Capture The Chaos: Time Management Solutions for Busy Moms & Business Owners

After a 6-month podcast break, Brittnie is back — and she’s getting honest about what it really looks like to balance work, kids, business, and life.

In this episode, she unpacks the myth of “juggling it all” and explains why the pressure to excel in every role at the same time is both unrealistic and unnecessary.

Instead of trying to fit more into your 24 hours, Brittnie walks through five practical tools that help you build structure that actually supports you — not suffocates you.

You’ll learn how to:

If you’re feeling overwhelmed, stretched thin, or quietly wondering how everyone else seems to be doing more than you… This episode is your reset.

Screenshot this episode and tag us on Instagram to share your biggest takeaway. 

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Think SEO is boring, confusing, or just for big businesses with marketing teams? Think again. In this episode, I’m joined by Brittany Herzberg—copywriter, educator, and accidental SEO queen—who’s here to make SEO make sense… especially for messy-brained creatives.

Brittany shares how SEO saved her business (and her sanity) during a year full of personal storms. From housing instability to deep grief, she was able to keep her business thriving without relying on social media thanks to the search-friendly systems she built.

Together, we dig into neurodivergent-friendly marketing, simple SEO strategies that actually bring in aligned clients, and the shared belief that no one is too late, messy, or “behind” to get visible online.

In this episode, we talk about:

How SEO saved Brittany’s business during her hardest year

What it means to build ADHD-friendly marketing systems

Why search-based visibility is perfect for neurodivergent creatives

Tangible tips to simplify SEO and get found online

How to optimize your website and your podcast content (without tech overwhelm)

Our shared mission: systems that work with your brain, not against it

Brittany Herzberg is a service-provider-turned-SEO-strategist who teaches creatives how to get found online without dancing on Reels or posting daily on Instagram. Known as the “SEO Queen,” Brittany helps business owners simplify their visibility through search—so they can attract aligned clients while honoring their energy and brain wiring. She’s also the host of The Basic B Podcast and your go-to gal if you're ready to ditch content burnout and build a business that’s rooted, not rushed.

Want to make SEO work for your messy brain?

📌 SEO Checklist

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If you’re spinning in 12 directions trying to grow your business and keep your life afloat—this one’s for you. Today I’m chatting with Rebecca Hunnicutt, a Portland-based lifestyle and school photographer, educator, and full-time single mom of two. She’s built a thriving business around joy-filled photography and practical systems, and in this episode, she’s spilling her secrets for working smarter—not harder.

You’ll hear how Rebecca juggles multiple photography income streams, her favorite ways to repurpose content (without reinventing the wheel), and how she organizes her creative work to avoid burnout. Whether you're a full-time photographer, a creative entrepreneur, or just need a little help managing all your hats, this convo will leave you inspired and ready to streamline.

In this episode, we talk about:

How Rebecca transitioned from pediatric nurse practitioner to full-time photographer

The systems she uses to repurpose content across her business

Time-saving hacks that help her balance client work, school photos, and education

Why composition and color can transform any location

Real-life encouragement for working moms building creative businesses

How to hold profitable model calls and classes without overcomplicating it

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Ever find yourself rewriting the same email… for the 47th time? 🙃 This episode is your permission slip to stop winging it and start winning with strategic, automated email systems.

I’m joined by the brilliant Colie James — systems strategist, filmmaker, and email template queen — and she’s here to help you transform your client communication from chaos to clarity. We talk about how to set up automations that feel human, save hours of admin time, and actually wow your clients from first inquiry to final delivery.

Whether you’re a photographer, creative service provider, or business owner tired of copy-paste stress, this episode will show you how to work smarter with emails that do the heavy lifting for you.

In this episode, we talk about:

Why your email systems might be silently sabotaging your client experience

Colie’s favorite tools (Dubsado, HoneyBook, Airtable!) and how she uses them

Ways to make email automations feel personal, not robotic

The most important emails every creative should automate

How to get off the rewrite hamster wheel and build trust from the inbox

Why automations = more freedom, not less heart

Colie James is a Disney-loving Client Experience Systems Strategist, family filmmaker, and the host of the Business-First Creatives podcast. With over 12 years in the creative space, she’s helped hundreds of photographers and creative business owners ditch duct-taped systems and build smooth, sustainable workflows. Whether through Dubsado, HoneyBook, or Airtable, Colie’s genius lies in making backend systems feel effortless and emails feel like a warm hug (that also gets paid).

When she’s not mapping automations or recording spicy solo episodes, Colie’s probably at Disneyland with a Dole Whip in hand, hanging out with her husband James and daughter Chloe.

Want to fix your emails for real?

Because your client experience deserves better than copy-paste chaos.

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If you’ve ever felt like you’re winging it when it comes to your client communication, this episode is for you. I’m chatting with Natasha Sewell—photographer, educator, and queen of a smooth client journey—about how upgrading your client experience isn’t just about being “extra,” it’s about creating trust, loyalty, and ease (for you and them).

We also dive into one of my favorite topics: using AI tools (like ChatGPT!) to help you streamline emails, prep your clients, and feel like you have a tiny personal assistant in your back pocket. This episode will leave you inspired to simplify, serve well, and maybe even rewrite that stale welcome email you’ve been ignoring since 2022.

What Natasha realized was missing from her client experience—and how she fixed it

Why your process is your brand (even more than your website or logo)

The sneaky ways poor communication might be costing you referrals and repeat clients

How to use AI to elevate—not replace—your voice and systems

A few easy prompts to help clients feel prepared and confident

The ripple effect a strong experience has on your entire business

Natasha Sewell launched her photography business in 2013, combining her background in teaching with her love of documenting real-life family moments. After moving and transitioning to in-home newborn and family photography, Natasha now mentors fellow photographers to build thriving, client-centered businesses. She’s passionate about education, continuous growth, and helping creatives create systems that feel as beautiful as their work looks.

Free AI Prompts to Prep Your Clients

The Client Experience Blueprint Course

The Focused Path Retreat

Follow Natasha: @npsphotography

Loved this episode? Screenshot and tag us @capturethechaosplanner and @npsphotography so we can cheer you on! And don’t forget to check out Natasha’s freebie—because yes, AI can actually make your client experience easier, smoother, and more professional.

Client experience for photographers, AI in photography business, photography client workflows, creative business systems, Natasha Sewell, client prep prompts, photography education

Running a business while your kids are home for the summer? It’s a beautiful mess. In today’s episode, I'm sharing what it really looks like to work from home during summer break, with everything from tattling and snack requests to the sweet moments of quiet time that actually stick.

You’ll hear how we’re easing into our own summer rhythm (yes, there have been interruptions), plus practical tips for managing your day, whether you’ve got toddlers who need constant attention or big kids who thrive with structure. We’re covering independent play, age-appropriate routines, and simple systems to help you get stuff done without losing your mind.

You can run your business and enjoy summer with your kids. Let’s talk about how.

How to help little kids play independently so you can focus (even for 15 minutes)

Ways to co-create structure with older kids (and get their buy-in!)

Sample daily rhythm ideas that support everyone in the house

Mindset shifts that ease the pressure to “do it all”

A gentle reminder: One thing done each day is a win in summer mode

Thriving Through Summer Workshop – A flexible planning workshop for moms who want structure and sanity this summer

Capture the Chaos Planner – Designed for real-life rhythms and grace-filled structure

If this episode encouraged you…

Take a screenshot, share it on IG Stories, and tag me @brittnierenee.co. I love seeing how you’re capturing the chaos.

And if you’re loving the podcast, leave a review! It helps more mamas find this space and feel less alone in the mess.

summer routine with kids, work from home summer tips, independent play ideas, time management for moms, flexible summer structure, mom business summer, thriving through summer

Summer break is thisclose and if you’re anything like me, you're torn between dreaming of slow mornings and already dreading the snack raids and sibling fights. If you’re a mom trying to keep your house and your business from falling apart while everyone’s home 24/7... this episode is your pre-summer pep talk and planning session.

Today I’m sharing exactly how I’m prepping our home, mindset, and rhythms to make summer feel a little less chaotic and a lot more calm. From decluttering the “junk mail counter” to setting realistic expectations with my kids, I’m walking you through what I’m doing right now to make this season smoother.

PLUS... if you’re craving some extra support, you have to check out my upcoming summer workshop, Thriving Through Summer. It’s grace-filled, practical, and totally designed for moms like you.

In this episode, you’ll hear:

How I reflect on what worked (and didn’t) last summer to prep this one

The “overwhelm zones” I’m tackling before the kids are home full-time

What’s in our summer stock-up stash (including swimsuits, sunscreen, and sanity-savers)

The bucket list convo I have with my kids—and how we build a loose rhythm together

Why it’s okay if you haven’t planned a thing yet (spoiler: I didn’t start until mid-June last year!)

Join the Summer Workshop!

You’ll walk away with:

Grab your spot here → [Insert Flodesk Link]

🎟 Only $22, or upgrade to VIP for more support!

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If you’ve ever created a perfectly color-coded schedule only to abandon it by Tuesday, this one’s for you. In this episode, I’m pulling back the curtain on why traditional time management often fails, especially for Type B, ADHD, multi-tasking mamas, and what to do instead. We're talking about time stewardship: a grace-filled, purpose-driven way to spend your time without the pressure to be perfect. It’s not about control, it’s about intention, rhythms, and flexibility. Pour a cup of coffee and join me for a chat that might just change the way you plan your days.

The real reason time management doesn’t work for moms and creatives

Why “after this week it’ll calm down” is a lie we keep believing

The story of my Great Tuesday Meltdown (aka the peanut butter floor moment)

What time stewardship actually means—and why it’s more freeing than control

How to create a planning rhythm that supports your life instead of suffocating it

Simple daily, weekly, and monthly check-ins to realign without starting from scratch

🗂️ Capture the Chaos Planner – Built-in daily Top 3 priorities to support time stewardship (now 20% off!)

📥 Free Checkpoint Planning Download – Reset when life feels out of control

Other episodes in this series:

126 - How C.H.A.O.S. Habits Keep You Grounded on the Most Chaotic Days

Start with a daily check-in:

If this episode gave you a little “aha” moment (or made you feel less alone), leave a quick review and share it with a fellow chaos-managing mama. It helps more women like us find rhythms that fit, and it seriously makes my day.

time stewardship, flexible planning, ADHD mom routines, chaos to calm, daily check-in system, planner that bends not breaks, managing time as a creative, sustainable rhythms, purpose-driven time, intentional planning

Goal setting can feel like a joke when you’re a busy mom, creative entrepreneur, or honestly, just a human living in 2025. You want to set goals that stick, but between the chaos of everyday life and the pressure to “do it all,” it’s easy to give up by February (or never set them at all). In this episode, I’m sharing why traditional goal setting often fails and walking you through my B.A.L.A.N.C.E. Goal Framework—a flexible method to set goals that align with your real life. Plus, there’s a free workbook to help you actually do the dang thing.

Why your goal-setting system isn’t “broken”—it’s just not working with your life

The sneaky trap of setting goals “just to go bigger”

How to build grace-filled goals that evolve with your season

My 7-part B.A.L.A.N.C.E. goal method

Tiny steps you can take this week to reconnect with a goal you care about

A free workbook to help you stay aligned, not overwhelmed

Grab the B.A.L.A.N.C.E. Goal Workbook

Read it on the blog here

Capture the Chaos Planner — now 20% off

If this episode gave you a new perspective or just made you feel seen—share it with a friend and leave a quick review! It helps more overwhelmed-but-dreaming mamas find the show and feel like they’re not alone in the messy middle.

goal setting workbook, achievable goals, ADHD friendly planner, stay on track with goals, goal check-ins, grace-filled productivity, flexible goal strategy, BALANCE goal system, goal planning for moms, creative business goals

Ever felt like you're standing in the messy middle, waiting for a sign that everything's going to be okay? (Same, friend. Same.)

You'll hear a few personal stories, some soul-hugging encouragement, a reminder that God is moving even when it feels like He’s on silent mode, and a few simple steps to practice faith today — not just "someday."

Plus, we’ll sprinkle in Scripture (aka God’s love notes) and a little deserted island story that might just stick with you the next time you’re tempted to miss the lifeboat He’s sending. 🚣‍♀️

If you're feeling stuck, anxious, or like you're carrying the whole future on your back... this one's for you.

Why it's so hard to not micromanage God (and why He doesn't need an assistant, LOL)

How to recognize when you're trying to control what you can't control

The real meaning of faith in action (hint: it’s not just sitting still)

Scriptures that anchor your heart when life feels fuzzy and uncertain

A practical step you can take today to live with more trust and less tight-grip control

Proverbs 3:5-6 — "Trust in the Lord with all your heart..."

Isaiah 55:8-9 — "For my thoughts are not your thoughts..."

2 Corinthians 5:7 — "For we live by faith, not by sight."

If this episode gave your heart a little exhale, would you take a sec to leave a review or share it with a friend? You never know who might need this reminder today.

🔗 LINKS:

Capture the Chaos Planner

Instagram: @brittnierenee_co

faith in the unknown, trusting God, faith when waiting, encouragement for moms, Christian encouragement, faith podcast, messy middle, surrendering control to God, faith over fear