factors and tools to get and sustain productivity in your workspace.

Enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast

Augusto Pinaud

Francis Wade

Art Gelwicks

Show Notes

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

The Zeigarnik Effect

Digital Bankruptcy

Inbox Zero

Unclutterer

80/20 Pareto Principle

Raw Text Transcript

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio).

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are you ready to manage your work and

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personal world better to live a more

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fulfilling productive life then you've

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come to the right place

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welcome to productivity cast the weekly

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show about all things productivity here

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are your hosts Ray Sidney-Smith and

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Augusto Pinaud good morning everybody and

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welcome to productivity cast the weekly

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show about all things productivity today

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we have Francis Wade and Art Gelwicks

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with us and with me Augusto Pinaud

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and Ray is somewhere in the world

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missing hopefully having fun or sleeping

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according to the recording time we have

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today we are going to be talking about

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creating your ideal workspace it is

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important to understand what are the

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needs of your work-place mostly or the

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workspace mostly because you know will

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allows you to establish higher levels of

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productivity in that space or if you are

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the lucky kind who can have it anywhere

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anywhere so today we would like to split

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the show in three parts the first part

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will be where do we work best the second

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part were the factors for that

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and finally the effects on having that

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ideal workspace and what you should if

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you should have ownership on it or not

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so how are you guys this morning

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I'm fine a bang I'm doing well it's a

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kind of drizzly day here right now but

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you know mountain about mmm working

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weird work needs to be done so I'm doing

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well how about you been pretty good

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doing pretty good and joined a really

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nice day out of the window so I'm

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working on the home office today and

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record in actually from the home office

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let's start this conversation where did

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you work best my first thought was that

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it worked best in my my office and

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ideally my office is a quiet spot quiet

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place no interruptions there's no phones

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and pings and knocks and

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no interruptions from the outside

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environment but as I started to think

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about it some more it's it's not for the

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work that requires the quiet that I need

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to get it done then my office is the

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best place but what about when I'm

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giving a speech I can't say that's the

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best place to give a speech is in my

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office you know be kind of crazy to say

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that so it it's a tricky question

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because I started to think that maybe

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it's not as simple as it seems that

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there is in order for me to give my best

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speech for example it's not the case

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that I have to be in my office it's the

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case that I have to be in uninterrupted

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and and I can have an environment in

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which I can be focused so I then pivot

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away from it having anything to do with

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geography and that then I started to

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think okay it has something to do with

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being able to focus for a particular

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level of intensity for as long as it

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takes and that didn't seem to be boned

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by geography it's it's more a function

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of the environment as I'm able to create

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it I think that that it's not really jog

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rafi for me it's the environment as I

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can create it yeah I gotta agree with

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you on that one Francis for me a lot of

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my work takes me to client locations or

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various places and being able to create

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a work space wherever I am is critical

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for me to be able to be productive so

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when I look at things such as you know

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how am I going to work best my

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headphones are probably one of the

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biggest contributors to that to be able

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to plug in to a sound source put in my

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headphones block out the outside sound

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and drop into a flow state to be able to

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get work done that's what makes or

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breaks it for me now saying that I did

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spend four years working directly from a

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home office and that was it was very

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nice to have that isolated environment

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you knew you had dedicated focus for

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extended periods of time but I don't

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think that that decrese how productive

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someone will be you really have to find

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a way that you can put your mind in the

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right operating state regardless of the

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because if the environment is what's

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preventing you from being productive you

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can either change the environment which

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unfortunately is not an option for many

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people or you can go through and you can

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just find a way to create your own

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little bubble so that's what I do I

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carried the gear that I need in my bag

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and I can sit down and create a bubble

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somewhere and get work done you know it

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is interesting you put it that way I if

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I look back to my work experienced there

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has been trickier up to this point at

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least three really clear work styles you

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know when I start that it was really

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office bound and it was trying to make

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that space productive and been able to

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get in the zone between you know that

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particular space there is a second stage

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where I was what we will call a road

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warrior and I was traveling 250,000

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miles per year where I was pretty much

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in that situation you are describing you

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know where I needed to be productive

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anywhere didn't matter it was an

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airplane you know or a cramped airplane

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or a hotel room or looking at the ocean

0:05:44.650,0:05:50.469

close to a client side and then it it's

0:05:48.129,0:05:53.289

we can talk about that the more recent

0:05:50.469,0:05:57.939

stage and where I am where I have now

0:05:53.289,0:06:00.159

the flexibility to work anywhere I can

0:05:57.939,0:06:02.589

be here my home office I can actually be

0:06:00.159,0:06:06.610

in the office or I can be on a client

0:06:02.589,0:06:10.860

side and the problem is still the same

0:06:06.610,0:06:13.509

you still need to find a way to identify

0:06:10.860,0:06:17.259

what kind of work you are going to do

0:06:13.509,0:06:20.830

and how to get in the zone for that kind

0:06:17.259,0:06:22.990

of work in my particular case it depends

0:06:20.830,0:06:25.389

what I'm trying to accomplish and what

0:06:22.990,0:06:29.

Is doing more faster really better? When is slow good for productivity? That’s what the ProductivityCast team seeks to find out in this cast on productivity and the need for speed!

Enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Art Gelwicks

Show Notes

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Weekly Review (GTD)

4AM - Augusto Pinaud

“Effective Utilization” (primarily in consulting)

Ray’s Unschedule video tutorial (based on The Now Habit by Dr. Neil Fiore)

PROCRASTINATION, DEADLINES, AND PERFORMANCE: Self-Control by Precommitment by Dan Ariely and Klaus Wertenbroch

Francis’s paper, Reducing the Risk of Un-Productive Team Members

Mindset by Carol Dweck, PhD

The pace of life in 31 countries

Reducing the Risk of Un-Productive Team Members

The 7 Habits of Highly Effective People by Stephen Covey, PhD

I’m So Busy I Must Be Important

Raw Text Transcript

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio).

0:00:00.000,0:00:04.110

are you ready to manage your work and

0:00:02.159,0:00:06.000

personal world better to live a more

0:00:04.110,0:00:07.109

fulfilling productive life then you've

0:00:06.000,0:00:09.809

come to the right place

0:00:07.109,0:00:12.540

welcome to productivity cast the weekly

0:00:09.809,0:00:15.000

show about all things productivity here

0:00:12.540,0:00:16.940

are your hosts Ray Sidney-Smith and

0:00:15.000,0:00:19.920

Augusto Pinaud

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welcome everybody to productivity cast

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the weekly show about all things

0:00:21.570,0:00:25.980

personal productivity we are back with

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another action-packed episode of

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productivity cast I have with me on the

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show today

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Augusto Pinaud Francis Wade and

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Art Gelwicks we're going to be talking about

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productivity and the need for speed you

0:00:37.890,0:00:43.200

know I'm a New Yorker as some people

0:00:40.200,0:00:46.410

know and as a New Yorker I'm frequently

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told that I speak really fast and I tell

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them that I just am more efficient with

0:00:48.420,0:00:54.449

communicating but but you know what's

0:00:52.710,0:00:55.890

really interesting about this is that I

0:00:54.449,0:00:58.739

think that I think that there are

0:00:55.890,0:01:01.739

different ways in which at least in

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English people tend to see language

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being communicated faster or slower for

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example the British speak faster than

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Americans they tend to think Americans

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speak very very slowly with a drawl and

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and I'm I've always been curious about

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the the sort of linguistic cultures that

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have developed because of that and but

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today but I really want to focus on for

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us all is really the importance of speed

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in a productivity system that one is

0:01:30.060,0:01:34.710

developing what are the issues that we

0:01:32.520,0:01:37.259

tend to encounter when we when we do go

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for speed over say any number of other

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things that could be quality it could be

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aesthetics it could be functionality and

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and then finally first all to talk a

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little bit about our own techniques for

0:01:46.409,0:01:52.290

getting more done and less time using

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speed techniques in our own productivity

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systems and where we might have some

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positive consequences and maybe some

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negative ones as well along the way good

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morning everybody

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this is a good tip nuts and I want to

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mention a couple of things one regarding

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the language of what answered your

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question I am born and raised in

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Venezuela

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we Venezuelans tend to speak really

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really tough years ago I married a lady

0:02:21.930,0:02:29.580

from Mexico and in Mexico of people

0:02:25.920,0:02:32.100

being Spanish was much much slower to

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the point that if I talk to my parents

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and I get home and I speak with my wife

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she can know when I had I had speak with

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my brothers or my parents because she

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said that my speed increased tenfold so

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I still thinks a matter of Christians if

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you don't understand me faster you just

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need to pay more attention but I made

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mean agreement with the new yorker here

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I did study Spanish underneath the

0:02:59.790,0:03:06.210

Colombian woman so so I must I must fall

0:03:04.140,0:03:12.480

into that category of very very slow

0:03:06.210,0:03:15.270

Spanish Spanish it's funny because I go

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to the other extreme I may live and have

0:03:15.270,0:03:20.420

grown up outside of Philadelphia but my

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family is all from the south so

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conversations with my family when you

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get going they can take a half hour just

0:03:24.900,0:03:30.090

to get one thing across but because once

0:03:27.959,0:03:33.330

you add that drawl in and you start to

0:03:30.090,0:03:36.330

wonder why those northerners are fast

0:03:33.330,0:03:41.030

and why are you talking so fast and just

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relax then things just take forever but

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but that said I sadly in productivity we

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tend to try to apply the speed at the

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wrong time and and what I'm saying what

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I'm trying to say with bad is people

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don't think about a speed up their

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productivity only they only think about

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speed up their productivity when they

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feel overwhelmed or very feel their list

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has grown up or they feel that the

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manifestation Amin where people start

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considering speed up their productivity

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and in my experience

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and what I have been able to coach and

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teach people that is exactly the moment

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to do the opposite to do the most

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counterintuitive thing you can do that

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is slow down and the reason is simple do

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you still have the same amount of 24

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hours but we know 24 is more like 16 and

0:04:50.890,0:04:58.010

when you try to speed up what happened

0:04:54.440,0:05:00.590

is unconsciously you tend to grab the

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long hanging fruit so you feel that

0:05:00.590,0:05:07.100

you're crossing out of your list more

0:05:03.970,0:05:09.320

piping's the speed is not about what you

0:05:07.100,0:05:11.780

are crossing but how many of them are

0:05:09.320,0:05:16.510

you crossing how fast are you trying to

0:05:11.780,0:05:19.460

get to clean to have a clean slate and

0:05:16.510,0:05:21.500

when you reach those points when you're

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overwhelmed when your system has too

0:05:21.500,0:05:28.940

many when did you feel you are in a

0:05:25.850,0:05:31.820

negative spot that is exactly the moment

0:05:28.940,0:05:34.990

to do the counterintuitive that is slow

0:05:31.820,0:05:38.720

down because basically now every

0:05:34.990,0:05:41.960

movement or every task that you peak has

0:05:38.720,0:05:45.890

a much bigger impact than when you have

0:05:41.960,0:05:48.229

time when you are not feeling not having

0:05:45.890,0:05:51.169

any of those feelings that is the moment

0:05:48.229,0:05:54.500

where you know in GTD terms you may need

0:05:51.169,0:05:56.330

to do a weekly review every day you may

0:05:54.500,0:05:58.550

need to look at your list you know two

0:05:56.330,0:06:01.070

at the time and pick two things and then

0:05:58.550,0:06:05.510

real valid after those two things are

0:06:01.070,0:06:08.540

done and if I believe your system need

0:06:05.510,0:06:12.229

to be able to allows you to speed up I

0:06:08.540,0:06:14.590

also think people tend to speed up at

0:06:12.229,0:06:17.180

the right at the wrong moment

0:06:14.590,0:06:19.850

I'd agree and and I think I think that

0:06:17.180,0:06:22.910

you know in order to get to a point of

0:06:19.850,0:06:24.500

you know use the running analogy you

0:06:22.910,0:06:27.020

know you sort of you need to accelerate

0:06:24.500,0:06:29.150

to a point of speed which means you need

0:06:27.020,0:06:31.820

to go slower before you get faster right

0:06:29.150,0:06:34.760

you just do don't go 0 to 60 or in human

0:06:31.820,0:06:38.150

Have you ever gotten stuck? Are you stuck right now? How do you get unstuck? Well, getting unstuck is tough, but it's doable! In this cast, the ProductivityCast team discusses what gets us stuck and methods for getting unstuck.

Enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Art Gelwicks

Show Notes

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

What Designers of Task Management Apps Can Do to Catch Up with Pokemon Go by Francis Wade

50 Shades of Grey (if you didn’t get Augusto’s joke ? )

Getting Things Done by David Allen

OmniFocus 2

Todoist

Any.do

Habitica (f/k/a HabitRPG) (Let us know if you’d like to join Ray’s GTD Habitica Party!)

Intrinsic versus extrinsic motivation

SuperBetter - Jane McGonigal, PhD (McGonigal’s TED talk)

Jerry Seinfeld / Don’t Break the Chain

Bullet Journal

Unstuck app

Tim Ferriss - “deconstruction of expert process”:

https://www.youtube.com/watch?v=DSq9uGs_z0E

https://tim.blog/2016/10/06/the-art-and-science-of-learning-anything-faster/

Human Senses

Raw Text Transcript

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio).

0:00:00.000,0:00:04.110

are you ready to manage your work and

0:00:02.159,0:00:06.000

personal world better to live a more

0:00:04.110,0:00:07.109

fulfilling productive life then you've

0:00:06.000,0:00:09.809

come to the right place

0:00:07.109,0:00:12.540

welcome to productivity cast the weekly

0:00:09.809,0:00:15.000

show about all things productivity here

0:00:12.540,0:00:18.510

are your hosts Ray Sidney-Smith and

0:00:15.000,0:00:20.220

Augusto Pinaud hello everybody and

0:00:18.510,0:00:22.289

welcome back to another episode of

0:00:20.220,0:00:25.080

productivitycast the weekly show about

0:00:22.289,0:00:28.680

all things personal productivity today

0:00:25.080,0:00:31.230

on the show we have Augusto Pinaud Art

0:00:28.680,0:00:33.210

Gelwicks and Francis Wade welcome

0:00:31.230,0:00:35.640

everybody how's it going good morning

0:00:33.210,0:00:36.030

going great it's going great thanks a

0:00:35.640,0:00:38.280

lot

0:00:36.030,0:00:40.800

awesome so excited to have everybody on

0:00:38.280,0:00:43.950

for this recording because we're talking

0:00:40.800,0:00:46.559

about getting unstuck I wanted to I

0:00:43.950,0:00:48.480

wanted to lead off with just what we all

0:00:46.559,0:00:51.660

are thinking about when we talk about

0:00:48.480,0:00:53.879

getting stuck in the first place and how

0:00:51.660,0:00:56.190

and and what that means in the context

0:00:53.879,0:00:58.350

of productivity art had come up with a

0:00:56.190,0:00:59.520

really great suggestion which is that at

0:00:58.350,0:01:02.699

the end of the episode

0:00:59.520,0:01:06.180

we're each going to rapid-fire give some

0:01:02.699,0:01:08.460

of our own sort of tactical techniques

0:01:06.180,0:01:10.229

for our you know sort of our quick

0:01:08.460,0:01:14.250

tactics for being able to get unstuck

0:01:10.229,0:01:15.780

when we ourselves get stuck so we will

0:01:14.250,0:01:17.759

close out the episode with that but

0:01:15.780,0:01:21.479

let's let's start with just your

0:01:17.759,0:01:24.060

thoughts on what is getting stuck and

0:01:21.479,0:01:27.630

what is getting unstuck then as its

0:01:24.060,0:01:30.630

inverse I've found myself stuck in a

0:01:27.630,0:01:33.240

serious way when I moved back to Jamaica

0:01:30.630,0:01:36.390

brahmam living in the US all of a sudden

0:01:33.240,0:01:39.090

I was unproductive whereas I used to be

0:01:36.390,0:01:40.740

productive I used to lead before I moved

0:01:39.090,0:01:42.329

back I used to lead time management

0:01:40.740,0:01:45.060

programs and I thought I had that stuff

0:01:42.329,0:01:47.610

together and I moved into an environment

0:01:45.060,0:01:51.020

that was way more hectic than I expected

0:01:47.610,0:01:53.549

way more dramatic way less predictable

0:01:51.020,0:01:55.829

people we less trustworthy in terms of

0:01:53.549,0:01:58.350

what they could deliver and I was

0:01:55.829,0:01:59.670

totally at sea it was totally

0:01:58.350,0:02:01.290

disconcerting and I couldn't get

0:01:59.670,0:02:02.579

anything done I went looking on the

0:02:01.290,0:02:04.680

internet for answers and couldn't find

0:02:02.579,0:02:06.570

anything I had way more to do because I

0:02:04.680,0:02:10.440

was doing all people's jobs for them and

0:02:06.570,0:02:12.660

I had no idea how to cook things were

0:02:10.440,0:02:13.860

flying through the cracks and this is if

0:02:12.660,0:02:15.930

I couldn't remember

0:02:13.860,0:02:17.850

to do anything that I needed to do and

0:02:15.930,0:02:21.630

for the people who have never read those

0:02:17.850,0:02:24.240

post of presidents it has always been an

0:02:21.630,0:02:28.890

internal joke or at least for me between

0:02:24.240,0:02:31.620

Francis and I I from the outside instead

0:02:28.890,0:02:34.130

enjoy reading those posts incredibly I

0:02:31.620,0:02:37.470

was born and raised in Venezuela so I I

0:02:34.130,0:02:41.310

went the other way I felt is when I was

0:02:37.470,0:02:44.430

I learned productivity in a place where

0:02:41.310,0:02:47.760

it was completely unpredictable we're

0:02:44.430,0:02:49.350

getting to a meeting and the person who

0:02:47.760,0:02:52.770

gives you the meeting decide not to show

0:02:49.350,0:02:56.310

up and where predictability was almost

0:02:52.770,0:02:58.709

non-existent so when I moved to the

0:02:56.310,0:03:00.750

United States for me happen exactly the

0:02:58.709,0:03:02.700

opposite it was like oh great

0:03:00.750,0:03:05.670

so all these tools that I've been using

0:03:02.700,0:03:07.980

for years now make sense and over the

0:03:05.670,0:03:11.700

years they have evolved and change but I

0:03:07.980,0:03:15.570

was always feeling more stock before I

0:03:11.700,0:03:17.459

move here then then when I move and of

0:03:15.570,0:03:18.690

course that change and I've been stuck

0:03:17.459,0:03:22.320

and unstuck

0:03:18.690,0:03:25.920

multiple times and actually just

0:03:22.320,0:03:28.739

yesterday that this topic came you know

0:03:25.920,0:03:32.340

pretty timely and we were privately

0:03:28.739,0:03:35.280

joking via text messages because I was

0:03:32.340,0:03:40.980

doing my with the review I noticed that

0:03:35.280,0:03:44.310

I had 963 talk okay that is for me the

0:03:40.980,0:03:47.580

definition of stock because the reality

0:03:44.310,0:03:50.940

is there's no way for me to tackle 10%

0:03:47.580,0:03:53.250

of that in a day so that means even if I

0:03:50.940,0:03:56.250

have a really productive day is going to

0:03:53.250,0:03:58.709

feel as if I did nothing and the

0:03:56.250,0:04:00.570

question is what you do after you and I

0:03:58.709,0:04:02.670

will I'll say that to the episode but

0:04:00.570,0:04:07.019

that's a question I want to leave open

0:04:02.670,0:04:07.590

today for me stuck is usually one of two

0:04:07.019,0:04:11.280

things

0:04:07.590,0:04:13.410

it's either I've got things pulling me

0:04:11.280,0:04:15.900

in all different directions you get this

0:04:13.410,0:04:17.459

mental image of an object with ropes

0:04:15.900,0:04:19.019

tied to it pulling in all different

0:04:17.459,0:04:21.060

directions and the object doesn't move

0:04:19.019,0:04:25.380

because everything is pulling equally

0:04:21.060,0:04:27.450

but in different directions but also the

0:04:25.380,0:04:30.750

kind of the lack of

0:04:27.450,0:04:32.880

knowing exactly what the next step will

0:04:30.750,0:04:36.180

be to get me back on track for a

0:04:32.880,0:04:38.910

particular thing and not knowing that

0:04:36.180,0:04:41.250

often will push me into a direction for

0:04:38.910,0:04:43.910

something else leaving me stuck on that

0:04:41.250,0:04:47.790

particular item and it's easy to confuse

0:04:43.910,0:04:50.580

stuck and procrastination I don't think

0:04:47.790,0:04:51.600

that they're completely separate but I

0:04:50.580,0:04:56.280

also don't think they're completely

0:04:51.600,0:04:58.200

equal to one concede the other but I do

0:04:56.280,0:05:00.300

want to take five seconds though here

0:04:58.200,0:05:03.030

and I want to congratulate Francis's

0:05:00.300,0:05:05.820

Jamaican soccer team on their incredible

0:05:03.030,0:05:08.090

upset win last night in the Gold Cup so

0:05:05.820,0:05:09.960

now that I'm done with that

0:05:08.090,0:05:21.600

another nope said it was kind of

0:05:09.960,0:05:23.760

expected I made a note here as we were

0:05:21.600,0:05:25.620

preparing for the show and I wrote down

0:05:23.760,0:05:27.360

procrastination because I think I'm

0:05:25.620,0:05:30.000

pretty much on the same page here with

0:05:27.360,0:05:33.540

art which is to say that I see being

0:05:30.000,0:05:38.310

stuck in and being sort of a fork in the

0:05:33.540,0:05:41.600

road and one is avoidance and the other

0:05:38.310,0:05:43.860

is sort of lack of resources or

0:05:41.600,0:05:46.640

limitation of resources of some kind

0:05:43.860,0:05:49.290

whether it be mental physical time

0:05:46.640,0:05:51.510

energy money whatever it might be the

0:05:49.290,0:05:54.600

the reality is that that that sense of

0:05:51.510,0:05:57.630

avoidance that lack of resources causes

0:05:54.600,0:05:59.760

some kind of stymieing of your personal

0:05:57.630,0:06:03.900

Source: Google

 

 

 

 

 

 

 

"If the things we believe in are different than the things we do, there can be no true happiness."

—Dana Telford

The ProductivityCast team tackles the concept of integrity and its relationship to your productivity system.

Enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Show Notes

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

The 7 Habits of Highly Effective People by Stephen Covey, PhD

The 8th Habit by Stephen Covey, PhD

Servant leadership

Evernote

Skedpal

House, MD

Pocket

Instapaper

Raw Text Transcript

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio).

0:00:00.000,0:00:04.110

are you ready to manage your work and

0:00:02.159,0:00:06.000

personal world better to live a more

0:00:04.110,0:00:07.109

fulfilling productive life then you've

0:00:06.000,0:00:09.809

come to the right place

0:00:07.109,0:00:12.540

welcome to productivity cast the weekly

0:00:09.809,0:00:15.000

show about all things productivity here

0:00:12.540,0:00:16.800

are your hosts Ray Sidney-Smith and

0:00:15.000,0:00:19.230

Augusto Pinaud

0:00:16.800,0:00:21.869

hello again productivity enthusiasts

0:00:19.230,0:00:23.670

this is productivity cast the weekly

0:00:21.869,0:00:25.410

show about all things personal

0:00:23.670,0:00:27.090

productivity I'm Ray Sidney-Smith and

0:00:25.410,0:00:30.529

I'm joined here today with Augusto

0:00:27.090,0:00:34.200

Pinaud and Francis Wade welcome guys

0:00:30.529,0:00:37.410

good to be here good morning Ray's great

0:00:34.200,0:00:38.850

we have a fantastic show today we are

0:00:37.410,0:00:41.129

going to be talking a little bit

0:00:38.850,0:00:43.170

philosophically today not that we don't

0:00:41.129,0:00:46.320

philosophically talk on most episodes

0:00:43.170,0:00:48.870

right but but today we're gonna be

0:00:46.320,0:00:52.170

talking about productivity and its

0:00:48.870,0:00:54.120

relationship to integrity and what I

0:00:52.170,0:00:57.420

wanted us to do is to start off with a

0:00:54.120,0:00:58.980

discussion about how we actually define

0:00:57.420,0:01:01.440

integrity because I think it's actually

0:00:58.980,0:01:05.820

very different from person to person in

0:01:01.440,0:01:10.110

terms of what integrity is I think for

0:01:05.820,0:01:13.159

me integrity means having a system that

0:01:10.110,0:01:17.220

is complete so that nothing is missing

0:01:13.159,0:01:19.979

that there are no elements that are out

0:01:17.220,0:01:21.740

of place but I find with a lot of my

0:01:19.979,0:01:24.479

clients and people that train is that

0:01:21.740,0:01:27.590

their systems are are for the most part

0:01:24.479,0:01:29.460

self developed or self created and

0:01:27.590,0:01:31.409

somewhere in their teens they put

0:01:29.460,0:01:34.799

together a bunch of habits practices and

0:01:31.409,0:01:37.170

tools and they come into adulthood and

0:01:34.799,0:01:38.430

sometimes in late adulthood never really

0:01:37.170,0:01:41.369

having examined what they put together

0:01:38.430,0:01:44.220

and as a result sometimes something is

0:01:41.369,0:01:46.290

missing so for example I'm working with

0:01:44.220,0:01:47.430

one client one trainee who told me that

0:01:46.290,0:01:50.369

you know she was feeling really guilty

0:01:47.430,0:01:52.939

because she couldn't remember all of her

0:01:50.369,0:01:56.340

tasks and I said well you probably

0:01:52.939,0:01:57.659

outlive and outstrip the boundaries of

0:01:56.340,0:01:59.850

your memory you probably need to use

0:01:57.659,0:02:01.860

something totally different like writing

0:01:59.850,0:02:05.009

it down or capturing it on a smartphone

0:02:01.860,0:02:07.290

or using some recording device or

0:02:05.009,0:02:09.660

something and she said oh I didn't

0:02:07.290,0:02:12.660

realize that she thought that she needed

0:02:09.660,0:02:13.890

to use her memory so for her being all

0:02:12.660,0:02:15.660

of integrity menu

0:02:13.890,0:02:18.600

a system for capturing that couldn't

0:02:15.660,0:02:20.940

keep up with the demands on her life so

0:02:18.600,0:02:23.790

for me integrity is having all of the

0:02:20.940,0:02:26.970

elements in place and having a complete

0:02:23.790,0:02:29.040

set that works for the individual that

0:02:26.970,0:02:33.600

makes a lot of sense and I think a lot

0:02:29.040,0:02:37.320

of people miss the idea that one can

0:02:33.600,0:02:41.250

have their system and still have areas

0:02:37.320,0:02:43.350

that need to improve and if you are in

0:02:41.250,0:02:45.750

some way shape or form feeling pain in a

0:02:43.350,0:02:47.730

part of your life then that means the

0:02:45.750,0:02:49.980

system itself is potentially lacking

0:02:47.730,0:02:51.690

integrity and and is something that can

0:02:49.980,0:02:55.620

be worked on and we'll talk about that

0:02:51.690,0:02:59.489

later in this episode integrity is do

0:02:55.620,0:03:02.100

what you said you were going to do when

0:02:59.489,0:03:07.080

you said you were going to do it it

0:03:02.100,0:03:09.810

sounds simple but it is of people with

0:03:07.080,0:03:13.050

listening today Pro one of the hardest

0:03:09.810,0:03:15.840

thing to do and when you're going to

0:03:13.050,0:03:19.440

talk about productivity systems and

0:03:15.840,0:03:21.690

integrity conscious or not that is the

0:03:19.440,0:03:24.690

reason that make people start looking

0:03:21.690,0:03:27.239

for a better productivity system or for

0:03:24.690,0:03:29.430

the first productivity system is the

0:03:27.239,0:03:31.739

fact that they are saying they are going

0:03:29.430,0:03:34.320

to accomplish they are going to do or

0:03:31.739,0:03:37.079

they are going to deliver things that

0:03:34.320,0:03:39.480

are not happening right now and they are

0:03:37.079,0:03:42.299

not happening at the time they're even

0:03:39.480,0:03:47.430

offering them or they're not happening

0:03:42.299,0:03:49.860

at all and they need to match what is

0:03:47.430,0:03:51.570

happening in their life with what they

0:03:49.860,0:03:52.200

are saying it should be happening in

0:03:51.570,0:03:54.540

their life

0:03:52.200,0:03:56.610

now as Francis said with his person

0:03:54.540,0:03:59.070

trying to remember everything the

0:03:56.610,0:04:02.579

problem is not if she was forgetting or

0:03:59.070,0:04:06.570

not forgetting and the problem is she

0:04:02.579,0:04:10.230

knows out of her integrity or his

0:04:06.570,0:04:12.480

integrity that he or she wasn't doing

0:04:10.230,0:04:14.970

what she was saying that she was going

0:04:12.480,0:04:18.060

to do at the time that she was going to

0:04:14.970,0:04:21.209

do and that is the reason most people

0:04:18.060,0:04:24.890

look desperate into productivity is to

0:04:21.209,0:04:26.160

be able to work with that integrity

0:04:24.890,0:04:30.750

hello

0:04:26.160,0:04:35.330

and to be able to be more effective on

0:04:30.750,0:04:38.450

the send people is not looking to cross

0:04:35.330,0:04:43.320

instead of ten items out of their least

0:04:38.450,0:04:46.200

25 450 or more people is looking to

0:04:43.320,0:04:49.950

match what they said they were going to

0:04:46.200,0:04:52.590

do with what they are actually doing and

0:04:49.950,0:04:55.410

that what they are trying to do in a

0:04:52.590,0:04:58.680

more simpler way is try to match these

0:04:55.410,0:05:00.900

or to bring integrity to the table

0:04:58.680,0:05:04.670

and do what they are actually trying to

0:05:00.900,0:05:04.670

are saying that they're going to do I

0:05:05.690,0:05:12.150

see integrity as an alignment of a

0:05:10.230,0:05:15.090

complete system sort of the alignment

0:05:12.150,0:05:16.950

and commitment to a complete system and

0:05:15.090,0:05:20.430

I think that's really important for

0:05:16.950,0:05:23.370

people to truly be trusting of their

0:05:20.430,0:05:25.920

system right because integrity increases

0:05:23.370,0:05:28.380

trust both in an in an interpersonal

0:05:25.920,0:05:31.410

perspective right if you if you believe

0:05:28.380,0:05:34.320

someone lives with integrity you believe

0:05:31.410,0:05:37.740

they live with some moral code some

0:05:34.320,0:05:39.150

sense of ethics and therefore they are

0:05:37.740,0:05:42.510

they have the sort of moral uprightness

0:05:39.150,0:05:45.300

in personal productivity it's really a

0:05:42.510,0:05:47.700

relationship with yourself and others to

0:05:45.300,0:05:50.810

getting things done and I believe it's

0:05:47.700,0:05:53.880

that that alignment and commitment to

0:05:50.810,0:05:55.290

the systems that you've created that are

0:05:53.880,0:05:59.970

really important in personal

0:05:55.290,0:06:03.300

productivity so how does one integrate

0:05:59.970,0:06:05.010

personal productivity systems into their

0:06:03.300,0:06:07.890

life so that their there is this

0:06:05.010,0:06:10.320

wholeness and this relationship that

0:06:07.890,0:06:12.950

that seems to be right if you want to

0:06:10.320,0:06:16.830

call it that versus wrong in your life

0:06:12.950,0:06:19.170

my opinion is that most people don't go

0:06:16.830,0:06:21.240

past complaining so they don't they

0:06:19.170,0:06:23.490

don't deal with themselves from the

0:06:21.240,0:06:26.610

point of view that their integrity is

0:06:23.490,0:06:28.680

important enough to stop complaining so

In the last episode, Art asked a poignant and thought-provoking question of the ProductivityCast team? "What would it take to change to the opposite platform or operating system than the one you're currently on?" It piqued our interest to think and discuss this, so that's what we're doing on this episode! Enjoy!

Have you thought about a change to the opposite platform, operating system, or ecosystem than you're currently using? What were your experiences? Let us know; we love feedback and user experiences! Also, please subscribe, and also leave a rating on your favorite podcast app/directory. And, thank you for listening!

If you'd like to discuss this episode, you can also click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Art Gelwicks

Show Notes

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

WWDC (Apple’s Worldwide Developer Conference)

Star Wars Edge of The Empire RPG: Beyond The Rim

Star Wars Force and Destiny RPG Beginner Game

Google Drive

Dropbox

PushBullet

Raw Text Transcript

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio). 

0:00:00.000,0:00:04.110

are you ready to manage your work and

0:00:02.159,0:00:06.000

personal world better to live a more

0:00:04.110,0:00:07.109

fulfilling productive life then you've

0:00:06.000,0:00:09.780

come to the right place

0:00:07.109,0:00:12.540

welcome to productivity cast the weekly

0:00:09.780,0:00:15.000

show about all things productivity here

0:00:12.540,0:00:16.800

are your hosts Ray Sidney-Smith and

0:00:15.000,0:00:18.990

Augusto Pinaud

0:00:16.800,0:00:21.330

the one question we didn't answer we

0:00:18.990,0:00:23.130

didn't ask and it probably could be a

0:00:21.330,0:00:25.260

whole separate discussion would you

0:00:23.130,0:00:27.480

switch is there something that would

0:00:25.260,0:00:31.070

compel you to switch from one to the

0:00:27.480,0:00:36.000

other and that's a really hard question

0:00:31.070,0:00:38.570

so is it really the device that's making

0:00:36.000,0:00:41.629

the difference or is it us

0:00:38.570,0:00:44.510

welcome everybody to productivity cast

0:00:41.629,0:00:48.870

today we are going to have a

0:00:44.510,0:00:52.559

continuation of last week's conversation

0:00:48.870,0:00:56.100

and today we have Augusto Pinaud Art

0:00:52.559,0:01:00.210

Gelwicks and Francis Wade last episode

0:00:56.100,0:01:02.219

listeners heard us debating the the

0:01:00.210,0:01:05.070

whole idea of smartphone productivity

0:01:02.219,0:01:07.619

choosing smartphones and the various

0:01:05.070,0:01:10.650

features both hardware and software wise

0:01:07.619,0:01:13.320

we're doing so Art Gelwicks came up with

0:01:10.650,0:01:14.880

this question at the end so art what

0:01:13.320,0:01:16.920

were you thinking when you asked that

0:01:14.880,0:01:19.110

question and we're gonna we're gonna

0:01:16.920,0:01:21.540

have that conversation today and really

0:01:19.110,0:01:22.979

discuss what it would take for us to

0:01:21.540,0:01:25.500

switch sides

0:01:22.979,0:01:27.570

whether you're Apple going to Android or

0:01:25.500,0:01:30.869

if you're on the Android platform going

0:01:27.570,0:01:33.540

to Apple or even Windows Phone and

0:01:30.869,0:01:35.549

making the switch to to Apple or

0:01:33.540,0:01:37.020

otherwise so so are you want to give us

0:01:35.549,0:01:37.340

some background there and we'll go from

0:01:37.020,0:01:40.650

there

0:01:37.340,0:01:45.750

okay it was really a kind of a two-part

0:01:40.650,0:01:47.490

thought the first part was related to if

0:01:45.750,0:01:50.040

you think about how frequently we change

0:01:47.490,0:01:53.790

productivity apps most of the people who

0:01:50.040,0:01:56.430

like to to delve into the different

0:01:53.790,0:01:58.500

application we change these things all

0:01:56.430,0:02:00.329

the time we're always trying to new and

0:01:58.500,0:02:03.420

we're always trying new functionality

0:02:00.329,0:02:06.299

we're bouncing from app to app but it's

0:02:03.420,0:02:07.619

always within the same platform so if

0:02:06.299,0:02:09.509

you're an Apple user you're always

0:02:07.619,0:02:11.370

looking at the Apple version if you're

0:02:09.509,0:02:12.020

an Android user you're always looking at

0:02:11.370,0:02:16.750

the Android

0:02:12.020,0:02:20.840

and so on so what occurred to me is that

0:02:16.750,0:02:24.560

what would be compelling enough about an

0:02:20.840,0:02:27.190

application to make you change not

0:02:24.560,0:02:30.740

application but actually entire

0:02:27.190,0:02:32.360

platforms if there is even something I

0:02:30.740,0:02:35.930

spent quite a bit of time since the last

0:02:32.360,0:02:39.230

show thinking about this and I can't at

0:02:35.930,0:02:41.870

least personally find anything that

0:02:39.230,0:02:44.500

would be compelling enough to make me

0:02:41.870,0:02:47.590

change that entire underlying platform

0:02:44.500,0:02:50.930

so then I go to the second part which is

0:02:47.590,0:02:54.350

what's so compelling about the platform

0:02:50.930,0:02:57.080

that you're on that would keep you from

0:02:54.350,0:02:59.060

making that switch and I ask that

0:02:57.080,0:03:01.880

because years ago I used to have an

0:02:59.060,0:03:03.950

iPhone 4 I just have an iPad and I made

0:03:01.880,0:03:05.990

the switch to Android and I thought

0:03:03.950,0:03:10.100

about it over the weekend would I be

0:03:05.990,0:03:14.390

able to make the switch back and I

0:03:10.100,0:03:17.360

honestly cannot find a single argument

0:03:14.390,0:03:20.450

that would be compelling enough for me

0:03:17.360,0:03:22.730

to make that jump back over to the Apple

0:03:20.450,0:03:23.930

ecosystem and the same thing to go the

0:03:22.730,0:03:25.670

other direction if I had gone the other

0:03:23.930,0:03:27.770

direction so that's the question I'm

0:03:25.670,0:03:30.230

throwing out to you guys thinking about

0:03:27.770,0:03:32.600

your platforms that you use in the tools

0:03:30.230,0:03:37.340

that you use what would it take to make

0:03:32.600,0:03:41.180

you change I also I had because of work

0:03:37.340,0:03:44.000

I have in my bag and Android device

0:03:41.180,0:03:48.140

because of another project that is going

0:03:44.000,0:03:51.110

to use Google Docs

0:03:48.140,0:03:53.420

I consider the possibility of getting me

0:03:51.110,0:03:55.400

you know I'm more powerful Android

0:03:53.420,0:03:58.850

device or a Chromebook or something on

0:03:55.400,0:04:03.650

those mines I also spend time looking at

0:03:58.850,0:04:06.230

it oh okay what will require if I said

0:04:03.650,0:04:08.780

okay well let's change oh that's the

0:04:06.230,0:04:11.840

first thing will be of course this I

0:04:08.780,0:04:16.910

already I'm pretty invested hardware

0:04:11.840,0:04:19.790

wise okay into iOS will that means I

0:04:16.910,0:04:22.490

need to reinvest and get much of the

0:04:19.790,0:04:26.009

stuff I asked into Android but that

0:04:22.490,0:04:28.720

without any doubt will make the change

0:04:26.009,0:04:31.150

difficult but then I went to their

0:04:28.720,0:04:33.610

scenario and say okay fine let's go

0:04:31.150,0:04:35.770

let's assume the MasterCard fairy comes

0:04:33.610,0:04:38.020

to you and said well you know we're

0:04:35.770,0:04:40.389

going to let you use this card and then

0:04:38.020,0:04:42.970

now buy all the hardware you want so

0:04:40.389,0:04:47.800

how're will not be an issue will I

0:04:42.970,0:04:50.440

change and like you I spend a lot of

0:04:47.800,0:04:52.930

time thinking on the answer to that and

0:04:50.440,0:04:57.069

I couldn't find a compelling reason

0:04:52.930,0:04:59.080

either so it's not that as we

0:04:57.069,0:05:01.300

established is more powerful or less

0:04:59.080,0:05:03.849

powerful than the other one I think that

0:05:01.300,0:05:08.650

was pretty well established that it's

0:05:03.849,0:05:11.949

not the case I just think it is an

0:05:08.650,0:05:15.520

argument we're similar to what we have

0:05:11.949,0:05:22.210

years ago about being a PC user for a

0:05:15.520,0:05:27.220

Mac user both platforms as we agreed on

0:05:22.210,0:05:30.220

a certain way surprisingly for me both

0:05:27.220,0:05:32.409

platforms has everything to be able to

0:05:30.220,0:05:35.770

run one way or the other

0:05:32.409,0:05:39.580

now it's a matter of how much you want

0:05:35.770,0:05:42.580

to deal with certain things so Android

0:05:39.580,0:05:44.650

and I I think we all agree will allows

0:05:42.580,0:05:50.199

you to do a lot more customization that

0:05:44.650,0:05:53.320

what iOS does and iOS for everything

0:05:50.199,0:05:55.690

that I do it works fine is there

0:05:53.320,0:05:57.310

anything I want to do I can only and I

0:05:55.690,0:06:00.250

expect I'm thinking and there was only

0:05:57.310,0:06:03.789

two things I would love to do that I

0:06:00.250,0:06:09.130

cannot do on my iPod but I will be able

0:06:03.789,0:06:12.639

to do on on an Android device but they

0:06:09.130,0:06:15.789

were not they were nice you have not

0:06:12.639,0:06:17.919

must have I couldn't find any must-haves

0:06:15.789,0:06:21.250

that I will say okay we've said let's

0:06:17.919,0:06:24.969

move on but in the other side on the iOS

0:06:21.250,0:06:27.759

I found a couple of apps that there is

0:06:24.969,0:06:29.889

no answer at this point at least not in

0:06:27.759,0:06:33.340

the same application I may need to

0:06:29.889,0:06:35.

And, the gloves come off! In this episode, the ProductivityCast gang dukes out the merits of a productive smartphone. We discuss the specific models we use, customization, productivity app selection, ease of use / intuitiveness, form factor, customer / technical support, and how to be most productive on your smartphone.

Enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Art Gelwicks

Show Notes

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Handspring

PalmPilot

#iPadOnly by Augusto Pinaud

Appification

Microsoft Office Professional

Quantified Self

Huawei Watch

AndroidWear

Instant (Android/iOS)

Android Support

Apple Genius Bar

Raw Text Transcript

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases.

0:00:00.030,0:00:04.080

are you ready to manage your work and

0:00:02.100,0:00:05.910

personal world better to live a more

0:00:04.080,0:00:06.750

fulfilling productive life then you've

0:00:05.910,0:00:09.660

come to the right place

0:00:06.750,0:00:12.360

welcome to productivity cast the weekly

0:00:09.660,0:00:14.790

show about all things productivity here

0:00:12.360,0:00:18.660

are your hosts Ray Sidney-Smith and

0:00:14.790,0:00:21.449

Augusto Pinaud welcome back everybody to

0:00:18.660,0:00:24.029

productivity cast episode 10 I wish had

0:00:21.449,0:00:26.849

a kazoo it's a it's the birthday tenth

0:00:24.029,0:00:28.500

episode of productivity cast so thank

0:00:26.849,0:00:30.869

you all for listening and thank you for

0:00:28.500,0:00:33.360

joining us here today I'm joined with a

0:00:30.869,0:00:36.600

gusto pin out my co-host as well as

0:00:33.360,0:00:38.940

Francis Wade and Art Gelwicks so we are all

0:00:36.600,0:00:42.739

together here today for this episode

0:00:38.940,0:00:46.379

let's get into it today we are going to

0:00:42.739,0:00:50.850

mostly fight in good good faith and good

0:00:46.379,0:00:53.820

effort about smartphone productivity and

0:00:50.850,0:00:57.390

and in essence what the best smartphone

0:00:53.820,0:00:59.100

is out there to be most productive and I

0:00:57.390,0:01:01.980

thought that what we would cover today

0:00:59.100,0:01:05.070

was was really the the essence of how we

0:01:01.980,0:01:06.900

use our phones to be productive and in

0:01:05.070,0:01:08.520

the vein of the mobile productivity

0:01:06.900,0:01:10.890

topics that we have had over the last

0:01:08.520,0:01:14.640

several episodes I want us to talk about

0:01:10.890,0:01:17.549

the pros and cons of the various nomally

0:01:14.640,0:01:20.400

hardware put software that we use for

0:01:17.549,0:01:22.820

our smart phones so I think it's

0:01:20.400,0:01:27.659

probably best for us to go around and

0:01:22.820,0:01:30.509

say what our primary smartphone is that

0:01:27.659,0:01:31.110

we're using today and then we'll get

0:01:30.509,0:01:35.130

into it

0:01:31.110,0:01:38.430

so I'll start I am currently using a

0:01:35.130,0:01:41.520

Google Nexus 5x as my primary phone and

0:01:38.430,0:01:45.390

I am running Android nougat which is

0:01:41.520,0:01:47.040

seven point X so the latest version of

0:01:45.390,0:01:49.110

seven point I think is seven point one

0:01:47.040,0:01:50.130

point something that's what I'm doing

0:01:49.110,0:01:52.140

well

0:01:50.130,0:01:54.180

apparently was established before these

0:01:52.140,0:01:57.649

girls start recording that I you have a

0:01:54.180,0:02:03.450

dumb phone and my gum phone is running

0:01:57.649,0:02:08.429

can access six plus so you have the six

0:02:03.450,0:02:12.390

plus I'm running an LG g4 Android that's

0:02:08.429,0:02:13.440

running Android six I want to say 601

0:02:12.390,0:02:14.850

right now that

0:02:13.440,0:02:17.850

the current version and the Nova

0:02:14.850,0:02:19.460

Launcher and for Android you got a name

0:02:17.850,0:02:22.110

the launcher if you're if you're running

0:02:19.460,0:02:24.180

Android because that's part of the fun

0:02:22.110,0:02:26.190

of what makes it productive okay well

0:02:24.180,0:02:28.710

well then I'll say I'm I'm running the

0:02:26.190,0:02:32.010

Google launcher because it's a Google

0:02:28.710,0:02:37.290

Nexus 5x and so I stick with pure

0:02:32.010,0:02:40.200

Android yeah I'm a peer Android guy I

0:02:37.290,0:02:44.220

just really I really love the interface

0:02:40.200,0:02:46.830

I'm using at Alcatel I don't know the

0:02:44.220,0:02:49.830

model number but it's running Android 6

0:02:46.830,0:02:55.650

great so we can we can all gang up on a

0:02:49.830,0:02:58.020

gusto actually this is probably a pretty

0:02:55.650,0:03:00.810

good this is a pretty good percentage of

0:02:58.020,0:03:03.990

the number of Android users versus the

0:03:00.810,0:03:06.570

number of iPhone users globally so tall

0:03:03.990,0:03:08.580

order ago so notice that in order for

0:03:06.570,0:03:11.370

them to steal but they have any chance

0:03:08.580,0:03:20.730

to be us they needed to come three to

0:03:11.370,0:03:24.150

one oh you just brought the pain you

0:03:20.730,0:03:29.160

just you know apples bruise easily right

0:03:24.150,0:03:31.470

so but it's true the number the number

0:03:29.160,0:03:34.110

of iPhones that I have the screens that

0:03:31.470,0:03:36.470

I've cracked is far beyond the number

0:03:34.110,0:03:40.250

that I have cracked of of other phones

0:03:36.470,0:03:42.269

this whole glass packed phone trend

0:03:40.250,0:03:43.800

actually I think has caused a lot of

0:03:42.269,0:03:47.070

issue with that I know a guy who has

0:03:43.800,0:03:48.690

managed to break multiple Samsung's that

0:03:47.070,0:03:51.450

have the glass back I think it's he's

0:03:48.690,0:03:54.450

got the 7 I don't know that I would

0:03:51.450,0:03:56.540

chalk that up as a negative to one side

0:03:54.450,0:03:59.700

or the other I think both of them have

0:03:56.540,0:04:01.920

bouncing issues they don't handle

0:03:59.700,0:04:04.290

impacts well that may need to agree with

0:04:01.920,0:04:08.040

that we on they're raised to make the

0:04:04.290,0:04:11.310

phone look prettier we has been

0:04:08.040,0:04:14.610

sacrificed durability in a massive

0:04:11.310,0:04:17.160

expense I don't recall and I'm sure they

0:04:14.610,0:04:21.510

did but I don't recall on the old old

0:04:17.160,0:04:23.850

phone so pre iPhone era that to break

0:04:21.510,0:04:27.130

your screen down Austin I don't remember

0:04:23.850,0:04:28.810

anybody really breaking their screen on

0:04:27.130,0:04:31.270

Claude when they were pretty much

0:04:28.810,0:04:34.780

indestructible I mean I think my Palm

0:04:31.270,0:04:37.570

Pilot and I broke one is Greenup up on

0:04:34.780,0:04:39.700

pilots as far as I remember never broke

0:04:37.570,0:04:41.830

on the trio but even before that when I

0:04:39.700,0:04:44.560

had the star tags I think those things

0:04:41.830,0:04:46.330

were simply indestructible yeah I don't

0:04:44.560,0:04:49.720

I don't think I don't know how I could

0:04:46.330,0:04:52.600

destroy one of those LCD screens on one

0:04:49.720,0:04:54.760

of my handspring Palm Pilots way back

0:04:52.600,0:04:56.680

when but the handspring I mean like I

0:04:54.760,0:04:58.930

threw that thing all over the place it

0:04:56.680,0:05:01.360

balanced it slid it got crunched in my

0:04:58.930,0:05:04.060

truck door several times you know in a

0:05:01.360,0:05:06.490

coat pocket and the thing kept kept on

0:05:04.060,0:05:08.920

ticking with the iPhone I felt as though

0:05:06.490,0:05:11.260

I was carrying around this dainty little

0:05:08.920,0:05:14.170

thing that every time I went outside

0:05:11.260,0:05:17.770

there was a potential for me to to have

0:05:14.170,0:05:20.170

a loved one die no it was a little a

0:05:17.770,0:05:22.810

nick of the screen it was it was a it

0:05:20.170,0:05:24.610

was a death knell and so unfortunately

0:05:22.810,0:05:27.250

because of that I ended up going to very

0:05:24.610,0:05:28.660

strong cases that meant that for all

0:05:27.250,0:05:30.760

intents and purposes I no longer had an

0:05:28.660,0:05:32.170

iPhone I had this giant brick in my

0:05:30.760,0:05:34.810

pocket because I was always concerned

0:05:32.170,0:05:38.320

about damaging it but let's let's let's

0:05:34.810,0:05:40.180

veer back on on on topic which is the

0:05:38.320,0:05:41.860

productivity of a smartphone what are

0:05:40.180,0:05:44.560

the what are the foundations here that

0:05:41.860,0:05:46.870

we want to really cover in terms of the

0:05:44.560,0:05:49.740

things that make a smartphone productive

0:05:46.870,0:05:52.510

and then we can have a better sort of

0:05:49.740,0:05:54.940

comparison or compare and contrast as it

0:05:52.510,0:05:56.860

relates to the various products on the

0:05:54.940,0:05:59.470

market and I think you know to have that

0:05:56.860,0:06:01.510

discussion we may need to come close to

0:05:59.470,0:06:05.710

an agreement that on the smart phone

0:06:01.510,0:06:06.700

rings they are kind of three really well

0:06:05.710,0:06:11.230

defined

0:06:06.700,0:06:13.480

IRA's you have the free iphone where you

0:06:11.230,0:06:15.850

had the pump eyelets and the blackberry

0:06:13.480,0:06:17.920

race today really we're competing

0:06:15.850,0:06:21.990

completely different ways but they were

0:06:17.920,0:06:25.390

near origin of this as my smartphone

0:06:21.990,0:06:26.950

prays and then you have a moment and to

0:06:25.390,0:06:29.560

be honest with you I don't know exactly

0:06:26.950,0:06:33.670

If you are looking to purchase your first mobile tablet, or you're in the market to buy a new one, you're in luck! In this episode, Ray, Augusto and Francis tackle some of the important questions you should ask yourself about what kind of mobile tablet you should own.

As a quick overview, please take note of the following criteria you can use to make a decision:

Operating System – Choose the operating system that matches your smartphone.

If you don’t have a smartphone, compare Android, iOS and Windows operating systems against one another by the features you're most likely to use, not the marginal features.

Choose the right tablet format factor for your productivity needs.

App parity, or select based on the need of a specific app(s).

Decide on a budget.

Choose a few tablets based on operating system, form factor, app parity, and budget to test in your local electronics store.

Now, go enjoy this cast! Give us feedback! And, thank you for listening and please send us your questions!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Show Notes

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Amazon Kindle Fire tablets

Day One (iOS/Mac journal software)

OmniFocus 2 (iOS/Mac GTD-inspired software)

iCalendar Sync Cloud

Google Chrome Remote Desktop

Outlook

Microsoft Outlook

Evernote

ASUS Chromebook Flip

Microsoft Surface Pro 4

Lenovo Yoga and Yoga Book

UX (user experience / user design)

Palm Foleo

Jeff Hawkins

Amazon Fire Kids Edition

Facebook developers forced to use Android smartphones until it's better

Google Maps

Raw Text Transcript

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by key words or phrases.

0:00:00.000,0:00:04.080

are you ready to manage your work and

0:00:02.100,0:00:05.940

personal world better to live a more

0:00:04.080,0:00:06.779

fulfilling productive life then you've

0:00:05.940,0:00:09.719

come to the right place

0:00:06.779,0:00:12.389

welcome to productivity cast the weekly

0:00:09.719,0:00:14.849

show about all things productivity here

0:00:12.389,0:00:18.210

are your hosts ray Sidney-Smith and

0:00:14.849,0:00:20.310

Augusto Pinaud welcome back everybody to

0:00:18.210,0:00:22.710

productivity cast the weekly show about

0:00:20.310,0:00:24.840

all things personal productivity I'm Ray

0:00:22.710,0:00:26.490

S-dney-Smith and I'm here with Augusto

0:00:24.840,0:00:28.980

Pinaud how's it going Augusto good

0:00:26.490,0:00:32.070

morning how are you today I'm doing

0:00:28.980,0:00:34.079

really well and we are joined again with

0:00:32.070,0:00:36.120

our regular contributor Francis Wade how

0:00:34.079,0:00:37.290

are you doing Francis I'm fine it's

0:00:36.120,0:00:40.469

great to be with you guys again

0:00:37.290,0:00:42.750

I am sitting in my office and looking at

0:00:40.469,0:00:44.700

the beautiful sunny sky and looking

0:00:42.750,0:00:47.520

forward to this conversation we are

0:00:44.700,0:00:50.460

going to be talking about choosing a

0:00:47.520,0:00:52.680

tablet computer and/or mobile tablet as

0:00:50.460,0:00:54.390

some people call it and I think this is

0:00:52.680,0:00:56.969

a really important topic for a lot of

0:00:54.390,0:01:00.120

people because of the fact that we we

0:00:56.969,0:01:03.899

use screens of different sizes today and

0:01:00.120,0:01:05.880

as we traverse between screens that's

0:01:03.899,0:01:09.330

really important that the tool we use

0:01:05.880,0:01:11.220

the tool we choose to use is effective

0:01:09.330,0:01:12.689

for us and that comes with a lot of

0:01:11.220,0:01:15.210

different options and a lot of choices

0:01:12.689,0:01:16.770

and I think it's really good that we

0:01:15.210,0:01:19.200

make that choice that first choice right

0:01:16.770,0:01:21.750

out the gate I want to talk about

0:01:19.200,0:01:25.439

operating system and form factor and

0:01:21.750,0:01:27.119

budget and at parity across ecosystems

0:01:25.439,0:01:29.520

we're each gonna probably have a

0:01:27.119,0:01:30.600

different opinion on choosing some of

0:01:29.520,0:01:32.579

these pieces and I think that'll be

0:01:30.600,0:01:34.439

really healthy for us so let's get

0:01:32.579,0:01:37.310

started with choosing an operating

0:01:34.439,0:01:40.619

system I believe in an operating system

0:01:37.310,0:01:42.180

choices being sort of twofold right you

0:01:40.619,0:01:45.390

have the selection of the operating

0:01:42.180,0:01:47.640

system because it matches your smart

0:01:45.390,0:01:49.140

phone right it so it's already your

0:01:47.640,0:01:51.540

smart phone operating system why

0:01:49.140,0:01:53.250

shouldn't it be your tablet operating

0:01:51.540,0:01:55.439

system and then the other side is that

0:01:53.250,0:01:57.240

you're not particularly wedded to your

0:01:55.439,0:01:59.549

smartphone or you don't own a smartphone

0:01:57.240,0:02:02.219

and so therefore you should compare it

0:01:59.549,0:02:05.280

against the three major tablet operating

0:02:02.219,0:02:07.799

systems and make a choice based on those

0:02:05.280,0:02:11.310

that comparison that you that you meet

0:02:07.799,0:02:13.250

for me is starred a matter of something

0:02:11.310,0:02:17.300

I'd paid I

0:02:13.250,0:02:20.510

I was on and I think my tablet or my

0:02:17.300,0:02:23.780

original tablet when the first iPad came

0:02:20.510,0:02:27.980

out where tablet still was not something

0:02:23.780,0:02:31.400

that was mainstream I understood the

0:02:27.980,0:02:34.670

power that God doublet May had on my

0:02:31.400,0:02:39.260

work or what I was hoping he was going

0:02:34.670,0:02:41.690

to have on mark worthless and after I

0:02:39.260,0:02:47.000

moved there and have been so many years

0:02:41.690,0:02:52.070

in the iOS ecosystem there certain apps

0:02:47.000,0:02:54.770

that are still only available the iPad

0:02:52.070,0:02:59.090

that I use that make me hard and unmake

0:02:54.770,0:03:00.860

a challenge to for me to leave the iOS

0:02:59.090,0:03:03.860

mostly because then I need to find out

0:03:00.860,0:03:06.320

my replacement and I like them and enjoy

0:03:03.860,0:03:10.070

them and use them almost every day not

0:03:06.320,0:03:12.590

every day multiple times so sorry I'm in

0:03:10.070,0:03:15.050

a certain way of talking iOS there is a

0:03:12.590,0:03:19.340

couple of outside projects I'm doing

0:03:15.050,0:03:23.900

right now where the people is forcing me

0:03:19.340,0:03:27.530

to go to Google Docs and it's been a

0:03:23.900,0:03:31.220

struggle because Google Docs on the iPad

0:03:27.530,0:03:33.620

it works 80% so you can write and all

0:03:31.220,0:03:37.459

that but you cannot see for example as

0:03:33.620,0:03:40.910

of today the changes that others do or

0:03:37.459,0:03:42.019

have done to that document but then or a

0:03:40.910,0:03:43.850

co-writing

0:03:42.019,0:03:46.489

stakes that is what we're doing on that

0:03:43.850,0:03:50.030

case in that project it's a problem

0:03:46.489,0:03:51.680

because I cannot go simply and dump text

0:03:50.030,0:03:55.239

in there and you know what happened and

0:03:51.680,0:03:59.150

what not so that has forced me to

0:03:55.239,0:04:02.570

consider the possibility of adding

0:03:59.150,0:04:04.720

another piece of gear to my arsenal but

0:04:02.570,0:04:07.130

I'm trying to avoid mostly because I

0:04:04.720,0:04:12.140

already carry more gear than what I

0:04:07.130,0:04:14.840

should and on and when then when you

0:04:12.140,0:04:17.780

look into that you discover that the

0:04:14.840,0:04:20.900

gear you know I need it it's basically

0:04:17.780,0:04:24.590

forcing or going to lock me into a

0:04:20.900,0:04:26.480

Chromebook or Chrome tablets because of

0:04:24.590,0:04:29.870

that that said

0:04:26.480,0:04:31.790

my criteria for laptop or her tablets

0:04:29.870,0:04:35.120

used to be the same one as laughter the

0:04:31.790,0:04:37.310

larger the battery the better that is

0:04:35.120,0:04:40.940

one of the reasons I have used also the

0:04:37.310,0:04:43.610

iPad for so long because in it used to

0:04:40.940,0:04:46.340

last me a whole workday now the

0:04:43.610,0:04:49.130

processor has improved and more speed

0:04:46.340,0:04:50.960

has improved and I use it more it loves

0:04:49.130,0:04:54.890

me the whole workday but then I have no

0:04:50.960,0:04:57.080

use for night so sorry eventually end up

0:04:54.890,0:04:59.510

charging my iPad around the middle of

0:04:57.080,0:05:03.020

the day so that way I have used for the

0:04:59.510,0:05:05.870

night but I believe that the better the

0:05:03.020,0:05:08.990

larger the larger the capacity working

0:05:05.870,0:05:11.960

wise for the battery that is in my

0:05:08.990,0:05:16.400

opinion the most important feature that

0:05:11.960,0:05:18.770

a tablet and a laptop can have well for

0:05:16.400,0:05:21.530

me if you remember the last time we

0:05:18.770,0:05:24.140

talked about this I spoke about the way

0:05:21.530,0:05:26.990

that I use my ecosystem I used my laptop

0:05:24.140,0:05:30.590

for creation my tablet for consumption

0:05:26.990,0:05:32.720

and my phone for mobility no I can't say

0:05:30.590,0:05:35.720

that I started out thinking that I

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should do it this way it is it's more of

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an evolution and to be honest I only got

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a tablet because I wanted to watch

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movies on a veranda that's that's what

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motivated me I said you know what it's

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Let’s get ready to ruuuummmmmblllllle! We’re going to battle until the last spreadsheet software is standing! Okay, not really. But, isn't that an exciting way to start anything!?

In this episode, we introduce our latest, regular podcast contributor, Art Gelwicks of The Idea Pump, to ProductivityCast. We’re excited to now have Francis and Art join us going forward and really increase the value of diverse productivity perspectives and knowledge. We each come at the world of personal productivity from different angles and backgrounds, and we believe that strengthens our ability on ProductivityCast to get to universal axioms as well as the deeper discussions of differences in personalities and workflows, from which you, our listeners, will benefit.

So, let’s get on with the discussion about the pro’s and con’s of the most popular spreadsheet software--and their productive uses!

Enjoy! Give us feedback! We love to hear from you and send your questions and suggestions. And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast

Ray Sidney-Smith

Augusto Pinaud

Art Gelwicks

Show Notes

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Early history of Microsoft Excel

Microsoft Excel

Google Sheets

Apple Numbers

LibreOffice Calc

SharePoint

Microsoft Access

G Suite ← this is a free 30-day trial of G Suite for new accounts (Thank Ray, Google Small Business Advisor - Productivity! ;-)

Getting Things Done in Google Sheets / Excel (template and video tutorial)

Evernote ← Sign up for a free Evernote account here!

CRM (This is a Webinar Ray presented on How to Choose a CRM for Small Business)

OneNote

Google Apps Script

Google Slides

Apple Pages

iCloud

Apple Keynote

OpenDocument format

Google Drive

Microsoft Excel Training

Google Sheets Training

Apple Numbers Training

Ray: We didn’t discuss this, but I’d remisce if we didn’t mention Airtable. Per their website, “Airtable makes it easy to organize stuff, people, ideas and anything else you can imagine with your team.” Worth checking out!

Raw Text Transcript

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are you ready to manage your work and

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personal world better to live a more

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fulfilling productive life then you've

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come to the right place

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welcome to productivity cast the weekly

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show about all things productivity here

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are your hosts Ray Sidney-Smith and

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Augusto Pinaud and welcome back to

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productivity cast everybody the weekly

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show about all things personal

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productivity as do you know I'm Ray

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Sidney-Smith and I'm here with Augusto

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Pinaud how's it gonna Augusto going pretty

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well pretty well fantastic

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well it's our pleasure to introduce our

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newest podcast contributor to the

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productivity cast team Art Gelwicks

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he's a business process project

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management and collaboration consultant

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for professionals small to medium-sized

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businesses and nonprofits our is also

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the founder of The Idea Pump

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consultancy definitely check out the

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blog over there at the idea pump dot com

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and is an experienced public speaker

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welcome to ProductivityCast oh thank you

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I appreciate it it's good to be with you

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guys and talk about the topic du jour

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we're looking forward to having you on

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as a regular contributor so that's

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always a good thing

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and so today we are going to be talking

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about software that I think everybody

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pretty much knows I mean you know we all

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use it in some way shape or form which

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is spreadsheet software and there are so

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many today that we sort of I thought

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would be really fun for us to actually

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discuss the variety of them and their

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pros and cons based on how all of us

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sort of used them just as a sort of

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primer you know we started off with

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really Microsoft Excel I mean it was a

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it was another product that was bought

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by Microsoft way back you know in I

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believe it's the 80s and forgive me if

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I'm someone can correct me if I'm wrong

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but the you know the software has

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developed into what is now Microsoft

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Excel and here we are you know 30 odd

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years later and now we have you know

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products from Apple to open-source

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software like libre office having calc

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to so many other spreadsheet software

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and I want to just sort of talk about

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what we use why we use it

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and the pros and cons of those pieces so

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let's start off with the big elephant in

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the room which is Microsoft Excel what

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we all have experienced with Microsoft

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Excel how Microsoft Excel is one of

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those things that I consider the Swiss

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Army knife of the office suite I've used

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I have used personally and watched Excel

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be used for just about everything

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positive and lots of things that

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probably shouldn't be used for when you

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look at the function set that's included

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in it and its capability of not only

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handling and basic mathematical

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functionalities and financial

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calculations things that are extremely

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common that it's used for Excel is also

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very commonly used as a data modeling

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tool in a database in many cases where

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you would actually think that you would

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probably push into a larger database

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system a lot of those pieces come back

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into Excel I work a lot in the

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collaborative space with systems like

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SharePoint so you start to see Excel

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tying to those data systems to pull

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information down for analysis the

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challenge you get with something like

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Excel is you're right it's the elephant

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in the room and unfortunately often the

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elephant can take out 90% of the room it

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has such a intersect and so many

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capabilities that like most things in

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office only about 20% of them are

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actually used by anyone but you start to

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miss out on some of the capabilities but

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just over a couple of days like today

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I'm going to be spending most of the day

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using Excel building out data models and

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wireframes

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or an application design is it the

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optimal tool for that no but it can do

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it and it can do it notably well and it

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happens to be one that's right there and

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readily available I remember my first

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use of Excel was actually developing

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applications for you know the company

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that I worked for and you know because

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it could do all of these sophisticated

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formulas that we just decided to turn

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the various sheets into the workflow

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that helped us move data from one set of

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cells within

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one tab to the next each department put

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in their information you know in each of

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the various tabs and then we got sort of

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the output on the other side and it was

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it did its job you know what I mean it

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was great and there was a time in which

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I felt that was sort of the ultimate

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until I got more geeky and excited about

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using access Microsoft Access and then

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we used you know the Microsoft Excel

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database as our as our database to pull

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into access and really use the front-end

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access you know graphic user interface

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the GUI for purposes of having forms and

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things of that nature for people to be

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