Ideal Practice

Listeners - I’ve got an episode here that could genuinely shift things for you … 😲

We’re meeting the inspiring Riana Malia today. Riana is a dynamic speaker, author, and reinvention strategist who specializes in helping ambitious women clear out the subconscious patterns holding them back so they can finally create the extraordinary life (and practice!) that's truly meant for them.

In our conversation, she breaks down her powerful Clear to Create™ methodology, explaining why so many successful, intelligent women (yes, even we healers and practice owners!) get stuck repeating the same cycles, especially when it comes to things like income ceilings or attracting the right clients.

One of my favorite parts?

When she explained the specifics of Quantum Time Release – a technique she uses to help clients rapidly release the weight of old emotions and limiting beliefs without having to dig through all the painful details.

It’s a method that works, and it’s super interesting.

In this episode, you’ll learn:

• The surprising reason why it may feel like you ALMOST reach your goals, but never quite get there (and what's really going on underneath).
• The hidden connection between resistance and resentment. (I found this especially interesting…)
• Why focusing on what you DON’T want practically guarantees you'll keep getting it – and the simple shift to attract what you do.
• How to start becoming a "magnet for miracles" in your own life and business. (Isn’t that a lovely thought?)

Riana offers so many gems in this episode, so give it a listen – you might just find the key to unlock that next level you've been searching for.

Here’s to writing a new story!

~Wendy

P.S.  Does this resonate with you? Where have you felt stuck in your practice? I’d love to hear. Talk to me directly by sending an email to me at [email protected]. 

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TODAY’S GUEST:  RIANA MALIA

Riana Malia is an accomplished transformation coach with over 20 years of experience in Evolved Neurolinguistic Programming (ENLP), Quantum Time Release (QTR), and Advanced Trauma-Aware Coaching. Through her signature Clear To Create™ method, she empowers ambitious women to break free from limiting emotional and relational patterns, heal deeply rooted wounds, and step confidently into the lives and relationships they truly desire.

Her Website: https://www.rianamalia.com
Instagram: https://www.instagram.com/rianamalia/
Facebook: https://www.facebook.com/RianaMalia/
LinkedIn: https://www.linkedin.com/in/rianamalia/

Support the show

Wendy Pitts Reeves, LCSW
Host, Ideal Practice
Private Practice Coach and Mentor

www.WendyPittsReeves.com
[email protected]

Okay, y’all, today we're digging into a topic we often push aside.

We talk a lot about what it means to build an Ideal Practice(c), attracting perfect clients, doing the work we were called to do... but what happens to all of that – and more importantly, to our clients – if the unexpected happens to us?

In this episode, I’m talking to the amazing Robyn Miller. Robyn is the founder of TheraClosure, a first-of-its-kind service that provides professional executor services to therapists.  

She's here to guide us through this crucial, yet often neglected, aspect of responsible practice ownership. 

Because here's the truth:

Having a plan for your practice closure isn't about planning for the worst … it's a profound act of care for your clients, your family, and your professional legacy.

In this episode, you'll hear:

• Why simply naming a colleague or family member as your 'professional executor' often isn't enough (and why it can be deeply unfair). << This was HUGE for me.
• The crucial, specific details that your professional will MUST include (it goes way beyond client names, folks).
• The single biggest mistake therapists make regarding passwords and record access in the case of an emergency.

Oy.

This may be a real eye-opener for most of you (it sure was for me), but this, too, is part of having an Ideal Practice(c).

Estate planning is a serious subject.  It’s a hard subject.  But it’s an important one because I know how deeply you care about your clients.  

And taking the time to plan for the unexpected is your chance to make sure they are taken care of, no matter what.

Give it a listen.

~Wendy

P.S. Are you enjoying this podcast?? If so, have you left a review for me yet over on Apple Podcasts or Spotify? Your reviews help me grow our listeners and get this info in front of more practice owners. Please consider adding your review today. Thank you!

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TODAY’S GUEST:  ROBYN MILLER 

Robyn Miller, Ph.D. is the founder of TheraClosure, LLC, the first psychotherapist professional executor service in the U.S. Trained at Harvard Medical School, she writes and trains clinicians on professional wills and the role of practice executor.

She says therapists must safeguard their clients, practice, and family with a comprehensive professional will that plans for client wellbeing - and the security of medical records - in the event of incapacitation or death. 

This important but challenging ethical obligation is often overlooked, but essential to protect those who depend on us and the practice to which we've devoted so much.

Her Website
Free Gift
Instagram
LinkedIn

Support the show

Wendy Pitts Reeves, LCSW
Host, Ideal Practice
Private Practice Coach and Mentor

www.WendyPittsReeves.com
[email protected]

Well, it's tax time here again in the US, my friend. 💸  So - how are you feeling?

Are you sitting back, cool, calm, and collected because everything's handled? 

Yay you! 😎

Or... are you maybe feeling that familiar knot of stress, scrambling at the last minute, worrying about having the funds to cover what you owe? 😵‍💫

If you're in the second camp, you're not alone. 

Been there. Done that. Got the t-shirt.

BUT… imagine how differently you’d feel if you got ahead of the game and cruised into tax season feeling PREPARED for once.

It’s entirely possible, y’all, and today, I’ll share two separate strategies to help you do just that.

In this episode, you’ll hear:

• The most common mistake I see practice owners make around taxation (and how to fix that - STAT).
• The ONE action that will relieve so much stress in your business.
• My dead-simple tax strategy that you can get up and running today.
• And a system that will revolutionize the way you manage business finances.

So, give this episode a listen.  Because, not only is it necessary to stay on top of those tax obligations, it will bring you so much peace to know that - this time - you’re prepared.

But remember, these strategies only work if you implement them.

So, choose one small step you can take now - I mean NOW - and prepare to ditch that old familiar tax panic once and for all.

~Wendy

P.S. If you’re enjoying the podcast (as many of you tell me you are), could you help me spread the word? Are there two friends or colleagues you know who could really use a boost of encouragement each week? Please share this episode with them. They’ll thank you!

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MENTIONED:  

Book: Profit First by Michael Michalowicz 

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FREE RESOURCE: Your Guide to Better Cash Flow.

Are you cramming client hours into a packed day? Working hard but feel like you're still not making any money? With decades of experience, I’ve found a LOT of ways to boost your bottom line, and I’ve pulled some of my favorites together into a free guide for you. 

Download this today, check out what’s inside, then tell me which one you’ll try first. :)

31 Practical Ways to Increase Cash Flow In Your Private Practice

Support the show

Wendy Pitts Reeves, LCSW
Host, Ideal Practice
Private Practice Coach and Mentor

www.WendyPittsReeves.com
[email protected]

We talk a lot about hiring help for your business here on the Ideal Practice© podcast, but we haven’t talked yet about getting help for your finances.

So today - as we’re knee deep in tax season 😵‍💫- let’s start with a look at who you need to have on your money team.

(Did you even know you needed a money team? I know! For the longest time, I didn’t either!)

In this episode, meet Danielle Hayden, co-founder and CEO of Kickstart Accounting. Danielle’s all-female firm helps entrepreneurs understand their numbers so they can feel confident and in control, with a business that is profitable and enjoyable.

As you’ll hear, having the right money team in place and learning how to truly understand your business finances isn’t just a smart thing to do. It’s key to stepping fully into your power as a practice owner. 

It’s also one of the things you’re most likely to avoid. (Right?)

So let’s talk about…

• The 4 key roles you MUST have filled on your money team.
• The first team member that you need to hire (and why so many people try to DIY this and fail).
• Why paying MORE taxes is sometimes a smarter strategy. (Whaaat?!)
• Why your accountant is NOT the right person to answer questions about financial strategy for your business.  (And who is).

Real talk?

No one likes talking about taxes, y’all, but when you stop hiding from your numbers and take back control, you really will be amazed at how different you feel as a practice owner. The shift is almost tangible.

So, take your business seriously.

Your clients certainly deserve it.  

And guess what?

So do you. 😉

~Wendy

P.S. Have you left a review for me yet over on Apple Podcasts or Spotify? Your reviews help us grow our listeners and get this info in front of more practice owners. Thank you!

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TODAY’S GUEST:  DANIELLE HAYDEN 

Danielle Hayden is Co-Founder and CEO of Kickstart Accounting, Inc. a bookkeeping and accounting firm that helps 6+ figure entrepreneurs understand their numbers so they can grow profitable, enjoyable businesses.

With over 15 years experience in finance, Danielle knows the complexity of business finances—and that entrepreneurs need more than a bookkeeper. They need real analysis and support to create the sustainable wealth they deserve. Danielle brings a unique perspective, providing business owners with “the total financial package.”

Her Website
Free Gift
Instagram
LinkedIn 
Her Podcast

Support the show

Wendy Pitts Reeves, LCSW
Host, Ideal Practice
Private Practice Coach and Mentor

www.WendyPittsReeves.com
[email protected]

Do you ever find yourself feeling a little, you know, frayed around the edges?

If so, you’ll love what I have for you today, because I’m talking to the lovely Christina L. Woods, as we dig into the topic of burnout. 😵‍💫

Christina is a hypnotherapist and coach who helps exhausted, overwhelmed, powerful women learn how to come back to center, reconnect with their inner self, and tune into their intuition. 

Something we could all use a little help with right now, am I right? 💁🏼‍♀️

In this episode, Christina shares how to recognize the sneaky signs of burnout (especially for healers like us), and shares practical ways to reconnect with yourself, reclaim your energy, and find joy and fulfillment in the work you were called to do.

In this episode, you’ll learn:

• Why you will NEVER be able to manifest the life you want while you’re struggling with burnout. (Yet another reason to fix this, my friend.)
• Some common signs of burnout that might surprise you (and the most important intangible sign you could miss).
• A simple barometer you can use to tell when you’re moving out of balance, and how to get back to center.
• A genius trick to help you pivot quickly when negative emotions start to creep in.

Y’all – I know how hard you work, how much you give - but we need you to LAST. A business that runs you into the ground is anything but an Ideal Practice(c). 

So, give this one a listen. And take care of your sweet Self.

~Wendy

P.S.  “Okay Wendy - THAT was interesting….!“ 

If that’s what you find yourself saying as you listen, would you please share a little love with a 5 star review and a few words over on Apple Podcasts or Spotify? 

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TODAY’S GUEST:  CHRISTINA L. WOODS 

Christina L. Woods is an internationally recognized clinical hypnotherapist, Rapid Transformational Therapist®, Empowerment Coach, and Reiki Master. She empowers women to overcome self-sabotage, break free from limitations, and discover their inner strength to create fulfilling lives. As the founder of Wise Woods Hypnotherapy, Christina's signature method combines hypnotherapy, coaching, and energy healing for profound personal transformation.

Her Website
Facebook
Instagram
LinkedIn

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MENTIONED:  

Book: Atomic Habits by James Clear 

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FREE RESOURCES: 

Need to build your cash flow? Raise your rates? Be more focused in your planning? Get quick access to some of my most popular tools to help with all that and more, right here! 

Support the show

Wendy Pitts Reeves, LCSW
Host, Ideal Practice
Private Practice Coach and Mentor

www.WendyPittsReeves.com
[email protected]

Hey there everyone!

Have you ever wondered why some clients light you up 🤩, while others leave you drained 😒? 

That happens because we, as healers, often feel like we can help anybody.  

But that doesn’t mean we should help everybody.  

Here’s the thing … I guarantee you will be better at helping some clients rather than others. And once you see that - and lean into it - amazing things will happen.

The key to a joyful, thriving, truly Ideal Practice(c), is working with clients who are ideal to you.

So, in this week’s episode, we’re going to dive in and understand your ideal client on a much deeper level.

I’m going to walk you through an intensive 10 step process that will change the way you connect with your dream clients.  

In this episode, you’ll learn:

• The biggest mistake you can make when defining the problems you solve for your ideal clients.
• Why it’s critical that you own your authority, your expertise, and how to do that.
• One of the most important questions you can ask your clients (and why you’re going to love what comes after that!).

And, as always, I come bearing gifts for you! 🥳  

Make sure you stick around until the end, where I’ll let you know how to get your hands on a terrific free resource that will walk you through all of this, step by step.

Isn’t it time to give yourself permission to tune into the kind of client work that truly makes you happy? 🥰

Of course it is. And this will help you get there. 

Give it a listen.

~Wendy

P.S. “Okay Wendy - I get it. I do want to work with my favorite clients because those are the ones I know I can help the most!” If that’s true for you, you’ll be surprised at how much better you get those folks by working through this process. Not. Even. Kidding.

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FREE RESOURCE (and Pro Tip!)

Click on the link below to get your free copy of one of my most powerful coaching exercises. Once you’ve worked this through carefully and thoughtfully, check to see if your marketing copy aligns with the person you’ve described, and adjust as needed. 

Getting the Whole Picture: Co-Writing Your Client's Transformation Story 

Support the show

Wendy Pitts Reeves, LCSW
Host, Ideal Practice
Private Practice Coach and Mentor

www.WendyPittsReeves.com
[email protected]

Hey there, folks!

A LOT of my coaching clients really struggle around social media and marketing.

They  feel like they need to show up constantly… They worry about how to show up and what to post.  And that doesn’t begin to cover the challenge of where they should be…

Instagram? Facebook? LinkedIn? TikTok? … or ALL of the above?

Oy. It’s enough to make your head spin. 

Lord knows, I get it. It's so easy to get caught up in what everyone says you need to do, but what if the conventional wisdom just isn't the right fit for you?

Well, today, we're going to figure it out.

We’re diving deep into how you can use my popular framework, the 7 Pillars of an Ideal Practice, to help you cut through the noise and determine if social media really is necessary for you. 

I used this recently to coach someone through this question for their own practice and it was incredibly helpful. Today, I want to share that with you.

So in today’s episode you'll hear:

• How to use the 7 Pillars to decide how and where you should show up online (… and maybe even, IF… 🤔).
• Why just "being seen" isn't always the answer, and what to focus on instead.
• Some alternative ways to connect with your audience if social media isn’t right for you.

And, as always, I've got some free goodies (see the link below) for you to grab that are really going to help you hone in on the answer to this burning question …

Do you really need social media in your private practice?

Truth is - I don’t know.

But, if you give this episode a listen, you will be able to answer that question yourself with real clarity.

It's time to show up in all the right places … whatever that looks like for you.

So let’s figure that out, shall we?

Join me. :)

~Wendy

P.S. What are you thinking about the pod these days? We are coming up on our 3rd anniversary of bringing this to you every week and I’d LOVE to get your feedback. Enjoying it? Want more of something or less of something else?

Shoot me an email at [email protected]. I’d love to hear from you!

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MENTIONED THIS WEEK on the POD:  

The book: LinkedIn Unlocked by Melonie Dodaro

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FREE RESOURCES JUST for YOU:

I often get requests for copies of some of the most popular tools and worksheets that I use in my own practice, and my clients use in theirs. So to make that easier for everyone, I’ve grouped together those I am asked about most often, and put them all in one place for you. 

CLICK HERE to find the page where all the goodies are there for the taking. Hope this helps! 

Support the show

Wendy Pitts Reeves, LCSW
Host, Ideal Practice
Private Practice Coach and Mentor

www.WendyPittsReeves.com
[email protected]

You’re in for a real treat today, folks, as we take a deep dive into what it means to cultivate true connection with our clients, with our colleagues…

And with ourselves.

I am SO thrilled to share this episode with you, where I had the absolute pleasure of chatting with Gary Katz, founder of the Center for Intimacy Recovery centered in New York City. And let me tell you, this conversation was pure gold.

Gary is a true visionary when it comes to building a thriving group practice AND fostering genuine connection in every aspect of his work – with clients, staff, and even the wider therapy community. We went deep into how he’s built a successful multi-state practice that's all about helping people (and therapists!) feel more connected.

In this episode, you’ll learn:

• The genius way Gary was able to get clients to commit to group practice (... all while freeing up his own time AND squeezing in some mentoring along the way). 
• Simple yet powerful ways to create a genuine connection with your clients and make them feel truly seen.
• Creative strategies to combat loneliness as a therapist and build a supportive, connected professional life.  

And most important of all, you’ll understand why personal growth and self-intimacy are non-negotiable for a successful and sustainable practice.

Here’s the thing … Being in private practice, being successful at what you do, can be isolating.  I’ve met plenty of accomplished leaders who don’t feel like they have ANY trusted relationships they can turn to for support, for guidance, or heck, even for the kick in the pants we all need at times.

So, what’s the solution??  Conscious. Intentional. Connection.

Give this one a listen, guys.  Gary has some seriously genius ideas to share with you here (not to mention the most beautiful heart), and I know you will be as inspired by him as I am.

~Wendy
xoxo

P.S. Okay Wendy - THAT was interesting….!“ If that’s what you find yourself saying as you listen, would you please share a little love with a 5 star review and a few words over on Apple Podcasts or Spotify? 

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TODAY’S GUEST

Gary Katz is a psychotherapist and founder of The Center for Intimacy Recovery in New York, which focuses primarily on intimacy and relationships. The practice has grown into a large group practice of 20 therapists, 12 weekly groups (all private pay), now with therapists in 7 or 8 states across the country.

Without a sense of intimacy with oneself, people can’t fully experience intimacy with someone else. Our hearts are fragile so we develop strategies to keep them safe and avoid getting hurt. The Center for Intimacy Recovery helps clients find ways to have the intimacy and connection in life that we are all seeking. 

Website: www.intimacyrecovery.com
Email: [email protected] 

Support the show

Wendy Pitts Reeves, LCSW
Host, Ideal Practice
Private Practice Coach and Mentor

www.WendyPittsReeves.com
[email protected]

Did you catch last week's episode where we talked about the first 3 pillars that lay the foundation for an Ideal Practice?

If you didn’t, I think it will help if you listen to that episode first. Check out Episode #138. Just be sure to come back here afterwards so you can get the rest of this oh-so-helpful info.

This week, we're diving right back into those core principles as we unpack the operational side of things. Today, let’s talk about Process, Payment, and Promotion.

This is where the magic (and sometimes the mayhem) happens. :)

As we explore these 3 pillars, you’ll learn about some of the biggest mistakes that I see private practice owners make.  You’ll also hear how to set yourself up for success, so you can streamline your processes, get paid what you’re worth, and promote your practice with ease and authenticity.

Sound good?  I thought so too!  

In this episode, you’ll learn:

• Why healthy business boundaries will make you not only more productive, but also more profitable.
• The bare minimum systems that you’ll want to have in place (and why you’ll never be able to scale without them).
• The one (VITAL) part of the payment system that most of us forget. 😬
• And why you still need to market your business, even if you have a full practice.

I’ve also got, not one, but TWO free tools you can get your hands on right away. Both can help bring you clarity around some of the concepts we're talking about today.

I know you’re busy. I know you’ve got a lot on your plate, but the concepts I’m sharing here are key pillars that every private practice needs in order to be profitable, enjoyable and sustainable.

So give this one a listen, because anything that helps to make your practice stronger, and healthier is never wasted time. It’s an investment.

Go on, spend the time. Your future self (and practice!) will thank you.

~Wendy
  xoxo

P.S. As you’re learning about each of these principles (including those I covered last week), what’s jumping out at you? What more than anything is making you think?? Shoot me an email or send a text through the link here in the show notes and let me know. 

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MENTIONED:  

Episode 83: Cleaning Your Digital House: How to Get Your Office in Order for a Fresh Start in the New Year  

Your Ideal Practice Pricing Worksheet: What Should I Charge?

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FREE RESOURCE: Assess Your Progress with the IP360 SCORECARD.

As a coach of mine used to say, running a business is a full contact sport. There are SO many different parts of it to keep up with, manage, think about, and create - at every step of the way. How do you know what to work on first or where to focus your energy? How do you tell where your weaknesses are and where you're solid?

Well I’ve got you covered! The IP360 Scorecard, based on the 7 Pillars of an Ideal Practice, is designed to give you a practical, actionable, big-picture review of your practice as it stands. And you can complete it in less than 10 minutes. Click here to get your free copy today.

Support the show

Wendy Pitts Reeves, LCSW
Host, Ideal Practice
Private Practice Coach and Mentor

www.WendyPittsReeves.com
[email protected]

Today, my friends, we’re diving into something really important … how to lay the foundation for a thriving, successful, sustainable private practice.

If you’ve been doing this for a while, you already know that success isn’t just about getting more clients. It’s about building a practice that actually works for you … one that aligns with your values, your goals, and your life.  

So that’s exactly what we’re going to talk about today, and also in next week's episode too, so you don’t want to miss that one either!

When I coach private practice owners, I repeatedly bring them back to the seven fundamental pillars that everyone needs to have to run a successful private practice.  In today's episode, we're taking a closer look at the first three:

Purpose – Why are you doing this? What’s the deeper reason that drives you, not just as a healer but as a business owner?

People – Who do you absolutely love working with? Which clients light you up so much you wish you had a whole day of people Just Like That?

Product – What are you actually offering (beyond your basic service)? And does that align with what you want to be doing?

In this episode, you’ll learn:

• How to make sure you’re building a practice that you love (not just one that you tolerate 😒).
• The one thing that will set you apart from the rest of your field (and how to get your hands on a free worksheet that will help you to clarify it).
• The one essential pillar that supports the rest of your business (… because you can’t have a business without this one thing, folks!).

I’m so passionate about this way of looking at your practice for a reason. After decades of experience, I know first hand that when you do the work to implement these pillars into your practice, you will have the energy to do the kind of work that fills your soul. 🥰

So give this one a listen, because we’re laying the foundation for your future success.  Next week, I'll see you back here next week when we dig into the operational side of your practice with the next three pillars. 

Yum!

~Wendy
  xoxo

P.S. Have you left your review for us yet over on your favorite podcast app

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MENTIONED:  

A favorite book: Start With Why by Simon Sinek

Episode 111: How Therapist Kim Lange Used Digital Products to Build Her Ideal Practice

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FREE RESOURCE: Assess Your Progress with the IP360 SCORECARD.

As a coach of mine used to say, running a business is a full contact sport. There are SO many different parts of it to keep up with, manage, think about, and create - at every step of the way. How do you know what to work on first or where to focus your energy? How do you tell where your weaknesses are and where you're solid? 

Well I’ve got you covered! The IP360 Scorecard, based on the 7 Pillars of an Ideal Practice, is designed to give you a practical, actionable, big-picture review of your practice as it stands. And you can complete it in less than 10 minutes. 

Click here to get your free copy today.

Support the show

Wendy Pitts Reeves, LCSW
Host, Ideal Practice
Private Practice Coach and Mentor

www.WendyPittsReeves.com
[email protected]