The TopCast: The Official Music Teachers' Podcast

418: Setting Up Automated Monthly Studio Billing


Listen Later

In today’s show, I’m walking you through exactly how to set up automated monthly billing in your music studio, a change I made that’s saved me hours of admin time and created consistent, predictable income. I’ll break down the full process step by step, from calculating your rates to including admin expenses and using software to automate the entire system. If you’ve been curious about making the switch, this episode will help you get started with confidence.
  • Tim shared his personal experience switching to monthly billing in his own studio.
  • The benefits of monthly billing, including consistent income and automated payments.
  • How this model removes the need for invoicing and chasing late payments.
  • The importance of using software like My Music Staff to streamline billing.
  • The 4-step process of setting up monthly billing.
  • Tim encouraged teachers not to undercharge and to price confidently based on their value.
  • He suggested bundling costs like recital fees and materials into the monthly charge for simplicity.
  • The value of automation was emphasized—once set up, teachers no longer worry about billing.

  • Links Mentioned
    • Download your Free Monthly Billing Template
    • Find more about Fons here

    • Thank you for tuning in!
      Consider implementing the ideas from this podcast by writing several actionable steps for your teaching practice if it’s inspired you.
      If you enjoyed today’s show, please leave us a review on Apple Podcasts, which helps other teachers find our show.
      Stay updated by subscribing to this show, and get automatic delivery to your device every time a new episode goes live! We publish on Mondays weekly.
      TopMusicPro 14-Day Free Trial
      Heard about TopMusicPro Membership? As a valued podcast listener, I’d like to offer you a special chance to try our community free for 14 days. You can access a treasure trove of teaching resources, professional development courses, and creative lesson ideas. Click the link below to access your exclusive 14-day free trial for our Studio Membership.
      TOPMUSICPRO MEMBERSHIP 14-DAY FREE TRIAL
      ...more
      View all episodesView all episodes
      Download on the App Store

      The TopCast: The Official Music Teachers' PodcastBy Tim Topham

      • 4.8
      • 4.8
      • 4.8
      • 4.8
      • 4.8

      4.8

      129 ratings


      More shows like The TopCast: The Official Music Teachers' Podcast

      View all
      The Lazy Genius Podcast by Kendra, The Lazy Genius

      The Lazy Genius Podcast

      6,694 Listeners

      Piano Parent Podcast: helping teachers, parents, and students get the most of their piano lessons. by Shelly Davis

      Piano Parent Podcast: helping teachers, parents, and students get the most of their piano lessons.

      56 Listeners

      Dhru Purohit Show by Dhru Purohit

      Dhru Purohit Show

      3,489 Listeners

      The Dr. Hyman Show by Dr. Mark Hyman

      The Dr. Hyman Show

      9,254 Listeners

      The Vibrant Music Teaching Podcast | Proven and practical tips, strategies and ideas for music teachers by Nicola Cantan

      The Vibrant Music Teaching Podcast | Proven and practical tips, strategies and ideas for music teachers

      63 Listeners

      Music Lessons and Marketing by Dave Simon

      Music Lessons and Marketing

      31 Listeners

      The Jasmine Star Show by Jasmine Star

      The Jasmine Star Show

      2,608 Listeners

      Field Notes on Music Teaching & Learning by Ashley Danyew

      Field Notes on Music Teaching & Learning

      21 Listeners

      Beyond Measure: A Podcast for Piano Teachers with Christina Whitlock by Christina Whitlock

      Beyond Measure: A Podcast for Piano Teachers with Christina Whitlock

      47 Listeners

      The Mel Robbins Podcast by Mel Robbins

      The Mel Robbins Podcast

      20,637 Listeners

      TopMusic Piano Podcast by Tim Topham

      TopMusic Piano Podcast

      8 Listeners

      Piano Inspires Podcast by Piano Inspires Podcast

      Piano Inspires Podcast

      7 Listeners

      The Piano Pantry Podcast by Amy Chaplin

      The Piano Pantry Podcast

      41 Listeners

      7-Figure Music School by Daniel Patterson & Nate Shaw

      7-Figure Music School

      40 Listeners

      The Scrappy Piano Teacher Podcast by Jaclyn Mrozek

      The Scrappy Piano Teacher Podcast

      17 Listeners