🚀✨ Join for FREE and start your ICOR® Journey TODAY: https://plmv.world/join4free

📕 Prefer reading? Here is our ICOR® Journey book: https://plmv.world/book

🛠 TOOLS ON OUR TOOL STACK*

─────────────────────────

🧠 Personal Knowledge Management - Heptabase: https://plmv.world/heptabase

✅ Task Management - Todoist: https://plmv.world/todoist

⏳ Time Management - Sunsama: https://plmv.world/sunsama

📂 Project Management - ClickUp: https://plmv.world/clickup

🖥 Team Deep Thinking - Miro: https://plmv.world/miro

📧 Email Management - Superhuman: https://plmv.world/superhuman

🤖 AI Meeting Notes - MeetGeek: https://plmv.world/meetgeek

🚀 MacOS Productivity Boost - Raycast: https://plmv.world/raycast

===================

ℹ️ ABOUT THIS EPISODE

===================

This week, we explored the rapid evolution of AI and how it's reshaping productivity. From the surprising AI implementations that left us questioning their purpose to the mind-blowing developments in digital immortality with Hereafter and Project December, AI is advancing at an unprecedented pace.

We also dove into the battle between Perplexity and ChatGPT, highlighting how these AI tools are becoming integral to our workflows—whether for research, content creation, or even news consumption. Plus, we discussed the growing impact of AI-generated content and why true creativity still requires a human touch.

Looking ahead to 2025, AI-driven productivity is only going to accelerate, and we’re here to stay ahead of the curve. Let’s navigate this transformation together!

==============

🫡 OUR MISSION

==============

Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.

👉 Join us for FREE to receive a 5-week Heptabase trial and enroll in our Heptabase Mastery Course: https://plmv.world/join4free

👉 Or start using Heptabase here: https://plmv.world/heptabase

🛠 TOOLS ON OUR TOOL STACK*

─────────────────────────

🧠 Personal Knowledge Management - Heptabase: https://plmv.world/heptabase

✅ Task Management - Todoist: https://plmv.world/todoist

⏳ Time Management - Sunsama: https://plmv.world/sunsama

📂 Project Management - ClickUp: https://plmv.world/clickup

🖥 Team Deep Thinking - Miro: https://plmv.world/miro

📧 Email Management - Superhuman: https://plmv.world/superhuman

🤖 AI Meeting Notes - MeetGeek: https://plmv.world/meetgeek

🚀 MacOS Productivity Boost - Raycast: https://plmv.world/raycast

===================

ℹ️ ABOUT THIS EPISODE

===================

We've launched the Heptabase Mastery Course! 🎉 After two years of testing, refining, and working with hundreds of busy professionals, we've created the ultimate deep dive into Heptabase. This course isn't just a list of features—it’s designed to give you a complete understanding of how Heptabase works and how to integrate it into your workflow like a pro.

📌 Why did we create this course?

We’ve been recommending Heptabase as the simplest and most effective tool for personal knowledge management (PKM), but many users struggle to unlock its full potential. This Mastery Course bridges that gap by providing a clear, structured, and practical guide to Heptabase’s features, ensuring you can leverage it to its fullest.

💡 What makes this different?

Unlike our Like a Pro courses, which focus on tool-agnostic workflows using the ICOR® methodology, this Mastery Course is fully focused on Heptabase. You’ll learn how to use every key feature, see how everything interconnects, and get real-world applications tailored for busy professionals.

🌟 Who is this for?

- Existing Paperless Movement® Members (you get this course for FREE 🎉)

- Anyone looking for a structured, high-quality Heptabase course

- Professionals who want to take control of their notes and knowledge management system

==============

🫡 OUR MISSION

==============

Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.

🚀✨ Join for FREE and start your ICOR® Journey TODAY: https://plmv.world/join4free

📕 Prefer reading? Here is our ICOR® Journey book: https://plmv.world/book

🛠 TOOLS ON OUR TOOL STACK*

─────────────────────────

🧠 Personal Knowledge Management - Heptabase: https://plmv.world/heptabase

✅ Task Management - Todoist: https://plmv.world/todoist

⏳ Time Management - Sunsama: https://plmv.world/sunsama

📂 Project Management - ClickUp: https://plmv.world/clickup

🖥 Team Deep Thinking - Miro: https://plmv.world/miro

📧 Email Management - Superhuman: https://plmv.world/superhuman

🤖 AI Meeting Notes - MeetGeek: https://plmv.world/meetgeek

🚀 MacOS Productivity Boost - Raycast: https://plmv.world/raycast

===================

ℹ️ ABOUT THIS EPISODE

===================

This week, we dove into the fast-changing PKM market and the tools shaping our productivity systems. With Tana going live for everyone—Ali Abdaal included—we discussed what this means for the tool’s future and how investment can impact its development.

We also tackled the ongoing challenge of simplifying our tool stack. Tom attempted to remove Tana and Sansama, testing if Heptabase and ClickUp alone could handle everything. The result? It's impossible—each tool serves a critical purpose. From capturing quick thoughts to managing deep work, balancing multiple apps remains essential.

A game-changing feature launch also caught our attention: Readwise's Chat with Your Highlights. This update allows us to retrieve insights from our own saved content with AI-powered relevance, turning stored information into meaningful connections. With this, the combo of Heptabase, Tana, and Reader has solidified its place as our go-to PKM stack.

What are your thoughts on these shifts in the PKM space? Let us know in the comments!

==============

🫡 OUR MISSION

==============

Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.

🚀✨ Join for FREE and start your ICOR® Journey TODAY: https://plmv.world/join4free

📕 Prefer reading? Here is our ICOR® Journey book: https://plmv.world/book

📌 In This Episode:

I explored the world of productivity scanners, sharing my experience with the Brother DS-640 and why I ultimately switched back to ScanSnap—a nostalgic yet powerful choice that fits my workflow perfectly. If you're looking for a compact yet efficient scanner, this deep dive will help you make the right decision.

Paco also shared an exciting new Raycast feature—Focus Mode—which enhances deep work by allowing you to set a timer, block distractions, and stay mindful of your time. This simple yet effective tool has completely changed how we approach productivity, proving once again that time awareness is key.

We also discussed Recall, an AI-powered knowledge management tool that intelligently connects and organizes your saved articles, notes, and research. If you've been looking for a way to automate and enhance your PKM workflow, this tool might be a game-changer.

Lastly, we touched on Goalscape, our go-to quarterly planning tool that provides a bird’s-eye view of our goals. While we only use it four times a year, it’s an essential part of our long-term strategy—helping us stay aligned and focused.

=============================

🚀✨ BOOST YOUR PRODUCTIVITY

=============================

Join the Movement: https://paperlessmovement.com/join

Productivity Courses: https://paperlessmovement.com/courses/

Coaching with Tom & Paco: https://paperlessmovement.com/inner-circle-cohort/

=============================

🤝 CONNECT WITH US ON SOCIAL

=============================

Paperless Movement®

https://twitter.com/paperlessmove

https://www.linkedin.com/company/paperlessmove/

----------------------------------------

Tom Solid

https://twitter.com/tomsolidpm

https://www.linkedin.com/in/tomsolid/

----------------------------------------

Paco Cantero

https://twitter.com/PacocanteroW

https://www.linkedin.com/in/paco-cantero-815b42203/

==============

🫡 OUR MISSION

==============

Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.

🚀✨ Join for FREE and start your ICOR® Journey TODAY: https://plmv.world/join4free

📕 Prefer reading? Here is our ICOR® Journey book: https://plmv.world/book

=============================

🚀✨ BOOST YOUR PRODUCTIVITY

=============================

Join the Movement: https://paperlessmovement.com/join

Productivity Courses: https://paperlessmovement.com/courses/

Coaching with Tom & Paco: https://paperlessmovement.com/inner-circle-cohort/

=============================

🤝 CONNECT WITH US ON SOCIAL

=============================

Paperless Movement®

https://twitter.com/paperlessmove

https://www.linkedin.com/company/paperlessmove/

----------------------------------------

Tom Solid

https://twitter.com/tomsolidpm

https://www.linkedin.com/in/tomsolid/

----------------------------------------

Paco Cantero

https://twitter.com/PacocanteroW

https://www.linkedin.com/in/paco-cantero-815b42203/

===================

==============

🫡 OUR MISSION

==============

Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.

🚀✨ Join for FREE and start building your future-proof Productivity System TODAY: https://plmv.world/join4free

In this live session, we dove deep into the fascinating world of digital journaling versus note-taking. We've highlighted the key differences between the two and explored whether both are necessary for professionals striving for clarity and balance. Paco shared personal anecdotes about his journey into journaling, starting from childhood experiences to now integrating digital tools like Mindsera and Day One.

We also explored how journaling, combined with a well-structured productivity system, creates space for self-reflection, focus, and growth. From leveraging journaling tools powered by AI for deeper insights to building habits that foster mindful thinking, this session brought together practical tips and mindset shifts for anyone seeking to take control of their mental clutter and daily workflow.

Whether you’re curious about journaling apps, integrating mental models, or simply want to reflect on how thinking impacts productivity, this conversation will inspire you to experiment and find what works for your unique journey.

=============================

🚀✨ BOOST YOUR PRODUCTIVITY

=============================

Join the Movement: https://paperlessmovement.com/join

Productivity Courses: https://paperlessmovement.com/courses/

Coaching with Tom & Paco: https://paperlessmovement.com/inner-circle-cohort/

=============================

🤝 CONNECT WITH US ON SOCIAL

=============================

Paperless Movement®

https://twitter.com/paperlessmove

https://www.linkedin.com/company/paperlessmove/

----------------------------------------

Tom Solid

https://twitter.com/tomsolidpm

https://www.linkedin.com/in/tomsolid/

----------------------------------------

Paco Cantero

https://twitter.com/PacocanteroW

https://www.linkedin.com/in/paco-cantero-815b42203/

==============

🫡 OUR MISSION

==============

Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.

🚀✨ Join for FREE and start building your future-proof Productivity System TODAY: https://plmv.world/join4free

In this jam-packed session, we’ve reflected on the transformative changes within the Paperless Movement® membership and dived deep into the evolving world of AI and productivity tools. From discussing our exciting decision to make the membership free, granting access to live streams, tool discounts, discussion forums, and much more, to analyzing the rise (and potential fall) of tools like Mem—there’s plenty to explore!

We highlighted how tools like ClickUp, Heptabase, and even ChatGPT have not only revolutionized workflows but also helped us optimize productivity at scale. Mem’s trajectory, its struggle to balance AI integration, and whether tools like ChatGPT, Tana, or Heptabase will eventually replace it provided fascinating insights into the AI-driven PKM landscape.

We also shared how systems like ICOR® empower professionals to manage personal and business productivity in a scalable, tool-agnostic way. Plus, we teased upcoming features and courses for the Paperless Movement® membership, including tool-specific courses and even deeper ICOR® implementations.

And yes—AI is here to stay. Whether it's transforming email management (Superhuman), redefining business communication (ClickUp), or enhancing note-taking and knowledge management (Heptabase and others), this is only the beginning. We’ll keep exploring how to balance cutting-edge AI with structured workflows to give busy professionals the edge they need in a fast-paced world.

=============================

🚀✨ BOOST YOUR PRODUCTIVITY

=============================

Join the Movement for free: https://paperlessmovement.com/join

Productivity Courses: https://paperlessmovement.com/courses/

Coaching with Tom & Paco: https://paperlessmovement.com/inner-circle-cohort/

=============================

🤝 CONNECT WITH US ON SOCIAL

=============================

Paperless Movement®

https://twitter.com/paperlessmove

https://www.linkedin.com/company/paperlessmove/

----------------------------------------

Tom Solid

https://twitter.com/tomsolidpm

https://www.linkedin.com/in/tomsolid/

----------------------------------------

Paco Cantero

https://twitter.com/PacocanteroW

https://www.linkedin.com/in/paco-cantero-815b42203/

==============

🫡 OUR MISSION

==============

Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.

🚀✨ Join the Paperless Movement® for FREE and start building your Productivity System TODAY: https://plmv.world/join4free

In this episode of Productivity Like a Pro, we, Paco Cantero and Tom Solid, dive into a milestone project that has redefined productivity for busy professionals—our ICOR® Journey book. This isn’t just another productivity book. It encapsulates decades of our combined experience in corporate environments and business ownership, offering a pragmatic and proven methodology that’s tool-agnostic, highly adaptable, and built to simplify complexity.

We share the journey behind creating ICOR®, which stands for Input, Control, Output, and Refine. It’s a methodology that started as a vision to overcome information overload and action paralysis and has evolved into a holistic system used by professionals worldwide. From the early days of refining the ICOR® Mastery course to launching the comprehensive ICOR® Journey, this episode walks through the challenges, lessons, and transformational results that make the book—and the methodology—truly groundbreaking.

📚 Why does this book stand out?

Unlike other productivity books that focus on niche hacks or rigid templates, The ICOR® Journey bridges the gap between theory and application, enabling you to build a tailored productivity system that fits your unique workflow and goals. Whether you're a lawyer, marketer, C-level executive, or solopreneur, this book is designed for YOU.

👨‍💼 Here’s what we’ve covered:

• How ICOR® was born from corporate struggles and entrepreneurial experiences.
• Why the book is an essential guide for building YOUR productivity system from the ground up.
• The pitfalls of shiny app syndrome and how ICOR® helps create a seamless, efficient tool stack.
• The transformation stories of our Inner Circle members who scaled their systems and achieved peace of mind.
• Why productivity isn’t about working harder—it’s about working smarter, without burnout.

=============================

🚀✨ BOOST YOUR PRODUCTIVITY

=============================

Join the Movement: https://paperlessmovement.com/join

Productivity Courses: https://paperlessmovement.com/courses/

Coaching with Tom & Paco: https://paperlessmovement.com/inner-circle-cohort/

=============================

🤝 CONNECT WITH US ON SOCIAL

=============================

Paperless Movement®

https://twitter.com/paperlessmove

https://www.linkedin.com/company/paperlessmove/

----------------------------------------

Tom Solid

https://twitter.com/tomsolidpm

https://www.linkedin.com/in/tomsolid/

----------------------------------------

Paco Cantero

https://twitter.com/PacocanteroW

https://www.linkedin.com/in/paco-cantero-815b42203/

==============

🫡 OUR MISSION

==============

Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.

🚀✨ Join the Paperless Movement® for FREE and start building your future-proof Productivity System TODAY: https://plmv.world/join4free

In this podcast episode, we’ve explored the evolving role of Apple Notes in productivity workflows. From its early days as a simple note-taking app to its current state as a convenient tool in the Apple ecosystem, Apple Notes has come a long way. We highlighted its strengths, like seamless synchronization, ease of use, and quick access, especially with the Apple Pencil. However, as workflows grow more complex, Apple Notes can often fall short as a scalable solution.

We discussed how many of our Inner Circle® members initially adopt Apple Notes as an intermediate tool for quick capture but later refine their systems using tools like Tana or Raycast Notes, which bring advanced features like markdown support, faster input methods, and integration with other productivity platforms. By focusing on the ICOR® methodology, we show how combining tools in a multi-tool stack allows for a more streamlined and scalable workflow, avoiding the friction caused by trying to make one tool do it all.

Whether you’re exploring Raycast Notes for its incredible speed and functionality or are curious about moving beyond Apple Notes to tools like Heptabase or Reflect, this episode provides valuable insights into finding the right tools for your unique use case. Remember, the key to productivity lies in using tools that align with your specific needs—not forcing one tool to do everything.

=============================

🚀✨ BOOST YOUR PRODUCTIVITY

=============================

Join the Movement: https://paperlessmovement.com/join

Productivity Courses: https://paperlessmovement.com/courses/

Coaching with Tom & Paco: https://paperlessmovement.com/inner-circle-cohort/

=============================

🤝 CONNECT WITH US ON SOCIAL

=============================

Paperless Movement®

https://twitter.com/paperlessmove

https://www.linkedin.com/company/paperlessmove/

----------------------------------------

Tom Solid

https://twitter.com/tomsolidpm

https://www.linkedin.com/in/tomsolid/

----------------------------------------

Paco Cantero

https://twitter.com/PacocanteroW

https://www.linkedin.com/in/paco-cantero-815b42203/

==============

🫡 OUR MISSION

==============

Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.

🚀✨ Join the Paperless Movement® for FREE and start building your Productivity System TODAY: http://plmv.world/start4free

In this episode of *Productivity Like a Pro*, we dove deep into the challenges of traditional project management tools like Gantt charts and why they may be holding you back. From unrealistic long-term planning to the endless cycle of outdated task dependencies, we've explored how modern tools and a flexible mindset can transform your approach.

We shared how the **ICOR® methodology** and tools like ClickUp or Asana can streamline workflows, reduce inefficiencies, and boost team collaboration. Key takeaways included:

• Why long-term Gantt chart planning creates unnecessary complexity and how short-term planning can drive better results.
• The importance of focusing on **quarterly goals** and breaking projects into manageable chunks.
• How visualizing projects on **whiteboards** (like Miro) or using dynamic task management systems can foster clarity and accountability across teams.
• Real-world examples of boosting project performance by 40% through transparent communication, actionable workflows, and avoiding “work about work.”
• How to handle dependencies without getting stuck in rigid systems that slow down progress.

Whether you're a solopreneur, part of a corporate team, or managing large-scale projects, this episode uncovers why adaptability is the key to effective project management.

=============================

🚀✨ BOOST YOUR PRODUCTIVITY

=============================

Join the Movement: https://paperlessmovement.com/join

Productivity Courses: https://paperlessmovement.com/courses/

Coaching with Tom & Paco: https://paperlessmovement.com/inner-circle-cohort/

=============================

🤝 CONNECT WITH US ON SOCIAL

=============================

Paperless Movement®

https://twitter.com/paperlessmove

https://www.linkedin.com/company/paperlessmove/

----------------------------------------

Tom Solid

https://twitter.com/tomsolidpm

https://www.linkedin.com/in/tomsolid/

----------------------------------------

Paco Cantero

https://twitter.com/PacocanteroW

https://www.linkedin.com/in/paco-cantero-815b42203/

==============

🫡 OUR MISSION

==============

Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.