The 80/20 of Work Systems: What Actually Matters Most

Do you feel like you’re spending more time organizing your work than actually getting it done? In this episode of the Get Organized at Work Podcast, host Kayla Fahey-Ahrndt shares how the 80/20 rule applies to productivity and leadership systems. You’ll learn which work systems actually stick—your calendar, a single task hub, and a consistent meeting rhythm—and how they drive 80% of your results. Through real leader examples, Kayla shows you how to simplify your systems, avoid “busy organizing” that wastes time, and focus on what truly moves the needle. If you’re ready to build sustainable workflows, increase productivity, and get organized at work, this episode will help you streamline your approach and lead with confidence.

✨ Keywords included: 80/20 rule, productivity, work systems, get organized at work, task hub, calendar, meeting rhythm, simplify work, avoid busywork, leadership, consistency, workflows, increase productivity.

📌 Links & Resources:

Join the free Get Organized at Work Community → click here.

Upgrade to Chaos Crushers for exclusive podcast episodes → click here.

Vote for your favorite upcoming merch → click here.

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

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🚀 The Get Organized at Work Blueprint Course is Ready For You! 🎉 Course Sign Up Page Link! Click here!

Inside the course, we’ll cover:

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla

The Hidden Costs of Inconsistency at Work

“It’s not just missed deadlines—every time you restart, you waste energy, lose trust, and stall momentum. Let’s uncover what inconsistency is really costing you.”

Struggling to stay consistent at work? In this episode of the Get Organized at Work Podcast, Kayla Fahey-Ahrndt breaks down the hidden costs of inconsistency—lost trust, wasted energy, and stalled career growth—and shows you how small, steady systems create big results. Learn why consistency matters more than perfection, practical examples of where leaders fall short, and simple ways to build reliable rhythms in your workday. If you’re ready to boost productivity, earn trust, and get promoted by getting organized, this episode is for you.

✨ Keywords: consistency at work, productivity, leadership, career growth, get organized at work, work systems, build trust, get promoted, work habits, reliable rhythms

📌 Links & Resources:

Join the free Get Organized at Work Community → click here.

Upgrade to Chaos Crushers for exclusive podcast episodes → click here.

Vote for your favorite upcoming merch → click here.

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

--

🚀 The Get Organized at Work Blueprint Course is Ready For You! 🎉 Course Sign Up Page Link! Click here!

Inside the course, we’ll cover:

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla

Why You Don’t Need to Organize Your Email or Notes (and What to Do Instead)

Do you really need a perfectly organized inbox or meticulously categorized notes to be productive? In this episode of the Get Organized at Work Podcast, Kayla Fahey-Ahrndt explains why the answer is no—and how a simple, search-first approach can save you time, stress, and unnecessary effort.

You’ll learn:

Why hierarchical folder systems for email and notes often fail

How clear, descriptive subject lines make your inbox a personal search engine

Practical ways to manage thousands of emails without “Inbox Zero” stress

A quick “inbox reset” trick to clear clutter instantly

How to treat your notes like an old-school spiral notebook—messy but functional

Plus, Kayla shares updates from the Get Organized at Work Community, including:

New merch you can vote on (mugs, tumblers, notebooks, and more!) Vote here!

The brand-new Chaos Crushers member section with exclusive private podcast episodes. Join today!

How to join the free community app to connect with other professionals and get notified of new content Link here to join!

If you’re ready to ditch perfectionism and create systems that actually make your work easier, this episode is for you.

📌 Links & Resources:

Join the free Get Organized at Work Community → click here.

Upgrade to Chaos Crushers for exclusive podcast episodes → click here.

Vote for your favorite upcoming merch → click here.

Keywords: organize your email, productivity tips for managers, simplify digital notes, email management strategies, searchable inbox tips, how to manage inbox clutter, digital organization hacks, Get Organized at Work Podcast

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

--

🚀 The Get Organized at Work Blueprint Course is Ready For You! 🎉 Course Sign Up Page Link! Click here!

Inside the course, we’ll cover:

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla

7 Game-Changing Lessons I’ve Learned from Hosting the Get Organized at Work Podcast

Ever wondered what really goes into building a podcast — and a community — from the ground up? This summer marks 7 years of hosting the podcast, so  I’m pulling back the curtain on the 7 biggest lessons I’ve learned from creating the Get Organized at Work Podcast, growing a dedicated community of professionals, and turning consistent content into real transformation.

Whether you're a leader, creative, or busy professional trying to organize your work and lead with intention, these lessons will inspire you to start, stay consistent, and trust your message.

You'll hear how I:

Took messy action before I felt ready

Turned podcast episodes into a community funnel

Built trust with imperfect but consistent content

Designed experiences that connect listeners to each other

Used systems like Kanban boards and FAST goals to scale

Grew my voice as a thought leader in leadership and work organization

✨ Spoiler alert: Podcasting has become my most powerful leadership development tool — and I hope this inspires you to lean into your own journey.

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

--

🚀 The Get Organized at Work Blueprint Course is Ready For You! 🎉 Course Sign Up Page Link! Click here!

Inside the course, we’ll cover:

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

📅Schedule a Organize My Work Consulting Call - Get Help Organizing Your Work

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla

Ditch the Paper Chaos and Build a Digital Hub in OneNote - How To Organize Your OneNote

📄 Episode Description:

Are you drowning in sticky notes, scattered papers, or chaotic to-do lists? In this episode of Get Organized at Work, host Kayla Fahey-Ahrndt walks you through exactly how she’d organize her OneNote notebook from scratch to streamline her work, stay focused, and never forget an important idea again.

Whether you're a busy healthcare leader, project manager, or overwhelmed professional, this episode will show you how to turn OneNote into your all-in-one digital organization system. Learn how to create sections for meeting minutes, to-do lists, yearly planning, strategic initiatives like patient blood management, and more.

You’ll hear how OneNote helps you:

Ditch paper clutter for a digital workspace

Create a personalized notebook structure that actually works

Link, share, and collaborate with your team or clients

Organize your long-term goals and daily work in one place

Plus, Kayla shares how this system boosts your productivity and can even support your long-term career goals—like being proactive, getting promoted, and increasing your income,

Keywords:

🔗  Resources Mentioned:

📘 Grab the Microsoft Planner Kanban Boards eBook

🎥 Watch the Microsoft Planner Tutorial on YouTube

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

--

🚀 The Get Organized at Work Blueprint Course is Ready For You! 🎉 Course Sign Up Page Link! Click here!

Inside the course, we’ll cover:

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla

From Whirlwind to Workflow — Turn Your To-Do List into a Microsoft Planner Kanban Board

Feeling stuck in the hustle? Buried in an endless to-do list with no clear direction? You’re not alone — and in this episode of Get Organized at Work, host Kayla Fahey-Ahrndt shares how to break free from the whirlwind and take control of your tasks using Microsoft Planner Kanban Boards.

Learn how to:

Whether you’re a busy healthcare leader, team manager, or overwhelmed professional, this episode gives you the practical tools to stop spinning your wheels and start working smarter.

🎯 Resources Mentioned:

📘 Grab the Microsoft Planner Kanban Boards eBook

🎥 Watch the Microsoft Planner Tutorial on YouTube

☕ Book a free 15–30 minute coffee chat consultation with Kayla

Keywords for SEO:

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

--

🚀 The Get Organized at Work Blueprint Course is Ready For You! 🎉 Course Sign Up Page Link! Click here!

Inside the course, we’ll cover:

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla

Have you ever asked yourself, “What would I do if I wasn’t afraid?” In this inspiring episode of the Get Organized at Work Podcast, host Kayla Fahey-Ahrndt explores how answering the question, "What career would you have if you weren't afraid of being judged or just not afraid of going for it?"

We walk through how that question doesn't have to be scary and make you feel out of alignment...

That question can help inform us of what we value and love most about that exciting career choice and how to bring more of that energy into your current role to increase your fulfillment and purpose in your career today.

Kayla reflects on her 13 years as a ballet dancer and how that experience shaped her leadership style, creative confidence, and capacity for expression at work. She walks you through a visual mind map of what lit her up as a child and asks how you can reclaim that same energy and fulfillment in your current role.

Whether you’re a healthcare leader, working mom, or high-achieving professional, this episode helps you:

Reflect on the career you’d pursue if fear wasn’t holding you back

Reignite your creativity and curiosity at work

Find ways to express your full self—even in structured systems

Create space for fulfillment and purpose in your daily routine

🎧 Tune in for practical tips, reflective prompts, and the reminder that your best work happens when you're fully alive, not just efficient.

Tags:

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

--

🚀 The Get Organized at Work Blueprint Course is Ready For You! 🎉 Course Sign Up Page Link! Click here!

Inside the course, we’ll cover:

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla

🎙️ Episode Title: Soft Life Systems: Organizing Your Work for a Less Hectic Life

🧘‍♀️ Episode Description:

Ready to ditch the hustle and create more ease in your workday? In this episode of the Get Organized at Work podcast, host Kayla Fahey-Ahrndt shares how getting organized with smart, sustainable systems can help you lead a softer, more intentional life—without sacrificing your career goals.

Inspired by the soft life movement, we’ll explore how to create structure at work that supports your well-being, reduces burnout, and gives you more space to enjoy the life you're working so hard to build. Whether you're working in healthcare leadership, remote/hybrid environments, or navigating a fast-paced office, this episode will show you how simple workflows, boundaries, and leader-standard habits can free up your time and energy.

✨ What You’ll Learn:

What the soft life is and how it applies to ambitious professionals

Morning rituals that set the tone for a calm, productive day

Workspace and workflow systems that reduce chaos and clutter

How to lead your team with boundaries and avoid burnout

The secret to living a simpler life without being in a hurry

📌 Perfect for women in leadership, working moms, healthcare professionals, and anyone tired of glorifying the grind.

🎧 Hit play to learn how to balance high performance with high peace—and why being organized is the key to living softly at work and at home.

SEO Keywords:

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

--

🚀 The Get Organized at Work Blueprint Course is Ready For You! 🎉 Course Sign Up Page Link! Click here!

Inside the course, we’ll cover:

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla

Unplug to Recharge: Smart Summer Scheduling for Leaders

Are you a leader who wants to take time off this summer — but secretly worries everything will fall apart without you?

In this episode of the Get Organized at Work Podcast, host Kayla Fahey-Ahrndt shares how high-performing professionals can take guilt-free time off and create a flexible summer work schedule that protects energy and prevents burnout.

You'll learn:

✅ How to unplug from work without causing chaos

Whether you're a healthcare leader, project manager, or team lead trying to stay organized this summer, this episode will give you the tools to lead well and rest well.

📥 Get the free Out-of-Office Plan Template and other leadership resources inside the Get Organized at Work Podcast Community → https://leadership-unveiled-podcast-community.mn.co/

🔗 Related keywords:

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

--

🚀 The Get Organized at Work Blueprint Course is Ready For You! 🎉 Course Sign Up Page Link! Click here!

Inside the course, we’ll cover:

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla

How to Ask for Help at Work Without Saying "I'm So Busy"

Episode Description:

Feeling overwhelmed at work but unsure how to ask your boss for help without sounding disorganized or incapable?

In this episode of Get Organized at Work, host Kayla Fahey-Ahrndt shares practical scripts and communication strategies you can use in your 1:1 meetings to ask for support, clarify priorities, and prevent burnout — all without using the dreaded phrase: "I'm so busy."

You'll learn:

Whether you're a healthcare professional, team lead, or ambitious working parent, this episode will help you build stronger communication habits, prevent misalignment, and stay focused on what matters most.

💼 Download the free 1:1 Meeting Prep Checklist or the Leader Standard Work Template in the Free Resources section inside the free Get Organized at Work Podcast Community -  link to join, click here!

Keywords:

HOW TO SUPPORT KAYLA & GET ORGANIZED AT WORK PODCAST

--

🚀 The Get Organized at Work Blueprint Course is Ready For You! 🎉 Course Sign Up Page Link! Click here!

Inside the course, we’ll cover:

📱Join My Free Podcast Community for Professionals

🗞Get My Newsletter

🆓Free Resource Library: https://www.kfaconsulting.org/freeresourcelibrary

🌐Website: https://www.Kfaconsulting.org

More about Kayla: --Kayla’s “Why” and Leadership Journey: https://www.Kfaconsulting.org/meetkayla