Event Planner Confessions

Are we over balloon drops? Beyond tired of burlap mason jars? In this episode, we’re diving into the trends we think need to disappear from the event scene forever.

We shake things up with a game of This or That to decide which event fads deserve to stick around, and which ones should be retired for good. From logistical nightmares to Instagram moments that aren’t worth the mess, we’re calling out the trends we’ve had enough of and sharing confessions about DIY disasters and client curveballs. Plus, we’re taking a moment to look at the trends we hope will shape 2025.

Key discussion points:

• Balloon drops vs. confetti cannons: which one should go?
• Why chair covers, branded stress balls, and water bead centerpieces need to disappear
• Photo booths, food trends, and welcome drinks—what’s working and what’s not
• Hilarious confessions about DIY mishaps and client surprises
• A sneak peek at exciting trends on the horizon for 2025

What happens when the unpredictable meets the unforgettable? This episode, we’re diving into YOUR event planning confessions—and trust us, these stories will have you laughing, gasping, and shaking your head in disbelief.

We’re kicking off the new year by sharing some of the craziest, funniest, and most shocking confessions from our listeners and our own event planning archives. From horses in ballrooms to surprises at conferences, these stories highlight the chaos, creativity, and occasional absurdity of our industry. We’ve never laughed harder or been more amazed by what can happen behind the scenes. Join us as we share our live reactions, reflect on lessons learned, and celebrate the unpredictable magic of events.

By 2030, Gen Z will make up 35% of the workforce, and their expectations are reshaping the event planning industry. Are your corporate events ready to engage this dynamic, tech-savvy generation?

In this episode, we explore how generational shifts—especially the rise of Gen Z—are influencing corporate event design and strategy. From personalized experiences to sustainability and interactive technology, we discuss what matters most to this audience. Learn how to create events that resonate across generations while focusing on the unique values of Gen Z. Plus, hear how a Taylor Swift-inspired event brought multiple generations together in an unforgettable way. Whether you're planning for Gen Z attendees or incorporating their perspectives into your team, this episode is packed with actionable insights.

Key Discussion Points:

• The generational breakdown: Gen X, Millennials, and Gen Z preferences in events.
• Why Gen Z prioritizes flexibility, authenticity, and destination appeal.
• Must-have tech-forward elements like AI, 3D printing, and social media integration.
• Bridging generational gaps in networking styles, session lengths, and food options.
• Creative ideas for personalization and engagement inspired by real event wins.

As the year winds down, how can your events leave a lasting impact beyond the ballroom? In this episode, we uncover the growing importance of Corporate Social Responsibility (CSR) and the latest trends in gifting, offering creative strategies to inspire attendees and give back meaningfully.

Cara and Ashley explore how organizations are incorporating meaningful give-back experiences that align with corporate goals while creating local impact. From ongoing CSR activities at events to innovative trends like personalized gifting and sustainable options, this conversation is packed with actionable insights for planners looking to make a difference.

We also discuss:

• The shift from standalone CSR sessions to integrated, on-the-go opportunities.
• Unique gifting trends, from personalized experiences to sustainable products attendees love.
• Inspiring CSR moments, including live event examples that combine fun, impact, and unforgettable memories.

Whether you're seeking to inspire your team or engage your attendees, this episode is a must-listen for crafting experiences that truly resonate. 🎁 🌍

Confession time: What's your go-to CSR or gifting idea for the season? Share your stories with us—we’d love to feature them in future episodes!

What if your next event could leave a lasting impression and a lighter footprint? Discover how sustainability is reshaping the events industry—and why it’s no longer just a nice-to-have, but a necessity.

In this episode, we explore the growing demand for sustainability in event planning, driven by client values and industry trends. From eco-friendly transportation solutions to partnerships with organizations like the Food Recovery Network, we share innovative strategies to align with green goals while creating unforgettable experiences. Discover how sustainability councils, creative thinking, and impactful partnerships are transforming events into opportunities for meaningful change.

We Discuss:

• The role of sustainability councils in educating teams and driving green initiatives.
• Creative eco-friendly solutions: gamified walking paths, reusable centerpieces, and digital-first practices.
• Innovative partnerships, including the Food Recovery Network and Trees for Travel, that enhance sustainability.
• Balancing cost with sustainability and navigating vendor conversations.
• Real-life success stories of sustainable event strategies in action.

Event planning is a high-wire act—keeping clients, budgets, and every last detail in balance, all while staying calm under pressure. Today, we’re diving into the mental health side of the industry, unpacking the stressors event pros face and sharing real-world strategies to handle burnout and find balance.

In this episode, we talk about the often-unspoken pressures of event planning, especially around managing mental health in a high-stress industry. We get candid about how planners can balance relentless client demands, long hours, and last-minute changes—all while prioritizing their own well-being. From setting boundaries with clients to using quick mental resets on-site, we’re sharing what’s working for us, plus stories from other pros who’ve mastered staying cool in the chaos. And don’t miss our announcement: we’re launching Event Planner Confessions social channels to hear your stories, insights, and confessions!

Key Discussion Points:

• Real talk: Why mental health in event planning often goes unaddressed
• Strategies for setting boundaries with clients and internal teams
• Quick mental resets we use on-site during chaotic moments
• Finding balance: the importance of vacations, downtime, and self-care
• New Event Planner Confessions channels – share your own stories with us!

Planning a corporate event in an unfamiliar destination? Without local knowledge, you're risking a major flop. 

In this episode, we dive deep into the crucial role that destination expertise plays in planning successful corporate events. Ashley and Cara share real-life stories that highlight the challenges of planning events in unfamiliar locations and the critical importance of partnering with Destination Management Companies (DMCs). From avoiding venue disasters to creating authentic local experiences like a New England clambake in Boston, we explore how local insights can transform corporate programs. Tune in to hear confessions, hard-learned lessons, and advice on how to make your next event stand out by leaning into the unique flavor of your destination.

Here’s what we cover:

• The importance of DMCs in planning seamless events in new destinations
• Unfiltered examples of avoiding venue disasters and client disappointment
• How to create authentic, localized experiences that leave lasting impressions
• The unexpected challenges of working without local insights
• Confessions from event planners: Lessons learned the hard way

Get ready for a behind-the-scenes look at one of the biggest events in the hospitality industry! In this episode, we're dishing out the real scoop on what it's like to attend a major trade show as industry insiders. 

Join us as we dive into the highs and lows of a week-long industry extravaganza. We'll share our experiences navigating the bustling show floor, reveal our strategies for meaningful client connections, and discuss the evolving trends in event marketing. From unexpected emergencies to late-night dance parties, we're spilling the tea on what really goes down when event planners gather in Las Vegas.

Key discussion points:

• The pros and cons of different booth strategies at trade shows
• How to balance flashy marketing with meaningful client interactions
• The importance of emergency preparedness, even at industry events
• Trends in sustainability and wellness at major conferences
• Why small, curated events might be the future of networking

It’s a woman’s world in the DMC industry. Get ready for a lively discussion about why so many women are thriving in this space and how their unique experiences shape the industry.

We explore the roots of DMCs, which were often founded by women, and how that legacy continues to influence the field today. The conversation highlights the importance of flexibility in work-life balance, especially for women juggling careers and family. With personal stories and insights from industry veterans, we uncover how female leaders are not just surviving but thriving, paving the way for future generations.


Key Discussion Points:

• The historical significance of women in DMCs and their ongoing impact.
• How flexibility in work environments supports women's careers.
• Personal experiences of women mentoring and uplifting each other in leadership roles.
• The evolving landscape of hospitality and the increasing presence of female leaders.
• Insights on overcoming imposter syndrome and building confidence in male-dominated spaces.

Ever wonder how top event planners stay ahead of the curve? We’re pulling back the curtain on the secrets of staying trendy in the fast-paced world of corporate events.

Join us as we dive into the art of staying inspired and innovative in event planning. We share our go-to sources for fresh ideas, from social media platforms to industry blogs, and discuss how we adapt trending concepts for our own events. We also reveal how to collaborate with your team and vendors to bring cutting-edge ideas to life, ensuring each event is unique and memorable.

We discuss:

• Leveraging social media platforms like Instagram, TikTok, and LinkedIn for inspiration
• The importance of following competitors and adapting their ideas
• How to use pop culture and experiential marketing campaigns as inspiration
• Strategies for brainstorming and collaborating with diverse team members
• Tailoring event experiences to specific locations and demographics
• The value of attending trade shows and industry events for fresh perspectives