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He Built a 24/7 Booking Machine With These 7 Software Tools
➡️ Grab our free guide to building your event biz tech stack: flashquotes.com/software-tools
📲 Ever feel like you’re glued to your inbox, chasing quotes and losing bookings while you sleep? In this episode, we break down the exact 7 software tools we used to turn Goodhart Coffee into a 24/7 booking machine—scaling from a single cart to 57 across 6 cities.
You’ll learn:
• The tools that are non-negotiable for beginners
• Which platforms are a complete waste of money
• How to connect everything so your biz runs while you’re off the clock
Whether you’re just starting out or running a growing fleet, this episode shows you how to make tech work for you—so you can spend more time booking events and less time buried in admin.
➡️ Join our Mobile Catering Accelerator: https://www.skool.com/mobile-catering-accelerator/about
📸 Follow us on Instagram: @FlashquotesHQ
⸻
⏱️ Timestamps
00:00 The software caterers don’t need (hot take)
01:43 Justin’s journey with tools and tinkering
03:35 Why Zapier integration is non-negotiable
06:11 Best website builders for event businesses
07:56 The #1 factor that wins you bookings: speed
08:24 Data from 50,000+ quotes on response times
10:34 Beginner follow-up tools and CRM basics
14:00 Why a pro email matters more than you think
15:29 FlashQuotes Plus and when to upgrade CRMs
16:54 Payment processing: Stripe vs Square
19:53 How Stripe Link boosts conversion & trust
21:29 Instant invoicing inside FlashQuotes
22:00 Scaling challenges: when staffing software kicks in
⸻
🔑 Key Points
• Speed to quote = speed to revenue
• Squarespace > Wix > Shopify (for carts)
• Stripe saves you money vs Square invoicing
• Zapier makes all your tools talk together
• FlashQuotes pre-builds your workflows so you don’t drown in setup
View all episodes
By flashquotes
5
55 ratings
➡️ Grab our free guide to building your event biz tech stack: flashquotes.com/software-tools
📲 Ever feel like you’re glued to your inbox, chasing quotes and losing bookings while you sleep? In this episode, we break down the exact 7 software tools we used to turn Goodhart Coffee into a 24/7 booking machine—scaling from a single cart to 57 across 6 cities.
You’ll learn:
• The tools that are non-negotiable for beginners
• Which platforms are a complete waste of money
• How to connect everything so your biz runs while you’re off the clock
Whether you’re just starting out or running a growing fleet, this episode shows you how to make tech work for you—so you can spend more time booking events and less time buried in admin.
➡️ Join our Mobile Catering Accelerator: https://www.skool.com/mobile-catering-accelerator/about
📸 Follow us on Instagram: @FlashquotesHQ
⸻
⏱️ Timestamps
00:00 The software caterers don’t need (hot take)
01:43 Justin’s journey with tools and tinkering
03:35 Why Zapier integration is non-negotiable
06:11 Best website builders for event businesses
07:56 The #1 factor that wins you bookings: speed
08:24 Data from 50,000+ quotes on response times
10:34 Beginner follow-up tools and CRM basics
14:00 Why a pro email matters more than you think
15:29 FlashQuotes Plus and when to upgrade CRMs
16:54 Payment processing: Stripe vs Square
19:53 How Stripe Link boosts conversion & trust
21:29 Instant invoicing inside FlashQuotes
22:00 Scaling challenges: when staffing software kicks in
⸻
🔑 Key Points
• Speed to quote = speed to revenue
• Squarespace > Wix > Shopify (for carts)
• Stripe saves you money vs Square invoicing
• Zapier makes all your tools talk together
• FlashQuotes pre-builds your workflows so you don’t drown in setup
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