There simply aren’t enough relevant candidates in our recruitment pipelines
Mitko Ivanov inquires from Boyan Stoyanov about issues businesses face regarding a lack of relevant candidates in recruitment pipelines. Boyan suggests that many businesses adopt a passive approach. Announcing vacancies without much else for effort leads to a recruiting pipeline that's mostly inbound. This passivity ties back to the people who oversee recruitment. Understanding it as a full-time job, like sales, would improve efficiency. Defining the ideal persona for a role is crucial, and this requires using techniques from marketing and sales. However, many companies approach recruitment passively. Small businesses even struggle more due to limited resources. For these businesses, often a single person is responsible for both recruitment and other tasks like payroll. This situation results in an obvious lack of bandwidth.
Over 50% of the candidates stopped responding and/or did not submit the assignment we gave them
Mitko asks Boyan why over half of the candidates cease to respond or fail to submit given assignments early in the recruitment process. Boyan believes this is because likely these candidates are poorly targeted or simply should not be there. Companies need to properly profile potential candidates, understanding their skill level and career trajectory. By not interviewing everyone and having a good preliminary filter, companies can avoid wasting time on candidates who are not truly interested. But the problem goes deeper sometimes, it is about companies acting out of desperation due to stringent deadlines and then trying to fit wrong candidates into roles.
We get unexpected rejections from good candidates, who went through the whole the interview process.
Mitko raises the issue of recruitment managers receiving unexpected rejections from potentially good candidates who went through the entire recruitment process. Boyan Stoyanov explains that many variables could cause these rejections. It might be because these candidates prioritize a higher salary, or they might be unconvinced that the company is the place for them to grow their careers. This situation shows a company's lack of effort in selling its mission and vision to the candidate. From the candidate's perspective, the interview process is also a means of validating the employer as a suitable place to work. Recruiters often miss the opportunity to understand the candidate and identify potential red flags or mismatched expectations early in the process. Regular occurrence of such situations is a clear indication of a fault in the company's recruitment process.
The role of the HR team in the process
Mitko Ivanov starts the conversation by pointing out some missing key elements in the recruitment systems and queries the role of the HR team in the process. Boyan Stoyanov responds by explaining the critical role of the HR team in the process of recruitment. That is, HR is expected to have the market intelligence and to carry out talent mapping, which involves knowing exactly what kind of talent the company is searching for. This necessitates the creation of a competency framework or matrix, which outlines the skills and competencies the company needs for achieving its objectives. Without the comprehensive competency framework, it wouldn’t be possible to find the right talents. To create these definitions and competency framework, HR needs to collaborate closely with other stakeholders within the company. He mentions that hiring managers have the final say on a candidate’s hiring since they are accountable for their performance later on, indicating that the hiring managers’ role is crucial in the recruitment process. He underlines that if there’s a disconnect between the HR and the hiring managers, it is impossible to properly define what they're looking for. Boyan also highlights the importance of having a clear approach when engaging the identified talent pool. Running HR, according to him, is structurally functional as they need to prepare everything and coordinate with stakeholders involved in the recruitment process. He concludes by emphasising that HR plays a huge responsibility in a company’s recruitment process. The complexity of outbound recruitment usually necessitates dedication and resources, which is why most companies opt for passive recruitment.
When is the right time to hire a recruitment agency?
Mitko Ivanov begins the discussion by emphasizing the limited capacities of people, discussing the forced passive recruitment. He moves on to ask about the correct timing to hire a recruitment agency. Boyan Stoyanov offers solutions depending upon company size and suggests the use of recruitment agencies as a surface-level solution. Recruitment agencies help fill the pipeline with candidates, enhancing the selection process. But, Stoyanov adds, they can't make decisions for a company. He acknowledges the challenges an employer faces in filtering and assessing candidates. Furthermore, he discusses the biases that often influence the recruitment process and could potentially lead to wrong dynamics within the company. Utilizing recruitment agencies is an internal decision, advised to be used strategically. If used extensively, Stoyanov warns that it could indicate internal issues within a company. He likens using recruitment agencies to a temporary painkiller that does not solve the actual problem. Summing up, Stoyanov concludes that knowing when and how to utilize recruitment agencies efficiently and wisely is a crucial aspect of recruitment.
How long should we wait for a new hire to see if they are a good fit for the company?
According to Mitko Ivanov and Boyan Stoyanov, the length of time needed to determine whether a new hire is suitable varies based on many factors. Recruiting agencies can only suggest candidates, the final decision lies with the employer. Usually, in sales, fears of a new hire not working out are seen within the first few weeks. If you see signs of reduced effort, the new recruit may not be a good fit. However, if you lack experience in the area you are hiring for, you may have to wait for results. In such cases, this can take longer, 6 to 9 months if the sales cycle is longer. For complex, senior positions, it may take 6 months to know if they are suitable. Therefore, hiring the wrong person can setback a project timeline by about a year.
Open Discussion
Boyan Stoyanov suggests that companies aiming to improve their recruitment process and increase the quality of hires would be a good fit for his services. His company, HireWorks, helps businesses build internal recruitment capabilities, which not only saves agencies costs but also provides more control and visibility over the process. His focus is on improving the match quality between the company and the candidate rather than only concentrating on reducing agency fees. He also encourages interested persons to reach out via LinkedIn or through his website, hireworks.digital.