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Wondering how to follow up after a job interview when all you hear is silence? In this episode, I answer the questions I get most about following up after an interview, from my one-on-one clients, outplacement clients, Skool community, and the people I give feedback to in my portal.
I'm a biotech recruiter and career coach. A typical scientist or senior scientist role used to bring in 100 to 150 applicants. Now I see 500 to 700. Recruiters are stretched thin, and the silence after your interview might not be about you at all.
In this episode:
- Do you need to send a thank-you note after an interview, and who actually reads it
- Why the hiring manager cares more about your thank-you note than HR or the recruiter
- When a thank-you note can tip the scales between two equal candidates, and why it won't rescue a bad interview
- How often to follow up after a job interview: one thank-you note, two follow-ups 7 to 10 days apart, then stop
- What it means when the recruiter said you'd hear back by Friday and you didn't
- Why some companies keep backup candidates warm for weeks, and how biotech hiring is different
- Ghost jobs and roles posted for internal candidates, and why together they can add up to about half of job postings
- Why being ghosted after a real conversation is a sign of a disorganized hiring process
- Why you should treat every application and interview as if you didn't get the job, and keep your job search moving
Mentioned in this episode:
- How to Stop Overthinking and Start Making Career Moves: https://podcast.collaboratorycareerhub.com/podcast/how-to-stop-overthinking-and-start-making-career-moves-in-five-easy-steps-c7b050f2-7012-48b7-98a4-19
Waiting to hear back and starting to spiral? Join our Biotech Career Coach Skool community. You'll be surrounded by people working on their job searches, get direct access to me, and get personalized feedback on your application materials in our portal.
Learn more about the Collaboratory Career Hub community and access our free resources:
Join our Skool Community
Take the Free 7-day Interview Sprint Challenge
Check out our sister podcast: Building Biotechs
Send Carina a connection request on LinkedIn!
Stay connected with us:
π Website
π± Facebook
π· Instagram
πΌ LinkedIn
Can you go straight from PhD to industry? The answer is yes, but you need to learn to market yourself.
If you have heard how hard the job market is and wonder whether you should stay in academia until it gets better, this episode is for you.
Biotech recruiter and career coach Carina Clingman shares the story of a community member who finished her PhD in Germany, moved to the US with her partner without a job, and worried her visa situation would make her unhireable. She networked hard, stayed motivated, got interview prep for every interview, and reviewed her interview transcripts question by question. She just accepted a scientist role at a biotech.
In this episode you will learn:
Carina also suggests checking your grant funding, since some grants have career development built in and you may have unused funds.
Ready to practice interviews, get feedback on your interview transcripts, and build industry connections alongside other scientists? Join the Biotech Career Coach community on Skool. Start with the networking challenge, which is introvert-friendly and created by scientists for scientists. You can try it with a 7-day free trial.
Learn more about the Collaboratory Career Hub community and access our free resources:
Join our Skool Community
Take the Free 7-day Interview Sprint Challenge
Check out our sister podcast: Building Biotechs
Send Carina a connection request on LinkedIn!
Stay connected with us:
π Website
π± Facebook
π· Instagram
πΌ LinkedIn
Chapters:
Your job search is a marketing campaign, and you are the product. In this episode, biotech career coach Carina Clingman shows you how to build a resume and cover letter that get past the software and win the six second scan.
This is seminar one of a three part series Carina teaches for her outplacement career transition clients. She takes you inside a recruiter's applicant tracking system, where a single biotech role can draw 400 applicants, and shows how she narrows that pile down to the ten people worth a conversation. You will see why tailoring and keyword mirroring decide whether a human ever reads your resume at all.
What you will learn:
By the end you will treat every resume, cover letter, and LinkedIn message as a marketing message with one job, to make a hiring manager care about you.
Watch for parts two and three, on LinkedIn and interviews, in the coming weeks.
Want Carina to build your resume and cover letter with you? Join the Biotech Career Coach Skool community and get access to the brand new Biotech Career Coach app.
Join here:
Learn more about the Collaboratory Career Hub community and access our free resources:
Join our Skool Community
Take the Free 7-day Interview Sprint Challenge
Check out our sister podcast: Building Biotechs
Send Carina a connection request on LinkedIn!
Stay connected with us:
π Website
π± Facebook
π· Instagram
πΌ LinkedIn
00:00 You are the Chief Marketing Officer of your own job search
04:25 Inside a recruiter's inbox with 400 applicants
06:30 How Boolean and reverse keyword searches cut your resume
07:30 Build your resume like a persuasive essay
09:02 The above the fold rule and mirroring the job description
11:30 Five professional highlights that work like a movie trailer
13:26 Where to put degrees, publications, and skills
16:39 The T style cover letter and the three questions it answers
19:00 Opening a cover letter with a personal story
22:19 What is coming in parts two and three
Most bench scientists think breaking into computational biology means going back to school. Dean Lee proves otherwise. Dean went from neuroscience PhD student at Harvard to Principal Computational Biologist at Novartis by teaching himself to analyze scRNA-seq data in stolen scraps of time alongside his bench job, and now he helps thousands of scientists make the same move through his online community Dean's List.
In this episode, Dean and Carina break down exactly what it takes to build real computational biology credibility without another degree, without quitting your job, and without waiting for someone to hand you permission.
You'll learn:
Whether you've been thinking about this pivot for years or you're just starting to wonder if it's possible, this conversation gives you the roadmap.
Learn more about the Collaboratory Career Hub community and access our free resources:
Join our Skool Community
Take the Free 7-day Interview Sprint Challenge
Check out our sister podcast: Building Biotechs
Send Carina a connection request on LinkedIn!
Stay connected with us:
π Website
π± Facebook
π· Instagram
πΌ LinkedIn
00:00 Dean Lee's path from Harvard neuroscience to computational biologist at Novartis
04:00 The volunteer scRNA-seq project that launched Dean's career pivot
07:30 Why hiring managers ignore certificates and look only for project work
12:00 How reproducing published research builds irrefutable portfolio proof
21:30 The MLSC funded intern hack for breaking into biotech startups
26:30 The 2026 comp bio job market and where entry-level roles actually exist
30:00 How to transition into computational biology within your current company
33:00 Operational AI vs scientific AI and what it means for your comp bio career
AI agents, skills, and automations. You keep hearing these terms, but nobody has clearly explained what they mean for someone actually working in biotech. In this episode, Carina sits down with Stu Angus, founder of Scriptome.AI and an AI consultant who works with small biotech companies every day, to break down exactly what each of these tools is, when to use one over another, and why getting this wrong leads to a lot of wasted time.
Stu has 15 years of experience in biotech R&D and business development. He now helps small biotechs bridge the AI adoption gap that has opened up between them and big pharma, and he built Pavlov GPS, a free searchable database of 500+ AI tools for biotech R&D. If you have felt pressure to add AI to your workflow but had no idea where to start, this episode is the clearest, most practical answer you will find.
What you will learn in this episode:
Stu also weighs in on Copilot vs Claude, shares a spicy take on the most overhyped AI tool in biotech today, and tells us what he thinks every biotech professional will need to know how to do within five years.
Learn more about the Collaboratory Career Hub community and access our free resources:
Join our Skool Community
Take the Free 7-day Interview Sprint Challenge
Check out our sister podcast: Building Biotechs
Send Carina a connection request on LinkedIn!
Stay connected with us:
π Website
π± Facebook
π· Instagram
πΌ LinkedIn
00:00 What the AI adoption gap in biotech actually means for your career
03:00 How small biotech companies are navigating board-level AI pressure with no roadmap
06:00 Big pharma vs small biotech and why the AI strategy divide is widening
07:30 Copilot vs Claude and how to advocate for the AI tools you need at work
12:00 How to develop a builder mindset and spot workflows worth automating
13:30 How a five-agent job search system handles company research and resume tailoring automatically
15:00 Agents vs skills vs automations defined for bench scientists with real examples
21:30 The slop cannon trap and how to avoid automating your way into low-quality output
27:00 What the Benchling 2026 AI report reveals about where AI is actually working in biotech R&D
29:30 How to build an AI tool from a spreadsheet using Pavlov GPS as a model
Are you walking into biotech panel interviews and talking to every person the same way? That approach can cost you the offer, even if your science is solid.
In this episode, Carina Clingman and returning guest Stacey Tannenbaum, PhD break down how to build rapport with each type of interviewer you'll meet on a panel day, from the VP who hasn't read your CV to the peer scientist who feels threatened by what you bring to the table.
In this episode, you'll learn how to:
Stacey has spent 20+ years leading teams in pharmacometrics at companies including Astellas, Metrum Research Group, and Novartis. She's sat on both sides of the interview table and now coaches scientists and technical professionals on communication and leadership through her consultancy, SJTPharm LLC.
Whether you're preparing for your first biotech panel interview or your tenth, this episode gives you a practical playbook for winning over every person in the room.
Connect with Stacey: https://www.linkedin.com/in/stacey-tannenbaum-phd-fisop/
Learn more about the Collaboratory Career Hub community and access our free resources:
Join our Skool Community
Take the Free 7-day Interview Sprint Challenge
Check out our sister podcast: Building Biotechs
Send Carina a connection request on LinkedIn!
Stay connected with us:
π Website
π± Facebook
π· Instagram
πΌ LinkedIn
00:00 How to build rapport with different interviewer types in biotech
01:30 Why panel interviews require you to context switch between personalities
02:30 Talking to senior leaders without getting stuck in the technical weeds
05:00 Showing strategic impact when you're two or three levels below the VP
06:00 Using the job description as your North Star for every interview conversation
08:00 How to stand out when every early career CV looks the same
09:00 Building rapport with the hiring manager from the first screening call
11:00 Why telling your career story beats reading your CV out loud
13:30 The number one reason hiring managers reject candidates after screening calls
16:30 Why interviews are like dates and how to interview the company back
19:30 Why peer scientists are actually the scariest people on the interview panel
21:00 Three reasons peer interviewers become skeptics in your interview
24:00 Using empathy and "I need your help" to break down resistance
28:00 The "I thought that too" technique for handling pushback without getting defensive
31:00 Leveraging your hiring manager as an ally and getting intel before interview day
33:00 Planting questions and finding allies during your job talk
35:30 Reading the room and calling out thought bubbles in small group presentations
37:00 How to ask for feedback after a presentation the right way (Adam Grant method)
39:00 Building rapport with cross-functional and culture carrier interviewers
43:30 Translating your science into language that matters to other disciplines
You keep hearing about AI, but nobody is telling you how it actually fits into a biotech career or a job search. That changes today.
In this episode, Carina sits down with Heather Karner, a bench scientist with a background in RNA biology who works alongside machine learning researchers in the Bay Area. Heather is actively job searching and has quietly become the go-to AI resource for her lab and her network, not because she is a tech expert, but because she started experimenting and never stopped.
Together they share the exact AI use cases they are running right now: a personalized daily brief that flagged Gilead and Eli Lilly RNA acquisitions before they hit LinkedIn, a literature review workflow built for scientists, how to use AI as a tireless teacher for coding and lab protocols, AI note taking that surfaced 10 action items from a 10-minute meeting, and how to turn a rambling brain dump into a clear, professional message.
π€ Use Cases Covered in This Episode
Heather's Use Cases:
Carina's Use Cases:
Learn more about the Collaboratory Career Hub community and access our free resources:
Join our Skool Community
Take the Free 7-day Interview Sprint Challenge
Check out our sister podcast: Building Biotechs
Send Carina a connection request on LinkedIn!
Stay connected with us:
π Website
π± Facebook
π· Instagram
πΌ LinkedIn
00:00 Why scientists resist AI and what happens when they finally try it
02:30 How Heather became the go-to AI resource for her lab and her network
05:00 Notion as your AI home base: one subscription, every major LLM
07:00 Building a daily brief that tracks job search signals before they hit LinkedIn
11:00 How funding announcements predict hiring and who to network with next
15:00 Literature review and knowledge management tools built for scientists
21:30 Using AI as a tireless teacher and the session handoff trick
27:00 AI note taking: how a 10-minute meeting surfaced 10 forgotten action items
33:30 Staying present in interviews and using transcripts to become a better communicator
38:00 Turning a frustrated voice dump into a diplomatic, professional reply
Are you holding yourself back from biotech roles because you don't check every box on the job description? You're not alone, and it's costing you opportunities.
In this career chat, Carina sits down with Heer Shah, a Scientist in cell and gene therapy at Ensoma, a Boston-based biotech developing precision gene therapies using synthetic viral vectors and gene editing technologies. Heer has over seven years of biotech experience spanning vaccines, AAV, lentiviral vectors, VLPs, and LNPs, with roles at Merck, Intellia Therapeutics, Ring Therapeutics, and Sana Biotechnology. Heer holds a Master's in Biotechnology from Northeastern University, where the co-op program launched a career built on hands-on industry experience from day one. Today, Heer does vector engineering and gene editing optimization for programs targeting sickle cell disease and immuno-oncology.
Heer shares how foundational lab skills and a big-picture mindset opened doors at every stage, and what it really takes to build a long-term biotech career across multiple modalities.
Key takeaways from this episode:
Whether you're early in your biotech journey or navigating a career transition, this conversation is packed with practical advice on building transferable skills, staying adaptable, and landing roles you're excited about.
Want scripts, practice drills, and feedback from peers in biotech?
Join our Biotech Career Coach Skool community: https://www.skool.com/biotech-career-coach/about
Learn more about the Collaboratory Career Hub community and access our free resources:
Join our Skool Community
Take the Free 7-day Interview Sprint Challenge
Check out our sister podcast: Building Biotechs
Send Carina a connection request on LinkedIn!
Stay connected with us:
π Website
π± Facebook
π· Instagram
πΌ LinkedIn
00:00 Meet Heer Shah, Scientist in cell and gene therapy at Ensoma
01:30 Why the Northeastern co-op program is a biotech career accelerator
03:00 How co-ops at Merck and small biotechs shaped early career decisions
04:30 Building transferable skills across vaccines, AAV, lentiviral, VLP, and LNP
06:30 Specialist versus integrator, two paths in biotech and why both matter
08:00 Why job descriptions are wish lists and you should stop self eliminating
09:00 What recruiters and hiring managers actually look for beyond the resume
12:00 A day in the life of a cell and gene therapy scientist
14:00 Staying motivated through long drug development timelines
15:30 How international scientists can plan careers around visa considerations
18:00 The National Interest Waiver, a green card path most people don't know about
21:30 Lightning round, best career decision, biggest regret, and advice for grad students
Your technical skills might be perfect, but if you can't present them clearly, you won't get the job. Most scientists treat presentations like data dumps, and it costs them opportunities.
In this episode, I sit down with Stacey Tannenbaum, PhD, a presentation skills consultant with over 25 years as an industry pharmacometrician and leader. Stacey has coached scientists across biotech to move beyond overly technical talks and become visible, credible communicators who actually advance their careers.
What you'll learn:
-Why job talks are completely different from conference presentations (and what hiring managers are really evaluating)
-The biggest mistakes scientists make in presentations (dense slides, burying the lead, reading scripts, being monotone)
-How to handle interruptions and questions you don't know the answer to without losing credibility
-Practical techniques to add energy and clarity to technical presentations without dumbing down the science
-Why your slides need to stand alone after you present them (and how to make that happen)
-The one thing you must memorize before any high-stakes presentation
-How to know when you're giving the audience too much technical detail versus the strategic insights they actually need
Whether you're preparing for a job talk, presenting to leadership, or speaking at a conference, this episode will help you communicate your science in a way that opens doors instead of closing them.
Join our Biotech Career Coach Skool community for scripts, practice drills, and feedback from peers navigating the same challenges
Learn more about the Collaboratory Career Hub community and access our free resources:
Join our Skool Community
Take the Free 7-day Interview Sprint Challenge
Check out our sister podcast: Building Biotechs
Send Carina a connection request on LinkedIn!
Stay connected with us:
π Website
π± Facebook
π· Instagram
πΌ LinkedIn
01:00 What pharmacometrics is and why it's a career path worth knowing about
05:00 How networking and volunteering at conferences can profoundly change your career trajectory
08:30 Why asking for help as a new leader actually builds credibility instead of undermining it
12:30 The pivot from corporate pharmacometrics to consulting on presentation skills
17:00 Job talks are about you, not the science (what hiring managers are really evaluating)
20:30 How to handle interruptions and questions you don't know during a job talk
27:00 Common presentation mistakes that cost scientists job offers
33:00 Dense slides kill presentations (build content gradually or break it up)
38:30 Why your slides need a life outside of you (annotate with take-home messages)
43:00 Practice until you're bored, then memorize the first 30 seconds
January brings fresh biotech hiring budgets, energized hiring managers, and real momentum after a tough 2025. If you've been waiting for the right time to level up your biotech career, this is it.
In this episode, you'll discover:
Whether you're job searching, seeking a promotion, or building new professional skills, this episode gives you the roadmap and momentum to make 2026 your breakthrough year.
Join our Biotech Career Coach Skool community and start the year with structure, support, and a community that gets it.
Learn more about the Collaboratory Career Hub community and access our free resources:
Join our Skool Community
Take the Free 7-day Interview Sprint Challenge
Check out our sister podcast: Building Biotechs
Send Carina a connection request on LinkedIn!
Stay connected with us:
π Website
π± Facebook
π· Instagram
πΌ LinkedIn
00:00 Biotech hiring outlook for January 2026 and market momentum
00:30 Office updates and the community move to Skool platform
01:00 Seven Day Interview Accelerator and weekly Q&A with office hours
02:00 December networking challenge results and evergreen access
03:00 December interview challenges versus networking opportunities
04:00 January Application Challenge launch with five days of teaching
05:00 Annual planning session and presentation skills workshop details
06:00 Ten week AI course for automation and employer expectations
07:00 Fire Horse energy and setting bold intentions for career progress
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