In this episode, Steve will explain how to share access with your team as affordably and safely as possible, how to avoid the risks of using software like LastPass, and how to ensure you stay within the General Data Protection Regulation as you do so.

 

KEY TAKEAWAYS 

• LastPass is software that allows you to share access with multiple people without sharing a password over the internet, and they also help you organise your access sharing.
• With multiple software access requirements for one task, apps like LastPass allow you to share access with multiple apps to multiple people grouped into teams. Once added to a team, that staff member has instant access to all the password-protected resources needed to complete their job.
• Remember that the ‘view password’ reveal function on most login forms allows your staff to see the actual password despite the software circumvention. You still have to change passwords when people leave your groupings. 
• There are cases where LastPass is not a good idea. High data sensitivity is one as GDPR, depending on your operating country, requires you to have traceability in case of any data breaches. 
• If you combine it with a VPN which will make your team appear in the exact access location as you are, you will only have to purchase one license using LastPass for each app or software that you use. 
• For anything with sensitive data, you can add individual users. Business grade apps have a number of users you can add with different access levels. You have to pay for some, so bear this in mind and never share your access to super user accounts. 

 

BEST MOMENTS 

‘This is really good for you if you are just getting started with a team, or you’re still using things like post-it notes to share passwords with your team, or if you are emailing or texting a password openly over the internet, and obviously there are security concerns about that.’

‘It minimises the number of user licenses you need to buy for some of your apps.’  

‘LastPass is great for things where you want your staff to log in as you. You actually want to give them access to your user account, so the main account.’

‘Anything generic that doesn’t give the person access to do anything really bad, that’s the kind of things we share via LastPass.’ 

 

VALUABLE RESOURCES

Facebook:

Facebook.com/SystemsAndOutsourcing/

Website:

www.SystemizeYourSuccess.com

LinkedIn:

LinkedIn.com/SystemsAndOutsourcing/

YouTube:

YouTube.com/DrSteveDay

 

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely, and after totally nailing this concept, he decided to spend his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

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