When we chat about the potential of AI in hospitality, one of the big ideas we dive into is the concept of agentic AI.
Essentially, we’re talking about creating little digital helpers—think minions from Despicable Me—that can take on specific tasks, learn from context, and get better over time.
Instead of just tossing queries at a model like ChatGPT and hoping for the best, these agents are designed to work within your organization’s unique environment, pulling from your specific data to provide accurate and relevant responses.
In this eye-opening episode, we sit down with Matt Grimshaw, the founder of Youda, to explore how agentic AI is redefining the employee experience in hospitality—from onboarding to retention and everything in between.
We unpack:
🧠 What agentic AI actually is (think smart little digital minions)
📲 How it automates repetitive HR admin and improves employee communication
📉 Why it could reduce turnover by identifying root causes in real-time
🌍 How multilingual access, personalisation, and data-driven insights reshape frontline engagement
🛠️ And what businesses need to know before diving in—tech integration, GDPR, and AI hallucinations included
If you’ve ever wished your employee handbook could talk, or your team had more time to focus on people, not paperwork—this is your episode.
🎧 Listen now to discover how AI isn’t replacing HR—it’s enhancing it.
Takeaways:
Key Takeaways:1. Agentic AI = Personalised, Automated Support for Teams
Agentic AI works like a team of smart, task-specific “digital minions” that can automate everything from employment references to onboarding workflows—freeing up time for HR and managers to focus on people, not paperwork.
2. It Doesn’t Just Save Time—It Unlocks Powerful Insights
By embedding AI agents across employee touchpoints, businesses can generate rich data sets that help predict why people leave, what onboarding experiences work, and how to improve retention at scale.
3. From Handbooks to Helpdesks—Instant, Accessible Answers
Whether it’s policies, training manuals, or recipes, employees can get what they need instantly via natural language queries—even in their preferred language. No more digging through PDFs or waiting days for a reply.
4. GDPR-Friendly, With the Right Culture and Controls
AI’s potential is huge, but it must be implemented with care. Transparency, clear permissions, and building a culture of trust are vital when collecting employee data—especially with Gen Z’s data-savvy mindset.
5. The Biggest Barrier? Legacy Systems
The tech works—but if your rota, HR, or ATS systems don’t integrate well, it’ll hold you back. Future-proofing your tech stack is essential to get ahead of the AI curve.
6. Start Small: Solve Annoying Problems First
The fastest wins come from removing admin headaches. Automate frustrating, repetitive tasks (like return-to-work forms or reference requests) to boost morale and free up time for strategic thinking.
7. It’s Not Optional—It’s Inevitable
Matt’s advice? Don't wait. Within 18–24 months, organisations that aren’t using AI to enhance employee experience will be left behind. Early adopters are already pulling ahead.
Links referenced in this episode:
Companies mentioned in this episode:
- Youda
- ChatGPT
- Graphic Kitchen
- Leisure Jobs