Creating Successful Collaborative Community Events: Tips and Strategies

This webinar, hosted by Sally Porteous, focuses on creating effective and engaging community events. It offers a comprehensive guide based on her handbook 'Building a Vibrant City Events Plan', which she used to encourage local councils to support community events. Key topics include volunteer engagement, collaborative planning, and marketing strategies. Porteous discusses the importance of community buy-in, collaboration, and communication for successful event planning. She also introduces the '8 Week Event Plan' program and offers various downloadable resources like a volunteer engagement strategy, sponsorship worksheet, and a comprehensive event management checklist. The aim is to provide community members and organizers with the tools, strategies, and mindset needed to create vibrant, well-organized events.

00:00 Welcome and Introduction
00:47 Acknowledging Traditional Owners and Workshop Overview
00:58 The Handbook: Building a Vibrant City Events Plan
02:56 Volunteer Engagement Strategy
05:42 Current Community Event Landscape
12:26 Three Themes for Successful Community Events
24:51 Five-Part Framework for Event Success
26:42 Procurement Strategy and Administration
26:56 Event Strategy Overview
28:11 Designing Your Event
29:56 Marketing Your Event
33:23 Operations and Implementation
41:29 Contract Negotiation and Risk Management
45:53 Final Thoughts and Resources

Jen Blandos is an international entrepreneur with decades of global business experience. Female Fusion is the exceptional membership that Jen has cultivated to support women globally to own and run successful businesses. In this episode, share the value, importance and the know-how on creating live events for your business including how to market, what to program, and how to connect with your audience. You can find the entire Women on the Rise podcast series at www.femalefusionnetwork.com/podcast. Links to resources discussed in this interview: * www.eventplannersworkshop.com.au/ideatolaunch Quick reference guide to the episode: 2:50 – biggest challenges in organising events 3:00 – what works well for a first event 4:00 – environment and quality over quantity 5:00 – how Jen grew her very first business 6:45 – AI and events 7:40 – key points to consider when choosing a venue 10:40 – how to make a difference on your event 13:45 – what to consider with food at your event 14:30 – how to fix a menu when you get it wrong 17:10 – critical programming elements 17:45 – how to connect your audience, without icky tactics 22:00 – making your audience dance 25:30 – red dots on name tags 27:40 – what to do when your speaker pulls out of your event 30:00 – when is it appropriate not to use a microphone 33:50 – 21st Century MBA 36:00 – the value of having an international business 41:40 – free download info

In this episode I am interviewed by Dr. Monique Beedles, a multi passionate entrepreneur whom I have had the pleasure of working with, producing her events, for about ten years. Monique and I toss around the idea of the true worth of events, and the true worth of your audience. Monique is a super talented Coach who has worked her way through no less than four post graduate degrees, consults on asset management, originally studied and graduated as a pharmacist and a creative writer. She is the author of several books, the latest one entitled Leadership Assets, a book that provides you with a framework to create a whole-of-life plan for your asset management career. Monique describes nine essential leadership assets for you to develop as you journey from the workshop to the boardroom. You can follow Monique and explore her work at https://www.moniquebeedles.com/

In this chat, Mel and I talk about touring as a performing artist, booking your own shows and creating your own events. We talk about the fear of getting on your own stage, and a few ways you can avoid the resistance and get out there and share your own message on your own stage. You can find out more about Mel and her programs below. https://www.fearlesssinger.com/

We're okay about having a business as a side hustle while we have a job - it's almost noble and admirable. But for some reason, we beat ourselves up when we have to get a job to supplement our business income. In this short bonus episode, I give you an an affirmation talk about how having a job as a side hustle is an okay optionn.

Sigrid is a book writing specialist with a very unique program for coaches and consultants. As a successful book coach, Sigrid is involved in many many book launches, so we sat down and talked about the elements that make an interesting, engaging and audience centric event, that drives interest in your book! You can find out about Sigrid's programs and follow her here. https://stickybeakmarketing.com/

The amazing Mel Lathouras has an incredible program where she not only teaches people how to sing, but she is an amazing stage and life coach, breathing entertainment brilliance into everyone who is lucky enough to be in her presence - myself included! And i if you want the downloads I mention at the end of the episode, drop me a line and I'll send them to you. You can listen to Mel's podcast here. https://www.fearlesssinger.com/podcast

I was a guest on Leanne's podcast and you can find her show here. https://www.firsttimefacilitator.com/podcast Leanne Hughes is the Author of the game changing book the 2-Hour Workshop Blueprint, and her work in Public practices transforms organisations and unlocks a culture of innovation. She is the enigmatic creator of The First Time Facilitator Podcast and Facebook group The Flipchart that has more than 2000 members. We chatted all things workshop and audience experience, as well as taking from other environments like shopping malls, and bringing their expertise into our own event environments. And if you don't have it already, here's the link to the free download - Pre Event Checklist https://www.eventplannersworkshop.com.au/pre-event-checklist

Listen to this audio twice a day from the moment you start planning your event, until doors open. Believing in your event is half the battle.

I recently exhibited at the Australian Festival Industry Conference. I found a creative way to engage with delegates that had them coming back time and time again over the course of more than 3 days! I needed to find an activity that would * Highlight my stand amongst all of the others (with much bigger budgets) * Look like so much fun they can’t help but come over and see what it’s all about * Provide an experience that is fun and engaging * And keeps them coming back Listen in to hear my process and the results of my activation. If you would like some creative solutions to your promotional strategy, get in touch.