Inventory and materials management may not sound glamorous, but for us—and for any thriving shop—it’s the difference between healthy cashflow and a financial chokehold. In this Machine Shop MBA conversation, we break down how smart inventory practices—both physical and digital—can free up space, cut costs, and improve delivery performance.

From raw materials and finished goods to WIP and cutting tools, we share the financial, operational, and workflow implications of what you keep on the shelf (and what you shouldn’t). You’ll hear real-world examples of vendor-managed material programs, strategies for keeping traceability without burying yourself in admin work, and ways we’ve turned “dead” stock into real cash.

We also dig into why inventory accuracy matters beyond just making parts—touching on tax implications, property valuations, and how inventory missteps can kill the value of your business in a sale. And if you’ve ever lost hours hunting for the right cutter or fixture, our storage and tracking advice might change the way you think about tooling forever.

This episode isn’t about counting nuts and bolts—it’s about building an inventory strategy that supports your cashflow, your team’s efficiency, and your long-term profitability.

Segments

• (0:24) Paperless Parts: Quoting made simple, profitable, and powerful
• (3:09) Why inventory is “sneaky important” for cashflow, workflow, and profitability
• (4:00) Common categories: raw materials, finished goods, consumables, and workholding
• (6:30) “Part stock” vs. catalogued vs hybrid strategies
• (7:58) Calculating the real cost of capital when buying material in bulk
• (10:45) Consolidating material sizes to reduce stock complexity
• (13:07) Physical storage, traceability, and avoiding costly scrap from lost certs
• (15:07) Labeling and marking best practices—from PO numbers to color codes
• (19:05) Storage layouts that save space and speed up retrieval
• (22:28) FIFO, LIFO, and how inventory accounting can impact your taxes
• (24:07) Why you need to check out the SMW Autoblok Catalogue 
• (24:50) Why WIP can matter for accurate financials and business valuation
• (29:24) Cycle counting vs. painful year-end full inventory counts
• (33:26) Real-world wins from knowing exactly what’s on your shelves
• (36:10) Avoiding the trap of overbuilding and obsolete finished goods
• (39:09) Using contracts and order commitments to protect yourself from rev changes
• (42:02) Inventory strategies for cutting tools—your most critical shop consumable
• (45:11) The value of having the right tool at the right time vs. lowest cost
• (49:45) Why random storage beats “organized” by type for cutting tools
• (52:19) Fixture storage, location tracking, and purging rarely used setups
• (54:39) How reviewing inventory can generate sales and free up cash
• (57:35) Key takeaways for building a smart, profitable inventory strategy 
• (58:42) Grow your top and bottom line with CLA

Resources mentioned on this episode

• Tooling and the Demon of Chaos
• Unlocking Tax Savings: Essential Strategies You Can Implement Immediately
• Paperless Parts: Quoting made simple, profitable, and powerful
• Why you need to check out the SMW Autoblok Catalogue 
• Grow your top and bottom line with CLA

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