You might think your billing model or project volume is fine—until the numbers tell a different story.

From cash flow crunches to billing mistakes, this episode uncovers where architecture firms really bleed money—and how to stop it.

Caitlynn and Seanna break down the most common financial blind spots for architecture firm owners. Whether it’s flat fees that don’t cover scope creep, receivables dragging out for 60+ days, or failing to track true delivery costs, these mistakes silently erode margins.

They also dive into entity structure, tax implications, and benchmarks every architecture firm should monitor to protect profit.

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER:
 ✅ The hidden costs of flat fee and hourly billing (and how value-based pricing changes the game)
 ✅ Why receivables averaging 61 days can cripple cash flow—even if revenue looks strong
 ✅ The key KPIs (labor multiplier, wages-to-revenue, profit margin) every architecture firm owner must track

Check out an amazing book by Michael E. Gerber.:
The E-Myth Revisited: Why Most Small Businesses Don't Work and What to Do About It 

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Think raising your prices is the answer?

What if the real problem isn’t your pricing—but your business model?

Before you add another offer or scale your team, you need to fix the financial foundation.

In this episode, Caitlynn and Seanna dig into one of the biggest mistakes service-based business owners make: trying to fix profitability problems by tweaking prices or hiring—without understanding the business model underneath. If your costs are unclear, your delivery is draining your time, or your offers are too custom to scale… this one’s for you.

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER:

 ✅ Why raising your prices won’t solve a broken profit structure

 ✅ How custom work and unclear scope silently erode your margins

 ✅ What to review in your business model before trying to scale

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Think you’re pocketing an easy 15% tax savings? You might be paying for it in ways you haven’t calculated.

Too many business owners get pushed into an S-Corp without understanding the bookkeeping, payroll, and compliance traps that come with it. The result? More stress, higher costs, and zero real benefit. In this episode, Caitlynn and Seanna strip away the hype and give you the unfiltered truth—so you can decide if the S-Corp is a smart move for your business or a financial sinkhole.

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER:

• The real math behind that “15% savings” number—and why it’s not always a win
• The hidden costs and obligations no one tells you about before you file Form 2553
• How to know if your business is actually ready for the S-Corp leap—or if you should hold off

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Are You Hiring a CFO Too Soon?

Thinking a CFO will fix your money problems?

Here’s the truth: most businesses don't need a CFO—they need clarity, not complexity.

In this episode, Caitlynn and Seanna pull back the curtain on the “fractional CFO” trend that’s flooding the online space. Spoiler: A title doesn’t mean someone is qualified—or what your business actually needs.
Too many entrepreneurs jump into hiring a CFO when what they really need is better bookkeeping, strategic financial support, and someone who understands their goals. Caitlynn and Seanna break down what financial support looks like at different stages of business growth, so you can make smart decisions and stop burning cash on roles that don’t move the needle.

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER:

 ✅ Why CFO is often the wrong hire—and what you actually need instead

 ✅ The biggest red flags when someone pitches themselves as a “fractional CFO”

 ✅ A breakdown of the right financial roles to support you at each revenue stage

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Should you really scale—or are you just burned out and bored?

Most service providers think building a team is the only way to grow…

…but they end up overworked, underpaid, and managing people they never wanted to hire in the first place.

If your calendar’s full but your life isn’t, it’s time to rethink what growth looks like—for real.

In this episode, Caitlynn and Seanna break down the true cost of scaling, why staying solo can be strategic, and how to figure out which path actually aligns with your lifestyle and goals. From CPA-backed strategy to brutally honest experience, they give you the tools to make a decision that serves you—not just your revenue.

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER:

✅ The key financial trade-offs between staying solo and building a team

✅ How to protect your profit (and your sanity) during the messy middle of scaling

✅ Why your “exit plan” should shape your business model—starting now

RESOURCES + LINKS
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Are you making money in your business but still feel blindsided by your tax bill?

You’re not alone—and chances are, you’re operating with outdated strategies and bad advice that no longer work under the new tax law.

In this solo episode, CPA and tax strategist Caitlynn Eldridge breaks down the real impact of OB3—aka “The One Big Beautiful Bill”—a sweeping tax overhaul with changes that aren’t getting enough attention (but should). From surprise penalties to misunderstood deductions, Caitlynn walks you through exactly what business owners, high-income earners, and savvy taxpayers need to know heading into 2025.

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER:

✅ Why the “one big beautiful bill” isn’t what the headlines are telling you

✅ Which deductions are disappearing—and what to do before it’s too late

✅ How tip income, overtime, bonus depreciation, and 1099s are changing (and who’s most at risk)

✅ What seniors, freelancers, and real estate investors must know about the new timelines and phase-outs

✅ The tax planning conversations you need to have with your CPA now

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Is Profit First really helping your business—or just making you feel in control while you're still bleeding cash?

Many business owners believe that opening multiple bank accounts and following strict percentages will automatically lead to profitability. But here's the truth: Profit First is a system—not a strategy. And if you’re applying it without fixing your pricing, margins, or overhead, you might be organizing your finances around a flawed foundation.

In this episode, Caitlynn and Seanna unpack where the Profit First method actually works, where it falls short, and how to adapt it for your real-life business needs. This is your invitation to stop following formulas blindly—and start managing your cash flow with clarity and context.

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER:
 ✅ Why Profit First doesn’t fix broken pricing or bloated expenses
 ✅ When this system can be helpful—and when it becomes a crutch
 ✅ How to build a smarter, more flexible cash flow strategy tailored to your business

🎧 If you’ve ever asked, “Why isn’t this working even though I’m doing everything ‘right’?”, this episode is for you.

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Is your bookkeeping helping you grow—or just helping you survive tax season?

Most business owners think if their books are categorized and their CPA can file their taxes, they’re “good.” But in reality? That’s the bare minimum. The truth is, if your bookkeeping isn’t giving you strategic insight, timely cashflow visibility, and clear reports—you’re making decisions in the dark.

In this episode, Caitlynn and Seanna break down why so much bookkeeping is useless for real business growth, how AI tools like QuickBooks can sabotage your financial clarity, and what actual proactive bookkeeping looks like.

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER:
 ✅ Why most bookkeeping is just digital filing—not decision-making support
 ✅ How AI misclassification and delayed reporting are costing you clarity and cash
 ✅ The signs it’s time to upgrade your books—and what better bookkeeping actually includes

🎧 Whether you’re doing it yourself, relying on software, or working with a bookkeeper who never asks questions—this is the episode you can’t afford to skip.

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Think that write-off is saving you money? Or is it secretly draining your cash?

Too many business owners treat tax deductions like free money—spending thousands just to lower their tax bill, thinking it’s a smart financial move. But here's the truth: you’re still spending real cash, and in most cases, you're saving way less than you think.

In this episode, Caitlynn and Seanna break down what a tax deduction really is (and isn’t), why your CPA probably isn’t warning you about it, and how to stop falling for flashy write-off culture. If you’re buying things you don’t need “for the deduction,” this episode is your financial wake-up call.

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER:
 ✅ Why write-offs aren’t dollar-for-dollar savings—and what they actually do
 ✅ The hidden traps of tax-season panic spending (and what to do instead)
 ✅ Smarter ways to reduce your tax bill without destroying your profitability

🎧 Tune in to rethink what’s really worth spending on—and start making money moves that actually protect your bottom line.

RESOURCES + LINKS
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Are you working harder, selling more, and still wondering where the heck your money is?

If you think growing revenue will automatically grow your profit, think again. This is one of the most dangerous myths in small business—and it’s draining your time, your energy, and your bank account. Most entrepreneurs are scaling broken systems with bloated overhead and underpriced offers… and they don’t even realize it.

In this episode, Caitlynn and Seanna break down the real reason you feel busy but still broke. It’s not your revenue—it’s your margins. You’ll get a clear, BS-free look at what’s stealing your profit, how to spot the leaks, and how to make more without chasing more clients.

BY THE TIME YOU FINISH LISTENING, YOU’LL DISCOVER:
 ✅ Why bad pricing and sneaky overhead are silently killing your margins
 ✅ What healthy profit margins actually look like (based on your business type)
✅ Simple, high-impact steps to keep more of what you earn—without selling more

🎧 This is your financial wake-up call. Tune in and start scaling smarter.

RESOURCES + LINKS
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