🎙 In this episode, I sit down with Kirsten Graham, a direct competitor who also specialises in helping entrepreneurs to systemise their work and achieve freedom using virtual assistants and smart business systems. We compare our approaches, provide practical strategies and share hard-won lessons for hiring, onboarding and leading remote teams.
I believe this is one of my best interviews in terms of value for you. You are listening to two passionate industry experts discuss, in depth, how they help people to create freedom in their businesses!
KEY TAKEAWAYS
💡 Train Before You Trust: Kirsten hires people using the paid intern model. All hires are fully trained before they are trusted to work directly with clients.
💡 Stop Hiring on Hope: The “hire and hope” approach doesn´t work. Bringing someone on board without clear systems or expectations sets everyone up for frustration and failure.
💡 Be Careful with AI: Only adopt an AI solution if there’s a clear business case. Will it save time, generate revenue, or deliver meaningful value for your business? If you can’t answer “yes,” it’s best to skip the implementation.
BEST MOMENTS
02:41 - 💬 “We really believe you lead people, you manage tasks - you manage tasks through systems and project management software.” — Kirsten
21:26 - 💬 “AI can help you. It's a tool. It shouldn't do your job for you.” — Kirsten
46:29 - 💬 “We have the same set of rules whether someone's based in the Philippines, South Africa, or they're in the UK, or Sweden, it doesn't matter to me.” — Steve
TIMESTAMPED OVERVIEW
00:00 Streamlining Onboarding and Collaboration
07:16 Training VAs through a paid internship
10:15 Strong systems eliminate frustration
22:10 Where AI fits in
34:40 How systems set everyone up for success
49:00 The mindset shift from “hiring help” to “building assets”
VALUABLE RESOURCES
From Steve Day:
Free access to our flagship RECRUIT RIGHT FRAMEWORK
Free access to our flagship DIDACT FRAMEWORK
From Kirsten Graham:
Double Your Income with a Marketing VA: https://outsourcingforbosses.com/
LINKS TO CONNECT WITH THE GUEST
Website: https://sixfigurebusinesscoaching.com/
LinkedIn: https://www.linkedin.com/in/kirstengrahamsfbc/
YouTube: https://youtube.com/@sixfigurebusinesscoaching
Facebook Page: https://www.facebook.com/SixFigureBusinessCoaching
Facebook: https://www.facebook.com/kirsten.graham.3517
Instagram: https://www.instagram.com/sfbizcoaching/
ABOUT THE GUEST
Kirsten Graham is the Co-CEO of Six Figure Business Coaching. She helps small business owners reclaim their time and increase visibility by using video marketing, podcast guesting, and smart outsourcing. She shows entrepreneurs how to build authority, attract quality leads, and put the right systems in place so they can grow their income without burning out.
LINKS TO CONNECT WITH THE HOST
Podcast: https://www.systemizeyoursuccess.com
Website: https://systemsandoutsourcing.com/
Facebook Group: https://facebook.com/groups/systemsandoutsourcing/
LinkedIn: https://linkedin.com/company/systemsandoutsourcing/
Instagram: https://instagram.com/systems_and_outsourcing/
YouTube: https://youtube.com/@drsteveday42
TikTok: https://www.tiktok.com/@drsteveday42
ABOUT THE HOST
Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support.
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By Dr Steve Day
5
1111 ratings
🎙 In this episode, I sit down with Kirsten Graham, a direct competitor who also specialises in helping entrepreneurs to systemise their work and achieve freedom using virtual assistants and smart business systems. We compare our approaches, provide practical strategies and share hard-won lessons for hiring, onboarding and leading remote teams.
I believe this is one of my best interviews in terms of value for you. You are listening to two passionate industry experts discuss, in depth, how they help people to create freedom in their businesses!
KEY TAKEAWAYS
💡 Train Before You Trust: Kirsten hires people using the paid intern model. All hires are fully trained before they are trusted to work directly with clients.
💡 Stop Hiring on Hope: The “hire and hope” approach doesn´t work. Bringing someone on board without clear systems or expectations sets everyone up for frustration and failure.
💡 Be Careful with AI: Only adopt an AI solution if there’s a clear business case. Will it save time, generate revenue, or deliver meaningful value for your business? If you can’t answer “yes,” it’s best to skip the implementation.
BEST MOMENTS
02:41 - 💬 “We really believe you lead people, you manage tasks - you manage tasks through systems and project management software.” — Kirsten
21:26 - 💬 “AI can help you. It's a tool. It shouldn't do your job for you.” — Kirsten
46:29 - 💬 “We have the same set of rules whether someone's based in the Philippines, South Africa, or they're in the UK, or Sweden, it doesn't matter to me.” — Steve
TIMESTAMPED OVERVIEW
00:00 Streamlining Onboarding and Collaboration
07:16 Training VAs through a paid internship
10:15 Strong systems eliminate frustration
22:10 Where AI fits in
34:40 How systems set everyone up for success
49:00 The mindset shift from “hiring help” to “building assets”
VALUABLE RESOURCES
From Steve Day:
Free access to our flagship RECRUIT RIGHT FRAMEWORK
Free access to our flagship DIDACT FRAMEWORK
From Kirsten Graham:
Double Your Income with a Marketing VA: https://outsourcingforbosses.com/
LINKS TO CONNECT WITH THE GUEST
Website: https://sixfigurebusinesscoaching.com/
LinkedIn: https://www.linkedin.com/in/kirstengrahamsfbc/
YouTube: https://youtube.com/@sixfigurebusinesscoaching
Facebook Page: https://www.facebook.com/SixFigureBusinessCoaching
Facebook: https://www.facebook.com/kirsten.graham.3517
Instagram: https://www.instagram.com/sfbizcoaching/
ABOUT THE GUEST
Kirsten Graham is the Co-CEO of Six Figure Business Coaching. She helps small business owners reclaim their time and increase visibility by using video marketing, podcast guesting, and smart outsourcing. She shows entrepreneurs how to build authority, attract quality leads, and put the right systems in place so they can grow their income without burning out.
LINKS TO CONNECT WITH THE HOST
Podcast: https://www.systemizeyoursuccess.com
Website: https://systemsandoutsourcing.com/
Facebook Group: https://facebook.com/groups/systemsandoutsourcing/
LinkedIn: https://linkedin.com/company/systemsandoutsourcing/
Instagram: https://instagram.com/systems_and_outsourcing/
YouTube: https://youtube.com/@drsteveday42
TikTok: https://www.tiktok.com/@drsteveday42
ABOUT THE HOST
Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support.
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