WebCami Podcast

Web Designer Habits is my weekly series for small business web designers.This week’s habit is to start a client newsletter. In this video, I’m sharing why this is such a useful habit if you want to stay in touch with past clients, stay top of mind, and create more opportunities for repeat work over time.It does not need to be fancy. It just needs to be consistent.Sign up for my newsletter:https://webdesignerhabits.com

View this episode on YouTube:

https://youtu.be/kQRIEJCPc-8?si=HBV7x8cRE4v-NC2w

Take Something Off Your Plate to reduce overwhelm in your workload.

• Why it’s important to regularly evaluate your workload and let go of what no longer serves you.
• How removing even meaningful or productive commitments can be the healthiest choice.
• Simple steps to identify and release what’s creating pressure or burnout in your life and business.

1. Make a Full List – Write down all your current commitments, both personal and professional.
2. Identify What’s Weighing You Down – What feels heavy or no longer aligned with your priorities?
3. Let Go of One Thing – Say no, pause it, delegate it, or drop it—without guilt.
4. Create Space – Use the breathing room to rest, refocus, or give more energy to what matters most.
5. Check In Regularly – Reevaluate your obligations often, especially when you feel stretched thin.

After a lot of thought, I’ve decided to pause this podcast indefinitely. While I love connecting with you each week, recording and producing this show has become the thing that tips my weekly workload into overwhelm. Letting go of it—at least for now—is the best way for me to take care of myself and stay focused on what I do best.

Web designers and solopreneurs who need permission to stop overcommitting and start choosing ease and sustainability.

Ask for Client Reviews

Last week’s habit was about requesting client testimonials—something I didn’t manage to do. And that’s okay. I’ll be asking at least one client for a review this week, because done is better than perfect.

About your host: Cami MacNamara, better known as WebCami, has 20+ years of experience running a successful one-person web design business. She’s a former Seattle WordPress Meetup volunteer (2018–2023), a WordPress speaker, and the author of the Web Designer Habits newsletter (formerly HabitsWP). Cami also moderates the WebCami Cafe Facebook group, a supportive space for web designers. With over 600 websites designed and 200+ managed monthly, she’s passionate about sharing habits and strategies to help web designers be happier and more productive.

Sign up for updates at WebDesignerHabits.com and join my Facebook group at WebCamiCafe.com for more tips and accountability. Connect with me at WebCami.com. Let’s keep building better habits together!

THIS PODCAST IS ON PAUSE UNTIL FURTHER NOTICE.

This is a combo episode of episodes 69, 70 and 71.

Plan Summer Time Off to recharge your energy and make space for rest before burnout sneaks in.

• Why scheduling time off in advance helps protect your well-being and workflow.
• How to set boundaries with clients during summer while keeping communication clear.
• Easy strategies to enjoy the season, even if a full vacation isn’t possible.

1. Look Ahead – Block off vacations, long weekends, or summer hours now before the calendar fills up.
2. Batch Work in Advance – Get ahead so you can truly step away without scrambling.
3. Communicate with Clients – Let them know your summer plans and set expectations.
4. Use Auto-Replies – Even short breaks deserve boundaries.
5. Be Flexible but Firm – Half-days, long lunches, or no-meeting Fridays all count as rest.

Web designers and solopreneurs who want to enjoy summer without letting their business run them into the ground.

Over the past few weeks, I’ve implemented several habits that have made a big difference in how I work:

• Hiring an Accountant has taken a huge mental load off and helped me think more clearly about business finances.
• Delaying Email Responses keeps me out of reactive mode and lets me focus on deep work.
• Creating an Email Template Library saves time and ensures consistency when communicating with clients.

And last but not least—PressConf was amazing! I had a great time connecting with old friend and making new ones in the WordPress space and came back with new ideas and renewed energy.

About your host: Cami MacNamara, better known as WebCami, has 20+ years of experience running a successful one-person web design business. She’s a former Seattle WordPress Meetup volunteer (2018–2023), a WordPress speaker, and the author of the Web Designer Habits newsletter (formerly HabitsWP). Cami also moderates the WebCami Cafe Facebook group, a supportive space for web designers. With over 600 websites designed and 200+ managed monthly, she’s passionate about sharing habits and strategies to help web designers be happier and more productive.

Sign up for updates at WebDesignerHabits.com and join my Facebook group at WebCamiCafe.com for more tips and accountability. Connect with me at WebCami.com and don’t forget to tune in next Sunday for another habit and another episode. Let’s keep building better habits together!

Stop Doing Your Own Taxes and start working with a professional to manage your finances more efficiently.

• Why outsourcing your tax and bookkeeping tasks can reduce stress and improve accuracy.
• How hiring an accountant frees up time and helps you make smarter financial decisions.
• What to look for in a small business or freelance-focused accountant.

1. Understand the Basics – Learn enough to stay informed, even if someone else handles the details.
2. Know When to Get Help – If your finances are getting complex, it’s time to outsource.
3. Find the Right Fit – Ask for referrals and choose an accountant familiar with freelance or small business needs.
4. Start Early – Don’t wait until tax season—reach out now to build the relationship.

Freelance web designers and solopreneurs looking to free up time, reduce financial stress, and plan for long-term growth by hiring a professional accountant.

Declutter Your Digital Space

Last week’s focus on digital decluttering brought a fresh sense of clarity. Cleaning up files, organizing cloud storage, and taming my inbox helped me feel more in control. By taking small steps like tidying up daily and setting aside time for cleanup, I noticed better focus and less mental clutter throughout the week.

About your host: Cami MacNamara, better known as WebCami, has 20+ years of experience running a successful one-person web design business. She’s a former Seattle WordPress Meetup volunteer (2018–2023), a WordPress speaker, and the author of the Web Designer Habits newsletter (formerly HabitsWP). Cami also moderates the WebCami Cafe Facebook group, a supportive space for web designers. With over 600 websites designed and 200+ managed monthly, she’s passionate about sharing habits and strategies to help web designers be happier and more productive.

Sign up for updates at WebDesignerHabits.com and join my Facebook group at WebCamiCafe.com for more tips and accountability. Connect with me at WebCami.com and don’t forget to tune in next Sunday for another habit and another episode. Let’s keep building better habits together!

Share your tips or wins using #WebDesignerHabits!

Declutter Your Digital Space to reduce stress, sharpen focus, and regain control over your workday.

• How cleaning your computer, inbox, and digital tools improves clarity and efficiency.
• Why mental clutter from digital mess impacts your creativity and responsiveness.
• Easy, practical ways to refresh your workspace and stay organized long term.

1. Clean Up Your Computer – Delete duplicates, archive old folders, and empty your downloads folder.
2. Tidy Your Inbox – Unsubscribe from clutter and file important emails.
3. Organize Cloud Storage – Create consistent folder structures in your tools.
4. Declutter Your Browser – Remove outdated bookmarks and organize your tabs.

Web designers and solopreneurs feeling digitally overwhelmed and ready for a fresh start in their virtual workspace.

Review Your Onboarding Procedures

Last week, I focused on building a more consistent onboarding process. Moving from casual emails to a clear roadmap has helped me set expectations and streamline communication. By reviewing my current system, creating templates, and adding automation, I’ve saved time and made clients feel more confident in our working relationship.

I'm speaking on Friday, April 11th at 4pm EST at the Web Agency Summit. My topic: Grow your Agency, Not Your To-Do List. You can register using the link below:

http://atarim.io/summit/?utm_source=Manage-WP

https://managewp.com/

About your host: Cami MacNamara, better known as WebCami, has 20+ years of experience running a successful one-person web design business. She’s a former Seattle WordPress Meetup volunteer (2018–2023), a WordPress speaker, and the author of the Web Designer Habits newsletter (formerly HabitsWP). Cami also moderates the WebCami Cafe Facebook group, a supportive space for web designers. With over 600 websites designed and 200+ managed monthly, she’s passionate about sharing habits and strategies to help web designers be happier and more productive.

Sign up for updates at WebDesignerHabits.com and join my Facebook group at WebCamiCafe.com for more tips and accountability. Connect with me at WebCami.com and don’t forget to tune in next Sunday for another habit and another episode. Let’s keep building better habits together!

Review your onboarding procedures to create a smoother, more professional start for every new client.

• Why a consistent onboarding system builds client trust and improves project flow.
• How to audit and streamline your emails, roadmap, and communication touchpoints.
• Tools and strategies to automate repetitive tasks and reduce overwhelm—for you and your clients.

1. Audit Your Emails – Turn repeated info into templates to save time and ensure consistency.
2. Outline Your Roadmap – Map the full process from signed contract to launch, including check-ins.
3. Pace the Communication – Limit to 1–2 clear emails a week to avoid overwhelming your client.
4. Include Key Admin Info – Add payment details, shared file access, and booking links.
5. Automate Where You Can – Use tools like Make or Zapier to streamline repetitive admin tasks.

Web designers and solopreneurs ready to stop winging it and start delivering a polished, consistent onboarding experience that sets the tone for success.

Start a Client Newsletter

Last week, I focused on launching a client newsletter—a habit that reinforces connection and keeps my clients in the loop. Choosing FloDesk helped me keep the process simple, and planning ahead with a content strategy made it more manageable. Sharing my schedule, updates, and helpful tips not only reminded clients of the services I offer but also strengthened relationships. I’ll continue refining my approach based on feedback and analytics.

Resources Mentioned:

Profitable Project Plan from Jennifer Bourn

Agency Mavericks (Formerly WP Elevation) From Troy Dean

About your host: Cami MacNamara, better known as WebCami, has 20+ years of experience running a successful one-person web design business. She’s a former Seattle WordPress Meetup volunteer (2018–2023), a WordPress speaker, and the author of the Web Designer Habits newsletter (formerly HabitsWP). Cami also moderates the WebCami Cafe Facebook group, a supportive space for web designers. With over 600 websites designed and 200+ managed monthly, she’s passionate about sharing habits and strategies to help web designers be happier and more productive.

Sign up for updates at WebDesignerHabits.com and join my Facebook group at WebCamiCafe.com for more tips and accountability. Connect with me at WebCami.com and don’t forget to tune in next Sunday for another habit and another episode. Let’s keep building better habits together!

Start a Client Newsletter to build stronger relationships, increase engagement, and keep your services top of mind.

• Why a regular newsletter helps clients stay informed and connected.
• How newsletters support your brand, showcase your expertise, and build loyalty.
• Practical steps to launch and sustain a simple, effective client newsletter.

1. Choose Your Platform – Options like Mailchimp, MailerLite, or FloDesk offer easy ways to get started.
2. Define Your Content Strategy – Share project updates, industry news, tips, or personal stories.
3. Set a Schedule – Decide whether you’ll send monthly, bi-monthly, or quarterly.
4. Gather Your List – Collect client emails with permission and keep your list organized.

Web designers and solopreneurs looking to increase client retention and engagement with simple, consistent communication.

Why Tracking Your Work Makes a Difference

Last week, I focused on keeping a daily work journal—a habit that’s helped me feel more organized and confident. Logging tasks and meetings each morning came naturally, but staying consistent in the afternoons was tougher. Reviewing my journal reminded me of how much I actually get done and gave me a renewed sense of accomplishment. I’ll continue journaling and explore ways to stay motivated throughout the day.

About your host: Cami MacNamara, better known as WebCami, has 20+ years of experience running a successful one-person web design business. She’s a former Seattle WordPress Meetup volunteer (2018–2023), a WordPress speaker, and the author of the Web Designer Habits newsletter (formerly HabitsWP). Cami also moderates the WebCami Cafe Facebook group, a supportive space for web designers. With over 600 websites designed and 200+ managed monthly, she’s passionate about sharing habits and strategies to help web designers be happier and more productive.

Sign up for updates at WebDesignerHabits.com and join my Facebook group at WebCamiCafe.com for more tips and accountability. Connect with me at WebCami.com and don’t forget to tune in next Sunday for another habit and another episode. Let’s keep building better habits together!

Keep a Daily Work Journal to stay organized, track progress, and follow through on commitments.

• How a simple daily log can improve accountability and workflow.
• Why tracking key tasks helps prevent missed deadlines.
• Easy ways to integrate work journaling into your routine.

1. Follow Your Calendar – Match your journal entries to your scheduled work blocks.
2. Keep It Simple – Bullet points or quick notes are enough—don’t overcomplicate it.
3. Review and Adjust – Experiment with what works best for you and refine over time.

Web designers and solopreneurs looking for a simple way to stay organized, track progress, and reduce stress in their daily workflow.

Why I Only Check Email Three Times a Day

Last week, I focused on limiting email checks to three times a day to improve productivity. The structured approach helped reduce distractions and gave me more control over my schedule. While resisting the urge to check my inbox was challenging, using email filters and delayed responses made it easier. Moving forward, I’ll continue reinforcing this habit to maintain focus and minimize unnecessary interruptions.

About your host: Cami MacNamara, better known as WebCami, has 20+ years of experience running a successful one-person web design business. She’s a former Seattle WordPress Meetup volunteer (2018–2023), a WordPress speaker, and the author of the Web Designer Habits newsletter (formerly HabitsWP). Cami also moderates the WebCami Cafe Facebook group, a supportive space for web designers. With over 600 websites designed and 200+ managed monthly, she’s passionate about sharing habits and strategies to help web designers be happier and more productive.

Sign up for updates at WebDesignerHabits.com and join my Facebook group at WebCamiCafe.com for more tips and accountability. Connect with me at WebCami.com and don’t forget to tune in next Sunday for another habit and another episode. Let’s keep building better habits together!

Only Check Emails Three Times a Day to reduce distractions, increase focus, and reclaim control over your workday.

• How limiting email checks can boost productivity and reduce stress.
• Why frequent inbox interruptions disrupt deep work and focus.
• Simple strategies to structure your email habits for better efficiency.

1. Decide on Three Specific Times – Morning, midday, and late afternoon work well for most schedules.
2. Stick to Your Schedule – Resist checking emails outside these designated times.
3. Use Inbox Management Tools – Set up a focus tab with tools like CloudHQ to minimize distractions.
4. Prioritize Emails – Start each session by addressing the most important messages first.
5. Train Clients & Delay Responses – Set expectations by responding within your time blocks and using tools like MixMax to schedule emails.

Web designers and solopreneurs who feel overwhelmed by email and want to reclaim valuable time for deep work.

Tracking Subscriptions as a Web Designer

Last week, I focused on auditing my business subscriptions to cut unnecessary costs and ensure I’m only paying for tools I truly need. Using Google Tasks and Gmail labels made tracking easier, but navigating subscription models—especially with services like Adobe—was a challenge. Reviewing my expenses also gave me a clearer picture of my business costs, reinforcing the importance of regular audits. Moving forward, I’ll refine my tracking system to monitor yearly cost increases and improve financial planning.

Gmail Tabs by CloudHQ: https://chromewebstore.google.com/detail/gmail-tabs-by-cloudhq/ckoglchhifaedlfjhnoaebnloipiepjg?hl=en

MixMax: https://www.mixmax.com/

About your host: Cami MacNamara, better known as WebCami, has 20+ years of experience running a successful one-person web design business. She’s a former Seattle WordPress Meetup volunteer (2018–2023), a WordPress speaker, and the author of the Web Designer Habits newsletter (formerly HabitsWP). Cami also moderates the WebCami Cafe Facebook group, a supportive space for web designers. With over 600 websites designed and 200+ managed monthly, she’s passionate about sharing habits and strategies to help web designers be happier and more productive.

Sign up for updates at WebDesignerHabits.com and join my Facebook group at WebCamiCafe.com for more tips and accountability. Connect with me at WebCami.com and don’t forget to tune in next Sunday for another habit and another episode. Let’s keep building better habits together!

Review Your Monthly Business Subscriptions to optimize expenses and streamline your business operations.

• How reviewing your subscriptions helps eliminate unnecessary costs.
• Why tracking your tools ensures you’re only paying for what you use.
• Simple steps to conduct a subscription audit and maintain financial efficiency.

1. List All Subscriptions – Use a Google Sheet or Notion to track costs and usage.
2. Assess Value – Determine if each tool is essential, underused, or redundant.
3. Make Decisions – Keep what’s necessary, cancel what’s not, and explore alternatives.
4. Update Your Tracking – Maintain a subscription log to stay organized.
5. Set Payment Reminders – Add renewal dates to your calendar to avoid surprise charges.

Web designers and solopreneurs looking to take control of their business expenses and ensure every tool they pay for adds value.

What I Learned from Saying No More Often

Last week, I focused on setting boundaries and turning down projects that weren’t the right fit. A structured schedule and focus week made it easier to say no without guilt, leading to extra time for long-overdue business updates. Revamping my intake process was a major breakthrough, helping me better filter inquiries before they reach my inbox. Moving forward, I plan to be more intentional about protecting my work hours and refining my business processes.

https://www.rocketmoney.com/

https://monstercontracts.com/ref/99/ (affiliate link) See my policy here: https://webdesignerhabits.com/wpautoterms/affiliate-disclaimer/

About your host: Cami MacNamara, better known as WebCami, has 20+ years of experience running a successful one-person web design business. She’s a former Seattle WordPress Meetup volunteer (2018–2023), a WordPress speaker, and the author of the Web Designer Habits newsletter (formerly HabitsWP). Cami also moderates the WebCami Cafe Facebook group, a supportive space for web designers. With over 600 websites designed and 200+ managed monthly, she’s passionate about sharing habits and strategies to help web designers be happier and more productive.

Sign up for updates at WebDesignerHabits.com and join my Facebook group at WebCamiCafe.com for more tips and accountability. Connect with me at WebCami.com and don’t forget to tune in next Sunday for another habit and another episode. Let’s keep building better habits together!